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Executive Assistant

5 months ago

Rockville, United States Creative Analytics Full time
Job DescriptionJob DescriptionSalary: DOE

THIS IS A PART-TIME POSITION


POSITION OVERVIEW


Schedule:

Monday to Friday (10:00 am - 4:00 pm EST) (2 days a week remote - Tue, Thur). THIS POSITION REQUIRES REPORTING TO OUR OFFICE 3 DAYS A WEEK.

Applicant must be available for some work outside of business hours on weekdays.


Are you the type of person who jumps in with both feet when it comes to organizing others? Do you thrive on managing multiple demands in a fast-paced environment? Are you lovely to work with?  Do you have a passion for social media and digital marketing plus a strong confidence to proactively anticipate executive needs? Are you able to catch even the smallest grammar mistakes? If yes, then read on


Creative Analytics is looking for an Executive Assistant to support the CEO of an established digital agency. We’re a company, trusted by 18,000+ customers,  that helps established orgs nationwide build their lead gen and operational systems leveraging deep strategy, data, and automation. Our 9 enduring core values — Integrity, Excellence, Kaizen, Fun, Transparency, Collaboration, Partnership, Curiosity, and Service — are the principles that guide our actions, shape the culture and define the character of Creative Analytics.


The Executive Assistant is a highly organized individual and go-getter with impeccable attention to detail who is able to plan and execute events, project across several functional areas of a business, as well as support strategic marketing and sales initiatives. The selected applicant will be a go-getter with experience executing executive administrative tasks (calendar management, inbox management, travel planning, file organization) and an advanced knowledge of marketing channels, lead generation, and social media. This is not a marketing position, however, understanding of marketing concepts will serve the incumbent well.


The perfect candidate is:

  • Able to anticipate CEO needs — always proactive and self-directed.
  • Resourceful — technically adept; able to figure out the answer on their own; asking CEO is the last resort. 
  • Protective of the CEO’s time.
  • Always looking to add value and is expecting to work beyond 9-5 as needed.
  • Masterful at communication — verbal and written.
  • Strategic and displays strong leadership skills.
  • Impeccable with follow-through/follow-up.
  • An organizational wizard — has checklists within checklists.


KEY ACCOUNTABILITIES

  • Anticipate the CEO's needs to free up time and proactively address issues before they develop.
  • Serves as first-line of defense with high volume of phone & email communications.
  • Processing and managing email inbox and calendars. 
  • Scheduling internal and external meetings.
  • Drafting and managing correspondence and communications on behalf of the executive, as appropriate.
  • Document organization and management — to include scanning and e-filing.
  • Management of company-wide SOP documentation.
  • Initiating and completing orders and purchases.
  • Booking travel and accommodations cost-effectively and meticulously filing expenses.
  • Planning and executing various team events and retreats.
  • Prioritizes and tracks deliverables, manages project timelines, deadlines and requests.
  • Participates in meetings as needed — takes minutes and disseminates information to relevant stakeholders.
  • Assist with data migration and reporting for the organization.
  • Handle some personal errands and travel planning as needed.
  • Meet daily with the CEO to review ongoing projects and tasks as well as brainstorm and discuss lead generation systems and strategy.
  • Oversee internal social content production with the marketing team.
  • Lead direction and production of social media and video content with the CEO.


KNOWLEDGE

  • Strong knowledge of lead generation strategy
  • Have a working knowledge of Facebook, Instagram, TikTok, Pinterest, and YouTube
  • Advanced knowledge of marketing channels, strategy, and tactics
  • Advanced written and verbal English


REQUIRED SKILLS & QUALIFICATIONS

  • 2+ years of recent, full-time administrative support, reporting to one or more executives
  • 2+ years of digital marketing experience
  • Highly-motivated self starter
  • Strong sense of accountability and self-awareness
  • Very dependable
  • Strong interpersonal and active listening skills to build relationships with clients, prospects, vendors, and internal team members
  • Big picture, long-term thinking, analytical skills to address top level issues and use data to find best solution
  • Impeccable attention to detail — able to complete tasks fast with minimal/no errors
  • Takes confidentiality very seriously
  • Able to understand ideas & goals and translate them into effective marketing strategies
  • Strong organization skills, particularly using electronic systems
  • Strong problem solving and analytical skills
  • Ability to manage priorities and workflow
  • Strong technical skills using web based applications or comfort with learning new technology
  • Experience using Google Workplace applications (Google Sheets, Google Docs, GDrive, etc)
  • Experience using popular design applications such as Adobe Illustrator, Photoshop or Canva
  • Excellent written and verbal communication skills
  • Demonstrated skills in planning and managing projects
  • Valid driver's license with clean driving record (car will be provided for work tasks as needed)


PREFERRED SKILLS, QUALIFICATIONS, & CERTIFICATIONS

  • Eye for design, knowledge of color theory for design
  • Advanced understanding of web design or HTML/CSS skills
  • Experience using WordPress
  • Experience using project management software like Asana or Clickup
  • Experience using camera/video equipment
  • Video editing skills


OTHER NOTES


TO BE CONSIDERED FOR THIS POSITION ALL CANDIDATES MUST SUBMIT AN ORIGINAL VIDEO DESCRIBING WHY THEY ARE A GOOD FIT FOR THIS POSITION AND OUR TEAM. PLEASE SUBMIT YOUR VIDEO IN THE ADDITIONAL APPLICATION QUESTIONS SECTION.