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Accounts Payable Specialist

1 month ago

Tucson, United States KE&G Construction, Inc. Full time
Job DescriptionJob Description
KE&G Construction Inc. is one of southern Arizona’s leading heavy-civil contractors. We currently have an opening for a senior-level Accounts Payable Specialist. KE&G is an equal opportunity employer that encourages women and minorities to apply for all open positions. We focus on the growth and development of our employee-owners through training, collaboration, and dynamic colleagues.

Position Summary
This position is an in-office position based at our Tucson office.  Reporting directly to the Accounting Manager, this position requires a high level of accuracy, data-savvy, and an analytical professional with excellent organizational and communication skills.  A successful candidate will be responsible for managing a high volume of Accounts Payables for our multiple locations, ensuring timely and accurate submission of invoices, resolving discrepancies, maintaining accurate records, ensuring timely response to inquiries, and performing special projects as needed. He/she should possess effective communication skills, an amiable personality, and be comfortable in a high-paced environment focusing on teamwork and collaboration.

Essential Job Functions
  • Oversees the AP Invoice receipt process primarily through AP Billings emails to ensure KE&G requisitioners receive timely vendor invoices for their approval.
  • Assemble invoices with receivers/delivery tickets.
  • Match purchase orders or subcontracts to invoice.
  • Clarify questionable invoice items, prices or receiving signatures.
  • Electronically submit invoices and support to designated approvers.
  • Upon receipt of approved invoices, review and post them into ERP Vista for payables and job costing/general ledger entry, and confirm the accuracy of the entries.
  • Manage and reconcile corporate credit card receipts and payment processes to ensure all charges are costed correctly and that payments are recorded in a timely manner.
  • Manage “unapproved invoices” and communicate with designated approvers to ensure invoices are processed in the defined timeline.
  • Provide the Finance department with a weekly detailed list of payments to be issued. Issue approved payments under established payment modes electronically, by credit card, or with a manual check.
  • Support the Treasury function by providing weekly cash disbursement forecasts to the finance department.
  • Monthly, reconcile vendor statements to the AP module and to the General Ledger.
  • Assist in creating a process for balancing job-related invoices with Job Costs.
  • Maintain current “Authorized Buyers” list with various vendors continuously.
  • For new vendors, obtain their W-9s and contact information sheets. Verify the accuracy of the W-9s and provide information to the Accounting Manager or designated Accountant for new vendor setup.
  • Record weekly ACH and fee journals provided by the Accounting Manager or designated accountant in the ERP system.
  • Prepare annual 1099’s.
  • Assist the Accounting Manager with other requests as needed, such as, but not limited to, providing KPI Reports, providing support on Travel and Expense Reimbursement projects, and assisting in revising our payment proposal process.
  • Participate in enhancing the AP system and technology for improved efficiency.
 Minimum Qualifications
  • Construction or Manufacturing background.
  • Five plus years of experience as a proven accounts payable Specialist or specialist working in a high-volume invoice environment.
  • Fluent in working in an ERP accounting software system.
  • Strong knowledge of general ledger chart of accounts is required.
  • Strong knowledge of subcontractors and job costing is required.
  • Strong analytical, research, and critical thinking skills.
  • Effective communication skills and must be a collaborator receptive to constructive feedback and mentoring.
  • Fluent in Microsoft software, with substantial experience in Excel.
  • Ability to travel to Sierra Vista Office for initial training and periodically as needed to provide support.
Preferred Qualifications
Large ERP experience is preferred and includes SAP, Microsoft Dynamics, NetSuite, and Viewpoint Vista software.

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