Lead Accounts Payable Representative

4 weeks ago


Tucson, United States Catholic Community Services of Southern Arizona Inc Full time
Job DescriptionJob Description

Catholic Community Services of Southern Arizona, Inc. (CCS) is thriving For 90 years, CCS has focused its mission to strengthen families, support communities, provide compassionate services, and deliver excellence. Providing Help. Creating Hope. Serving All.

We credit our continued success to our valuable employees If you want to make a difference, help people, and serve your community, we want YOU to join our team For more information visit our website at: www.ccs-soaz.org.

OVERVIEW

Serves as primary point-of-contact for the Accounts Payable (AP) department. Responsible for quality control and verifying information prior to processing checks and invoices. Position may from time to time be stressful and require a high demand of performance. May perform other duties as assigned.

ESSENTIAL FUNCTIONS

  • Assists in and oversees all AP functions
  • Reconciles subledgers to the general ledger
  • Receives and verifies invoices; analyzes and reviews invoices for coding accuracy before signature
  • Serves as point of contact for resolving complex AP issues working with internal and external departments, entities, and vendors; provides excellent customer service and follow-up
  • Monitors AP aging to ensure all issues are resolved and proper review and processes are in place
  • Maintains quality control through review of vendor statements
  • Checks accounts balances, requests refunds, and resolves discrepancies
  • Ensure compliance with IRS 1099 requirements and other IRS rules and regulations
  • Oversees work of staff
  • May drive agency or personal vehicle on company business
  • May perform other duties as assigned

MINIMUM REQUIREMENTS

Suitable work experience may be considered as transferable skills in order to meet minimum requirements of the position and will be considered by the Executive Director of Human Resources.

  • Associate Degree
  • 3 to 4 years of experience in Accounts Payable
  • SAP Concur and/or MSD accounting software knowledge
  • Obtain State of Arizona Level One Fingerprint Clearance Card
  • Valid driver license, proof of insurance, and 39-month motor vehicle report
  • Proven skills utilizing Microsoft Office Suite
  • Proven strong communication skills - oral, and written are clear, concise, and in an organized fashion using appropriate style, grammar and tone
  • Proven knowledge of numbers, their operations and interrelationships
  • Proven record of excellent customer service and teamwork

REGULATORY

  • Must be at least 18 years of age
  • Valid driver license, proof of insurance, and 39-month motor vehicle report
  • Ability to obtain and maintain Arizona Level One Fingerprint Clearance Card and FBI National Criminal Records History Report (employer paid)
  • Pass pre-employment drug screen (incudes marijuana, regardless of recreational use laws) (employer paid)

DESIRED QUALIFICATIONS

  • Bachelor Degree in Accounting, Business or related field
  • Experience with SAP Concur and other ERPs for credit card tracking and follow-up
  • Work with multiple decentralized departments and/or in a not-for-profit accounting setting
  • Additional years of accounts payable, accounting, and/or bookkeeping experience
  • Experience working in a not-for-profit setting
  • Bilingual in English and Spanish, verbal and written

The above statement reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all work requirements that may be inherent in the job.

We are an Affirmative Action Equal Opportunity Employer for all individuals. All qualified applicants are encouraged to apply.



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