Accounts Payable

The Broadlawns Medical Center campus includes an acute care hospital, primary and specialty care clinics, urgent care and emergency services, lab, radiology, dentistry, inpatient and outpatient mental health, crisis team, and community-based behavioral support services. Broadlawns accepts all forms of insurance and its approach to healthcare and quality outcomes earned a Level 3 rating from the National Committee for Quality Assurance, the highest achievable status for a medical delivery model.

We are a safety net hospital and our Patients are our North Star With a dedicated staff of over 100 physicians and 1,600 employees, Broadlawns Medical Center ensures that our community has access to high quality healthcare that is coordinated, compassionate and cost-effective. We provide our employees a top-rated benefits package, supportive work culture, and more 

GENERAL DESCRIPTION

The Accounts Payable Specialist reports to the Director of Accounting & Materials Management. This position will maintain control of the Accounts Payable System. It will also determine proper general ledger accounts for entry of invoices into the system according to Generally Accepted Accounting Principles (GAAP). This person will work extensively with the Center's cost structure, budget and chart of accounts. This person will also prepare daily cash receipts for deposit including collection of various other deposits from the hospital. Performs various other accounting functions. Meets daily, weekly and bi-weekly deadlines.

ROLES AND RESPONSIBLITES

1. Control and maintain the Accounts Payable System.
2. Maintain all accounts payable dictionaries in the computer system including the vendor dictionary.
3. Processes recurring contract payments, invoices, and check requests for payment (for all Broadlawns Medical Center entities).
4. Ensure that proper signatures have been obtained, that an appropriate general ledger account number is used according to Generally Accepted Accounting Principles and Center Policies, and that the expense is recorded in the correct accounting period.
5. Voucher on-line purchase orders in the Account Payable system. Work with Material Management regarding discrepancies.
6. Order invoices to pay, prints scheduled payment list, pull invoices corresponding to invoices on list, edits, and make changes as required, post check run, and schedule check run.
7. File check copies and the related backup in the vendor files (maintains the vendor filing system).
8. Process cash receipts on a daily basis. This will include but is not limited to the following functions:

1. Prepare deposits of cash and checks that cannot be electronically deposited.
2. Post non-patient payments.
3. Post patient payments to the monthly patient cash spreadsheet.
4. Receive and balance receipts from various locations throughout the Medical Center daily.

1. Maintain, balance, and replenishe the Center's petty cash fund.
2. Process all accounts payable voided checks.
3. Receive and answer inquiries from vendors regarding payment of invoices including reviewing monthly vendor statements.
4. Research and answer inquiries from departments regarding expense account distributions.
5. Prepare the monthly outstanding checklist for the bank accounts. Submit outstanding check lists to the Accountant for use in the bank reconciliation.
6. Coordinate publishing of the Center's disbursements quarterly.
7. Follow up on old outstanding checks with vendors and writes journal entry to unclaimed property as warranted.
8. Prepare the annual unclaimed property reports for all states as needed. Reconcile related general ledger accounts.
9. Control and maintain 1099 information.
10. Prepare and file the 1099 forms and related reports for federal and state agencies. Review changes in Federal and State regulations for reporting and proposes any required change to the accounting system to meet these reporting regulations.
11. Support and embrace Diversity, Equity, and Inclusion initiatives.
12. All other duties as assigned.

PERFORMANCE STANDARDS

1. Have bank deposit ready for courier as scheduled.
2. Process accounts payable to meet general scheduled ledger and payment deadlines.
3. File 1099 forms, published disbursements, and unclaimed property by the  required due dates.
4. Actively support the department's Pl plan and Service Excellence plan.

MINIMUM QUALIFICATIONS

1. Working AA knowledge degree in of Accounting Generally or accepted two year related Accounting experience Principles in the (GAAP).accounting field.
2. Ability to communicate in a pleasant, positive and effective manner with staff, patients, visitors, vendors and all levels of hospital management
3. Working knowledge of Generally Accepted Accounting Principles (GAAP)
4. Computer skills including usage of Microsoft Word, Excerl, internet and search engine

BENEFITS (FT/PT) 

• Retirement - IPERS 
• Education Assistance 
• Employee Health & Wellness 
• PTO 
• Free Parking
• Health Insurance 
• Supplemental Insurance 
• 529 College Savings Plan 
• And more 

Broadlawns Medical Center is an Equal Opportunity Employer

Read Carefully: This application shall remain active for 90 days. After 90 days, if you are still interested in employment at Broadlawns Medical Center, you must fill out a new application.
I hereby certify that the information given by me in this application is true and correct to the best of my knowledge. I understand and agree that any false information, misrepresentation or omission of facts in this application and the application process may be justification for refusal to hire, or immediate termination of employment without recourse. I further understand and agree that all information furnished in this application and the application process may be verified by BMC. I further understand and agree BMC may complete a full reference and background screening of me.
I authorize all employers, schools, persons and organizations, having relevant information and knowledge of my employment, work habits, character and any criminal or other relevant record, to provide it to Broadlawns Medical Center or its duly authorized representative for its use in deciding whether or not to offer me employment and specifically waive any required written notification. I hereby release such employers, schools, persons, organizations and Broadlawns Medical Center from all liability for any claims or damage which may result.
I further understand that nothing contained in this employment application or in the granting of an interview is intended to create an employment contract between Broadlawns Medical Center and me for either employment or for the providing of any benefit. If an employment relationship is established, I agree to comply with the rules and regulations of Broadlawns Medical Center and further understand and agree that my employment and compensation can be terminated at any time, with or without cause or notice, at the option of either Broadlawns Medical Center or me.
Further, if offered a position with Broadlawns Medical Center, I also agree to submit to a medical history and physical examination, which includes drug testing, provided by Broadlawns Medical Center and understand that my appointment is conditional on satisfactorily passing the examination prior to being placed on the job. I understand that I will be responsible for providing BMC proof of MMR (Measles, Mumps, rubella) immunity and/or immunization records at my expense prior to beginning my employment.
BMC seeks to provide a healthy, comfortable, and productive work and health care environment. In the event I am hired as an employee of BMC, I acknowledge and agree to abide by the BMC's "Tobacco Free Environment" Policy. I understand that smoking or any tobacco use is strictly prohibited anywhere on the BMC campuses or vehicles.
IMMIGRATION REFORM AND CONTROL ACT OF 1986:
To comply with the Immigration Reform and Control Act of 1986, if you are hired, you will be required to provide documents to establish your identity and your authorization to be employed in the United States. Such documents will be required within the first three (3) business days following your hire, or upon your first work day if your employment period will be less than three (3) days.
A PHOTOCOPY OF THIS ASSIGNMENT IS TO BE CONSIDERED AS VALID AS THE ORIGINAL.
In signing this form, I certify that I understand all the questions and statements in this application.

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