Administrative Assistant Journeyman

7 days ago

Washington, United States Sol Engineering Services Llc Full time
Job DescriptionJob Description

SOL Engineering Services, LLC is an engineering and technical services provider, with over 20 years of engineering and consulting experience. Our viability comes, in part, from utilizing the diverse backgrounds of the firm’s owners and the experiences of its team engineers, scientists, technical subject matter experts, and program and project managers. Our hands-on project implementation approach encompasses management, quality, and engineering principles to ensure effective management and delivery of all projects. SOL’s reputation and keys to success are built on providing high quality, responsive engineering and related technical services while maintaining professional commitments and ensuring that full satisfaction is given to our clients throughout the United States.

Seeking an Administrative Assistant Journeyman to maintain database; procurement, invoicing, tracking office supply inventory; and equipment upkeep. Work closely with technical support teams, facility engineers, building security, and outside vendors

Responsibilities

  • Daily executive administrative support to senior level management – internal and external
  • Responsible for daily planning of complex meeting schedules, including Flag-level calendars and travel arrangements; appointments, recurrent notices, and reminder tools for multiple calendars using MS Outlook
  • Arrange executives’ extensive, complex domestic and international business travel, from end-to-end, using company travel vendor. Timely follow-through to enter expense reports using company reporting systems
  • Coordinate with senior management for monthly budget and financial reporting, other recurring meetings; collect and assemble materials. Organize, attend, and participate in staff meetings; action-item distribution
  • Collaborate with administrative staff to support on-site team meeting arrangements, reserving conference rooms, work rooms, and catering; conference calls, other tele-video support. Work with offsite conference planners, visit properties, plan and coordinate quarterly/annual meetings, conferences, and dinners
  • Provide additional administrative support for group managers, directors, and program coordinators in their efforts to meet deliverables in multiple time zones; copying, scanning, and/or priority-mailing arrangements
  • Take ownership of, and accountability for all assigned tasks and cyclical projects for the business units; working extended hours if required, to meet deadlines
  • Provide leadership and work-guidance to train and/or guide less experienced support personnel; supervise and coordinate activities of office administrators relative to the operations of the business
  • Office manager support role: Maintain database; procurement, invoicing, tracking office supply inventory; and equipment upkeep. Maintain orderly appearance of general workspace, conference rooms, supply/file and break-room areas. Work closely with technical support teams, facility engineers, building security, and outside vendors for delivery of equipment, office supplies, or food services

Requirements

  • Active Secret Clearance
  • Bachelor’s degree or equivalent
  • Maintain a high level of professionalism and provide excellent communication, organizational and interpersonal office skills with everyone
  • Strong verbal/written and analytical skills
  • Ability to work independently; adapt well to changes, and technology to increase connectivity
  • Computer proficiency using the Internet, Windows, Microsoft Office, MS Teams virtual platform – strong Outlook, Word and PowerPoint; intermediate Excel; MS Share Point; Deltek Cost Point
  • Conduct all business and sensitive information with discretion and confidentiality

We offer a competitive salary, health benefits and paid vacation. Veterans and HUBZone residents are encouraged to apply.

Equal Opportunity Employer

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