Compliance Coordinator

Title: Compliance Coordinator

Salary Range: $40.87 - $52.00 Hourly

Classification: Full-time; Non-Exempt; Represented by Protec17

Location: Seattle, WA; Hybrid

Organizational Overview 

The King County Regional Homelessness Authority (KCRHA) is an administrative agency that oversees homelessness-related programs and funding in the Seattle-King County region. Created by an interlocal agreement between the City of Seattle and King County in 2019, KCRHA is responsible for unifying and coordinating the homelessness response system across our large and diverse region. KCRHA works with a wide range of stakeholders, focusing on continuous improvement across the system, centering on lived experience, meeting the needs of people experiencing homelessness, and making the most effective use of public funds. Our mission is to significantly decrease homelessness throughout King County, using equity and social justice principles. We are currently seeking skilled leaders at all levels. 

Team Overview

The Compliance Coordinator (Coordinator) is part of the KCRHA’s Compliance Team (the Team), which is a subdivision of the KCRHA Finance Division. The Team works in close partnership with the Contracts and Accounting Teams, and the Programs Division to administer grant funds for the provision of homelessness services, which includes strategy development, procurement, contract implementation, and compliance monitoring. The Team has direct lines of interaction with all offices across the agency. The Team also works closely with the Executive Office to ensure: (a) risk mitigation and overall, KCRHA compliance with applicable laws and regulations for public agencies administering grant funds and (b) partner agency compliance with funding regulations and program requirements, and 2 kcrha.org alignment with the big-picture strategy and goals of the KCRHA.

Role Description

As a contributing member of the Team, the Coordinator supports the agency’s mission to provide high-quality, customer-centered services to Seattle/King County community members by assisting with a series of initiatives and programs that support housing and anti- homelessness. The Coordinator will become a subject matter expert on OMB 2 CFR Part 200, COC, ESG, CDBG, ARPA/CLFR, and other local, state, and federal grant regulations and program requirements. The Coordinator will provide specialized content knowledge to internal and external stakeholders to support the design and implementation of compliance-related strategies, internal and external training, compliance scorecards, and other administrative tools and systems. The Coordinator is an individual contributor with highly focused areas of expertise and, under the direction of the Compliance Manager, will work closely with the Contracts and Accounting Team, various members of the Program Division, and community partners to contribute that expertise to projects related to (a) Regulatory Grants Compliance and Risk Management; (b) Systems Implementation, Data Tracking & Analysis; and (c) Stakeholder Engagement and Training. The Coordinator may be assigned to lead specific projects that require cross-division project management for diverse stakeholders. Reporting directly to the Compliance Manager, this role has no direct reports.

Accountabilities

Grants Compliance and Risk Management

• Serve as an internal expert in grants and contract compliance and interpret rules and regulations to provide advice and counsel to internal and external stakeholders, including sub-recipients.
• Conduct regulatory research and track and monitor various regulatory and funder requirements to ensure the KCRHA remains compliant with applicable laws and regulations.
• Lead or support specialized project work to ensure subrecipient contracts are compliant with sound business practices, and all applicable federal, state, local, and other regulations for contracted projects.
• Support the development and implementation of sub-recipient monitoring plans and guidelines and participate in due diligence and invoice reviews, site visits, audits, and other mechanisms applicable to sub-recipient monitoring.
• Develop and prepare internal/external reports and information for the Compliance Manager related to KCRHA internal compliance and sub-recipient monitoring.
• Contribute to the development and implementation of compliance tools, metrics, and scorecards to assess and manage risk and inform continuous quality improvement measures related to the administration of grant funds and sub-recipient monitoring.
• Maintain team practices and norms related to risk management and recommend actions necessary to resolve issues/concerns, which may include program modifications or funding changes as appropriate.

• As assigned, support development and review of KCRHA organizational policies, standard operating procedures, program guidelines, and training materials to ensure compliance with best business practices, funder guidelines, and all applicable federal, state, and local laws and regulations.

System Implementation, Data Tracking & Analysis

• Support development and maintenance of compliance progress tracking tools to ensure provider compliance with applicable laws, regulations, and the KCRHA’s organizational needs and objectives.
• Lead or contribute to the development of internal systems and data integration efforts related to grants management tracking and subrecipient monitoring to ensure KCRHA compliance with all local, state, and federal laws and regulations.
• Develop and prepare reports for the Compliance Manager on contract compliance, monitoring activities, and other data metrics as requested.

Stakeholder Engagement and Training

• Engage relevant stakeholder groups to drive continuous quality improvement efforts for projects of oversight.
• Attend relevant meetings with community-based organizations, other government agencies, and partners as assigned to support informed design, resource building, and resource sharing.
• Actively build relationships with cross-sector innovators to support KCRHA innovation within workstreams of oversight.
• Support the development of and conduct internal/external stakeholder training in core practices in grants and contract management, regulatory requirements, and sub-recipient monitoring as assigned by the Compliance Manager.

Minimum Requirements

Studies have shown that women, people of color, and those from underrepresented groups are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in the best candidate for the job and encourage you to think broadly about how your background might make you a valuable member of our team in this role when deciding whether to apply. At minimum, we are looking for the following:

• Fluency in equity and racial justice concepts and language, possess an understanding of their privilege and power, and can bring equity impact analysis to life in the context of their

• 5 - 7 years of experience in grants management and contract compliance in a government, non-profit, or a related field, including reviewing contract terms and local, state, and federal regulations to determine compliance.
• 3 - 5 years of experience supporting the design and implementation of data-driven continuous quality improvement processes.
• 3 - 5 years of experience developing and conducting regulatory training for diverse
• 3- 5 years of experience researching and interpreting federal, state, and local rules and regulations for implementation in internal policies, procedures, guidelines, and contract provisions.
• 3-5 years of experience drafting internal policies, procedures, guidelines, tools and forms.
• Basic understanding of accounts payable, and accounts receivable, including the ability to understand and review invoices, receipts, P&L reports, general ledger reports, and other financial reports.
• A solid foundation in internal and external audit processes, including knowledge of methodologies, audit deliverables, audit reports, and financial and program controls.
• Exceptional planning and prioritization skills to manage a diverse workload and deadline- sensitive projects with timeliness and accuracy.
• Superior written and oral communication
• Proficiency in using technology and data, including Microsoft Office Suite
• BA/BS in business, law, public administration, or a related field
• A paralegal certificate is a +

Additional Requirements

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Ability to travel up to 10%, in-state and out-of-
• Ability to work onsite as
• Must be able to read complex information using a computer for long
• Must be able to communicate using a cell phone and/or other communications
• Must have the ability to work in and across several communication platforms, including social networks and cloud-based systems.
  

Benefits

The KCRHA offers a comprehensive benefits package.

Health: Medical, dental, and vision coverage.

Insurance: Life insurance and Long-Term Disability (LTD) coverage.

Retirement: Pension and Deferred Compensations Plan for eligible employees.

Paid Time Off: Unlimited vacation, 96 hours of paid sick and safe leave, 12 official holidays, and 2 personal holidays.

Employee Assistance Program (EAP): Confidential support for personal and work-related challenges.

EEO Statement

The KCRHA is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, creed, religion, color, national origin, age, alienage or citizenship status, ancestry, nationality, national origin, marital or domestic partnership or civil union status, familial status, sex, pregnancy, gender identity, or any other characteristic protected by federal, state or local law. In addition, The KCRHA will provide reasonable accommodation for qualified individuals with disabilities.