Accounting Assistant

3 months ago

Tallahassee, United States F & I Sentinel Llc Full time
Job DescriptionJob DescriptionTITLE: Accounting Assistant

LOCATION:

Onsite – Tallahassee, FL

REPORTS TO:

Assistant Controller

POSITIONS STATUS:

Hourly, Non-Exempt

KEY RELATIONSHIPS AND TEAM:

The Accounting Assistant will work collaboratively and directly with the finance team, employees, external customers and vendors to ensure the daily accounting responsibilities and processing is completed accurately and efficiently along with supporting the business in administrative roles.


THE OPPORTUNITY:

As an Accounting Assistant, you will support the Finance department in various tasks, including accounts payable/receivable, financial record maintenance, journal entry, financial reporting, and administrative duties. This position will be based out of our Tallahassee office and is an excellent opportunity for someone looking to gain experience in the field of accounting and contribute to a dynamic team environment.

Specifically, the Accounting Assistant will have responsibility to:

  • Assist with accounts payable tasks, including processing invoices and verifying expenses.
  • Handle accounts receivable duties, such as generating monthly statements, tracking payments, and following up on outstanding balances.
  • Maintain accurate and up-to-date financial records using accounting software.
  • Assist in month-end and year-end closing procedures, including reconciling accounts, billing, and recording corporate credit card charges.
  • Recording journal entries for daily cash activity.
  • Make daily check deposits and record customer remittances in an accounting software system.
  • Manage accounting email box daily, responding to questions and escalating messages as needed.
  • Record accounts payable vendor bills in Bill.com daily, ensuring proper coding and workflow approvals.
  • Assist in daily office administrative roles.
  • Other duties as assigned.


Professional Qualifications:

The following knowledge, skills, education, and experiences are required:

  • HS Diploma or GED
  • 1 year of basic accounting or bookkeeping experience, including making journal entries
  • Experience using MS Office products, such as Outlook, Excel, and Word
  • Ability to use spreadsheets to analyze data
  • General knowledge of accounting principals
  • Task oriented with strong attention to detail
  • Time management skills with the ability to conduct timely responses to customer needs with reliable follow up on open items
  • Excellent communication skills
  • Ability to work in a team environment
  • Ability to learn and navigate technology-based systems
  • Ability to think critically and problem-solve
  • Excellent communication skills.
  • Demonstrates a helpful and responsive demeanor, always ready to assist team members and stakeholders
  • Exhibits a willingness to grow and adapt by actively seeking opportunities to learn new skills and expand knowledge in relevant areas.
  • Embraces challenges as a opportunities for personal and professional development, showing enthusiasm for acquiring new competencies as they arise within the role.

The following knowledge, skills, and experiences are preferred, but not required:

  • Prior experience in accounts payable, accounts receivable or bookkeeping.
  • Experience with NetSuite or similar accounting system.
  • Experience with Bill.com
  • Completed or is pursuing a degree in accounting, finance, or business management.

Why Consider Joining FIS now?

  • The business is poised for accelerated growth
  • The company's story is one of protecting financial institutions and consumers alike with respect to F&I products

The following behaviors are required:

  • Attitude – has a positive energy that is contagious and has a “can do” attitude. Thinks big and takes on big challenges – sets challenging targets, never satisfied with results, achieves results the right way – planning, perseverance, and overcomes obstacles.
  • Approach – Tolerant of others and culture while being able to influence team toward common goal. He/she will be a great communicator who will be empathetic of culture while actively pursuing an agenda of continuous improvement.
  • Change – implements change with a “down to earth” approach. Comfortable managing ambiguity & complexity.
  • Collaborative – charts course with colleagues having sought their views.
  • Customer Service--Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
  • Delivery – achieves commitments and delivers personal objectives and those of the team. Demonstrates passion and innovation to continuously deliver improved results without taking “short cuts.”
  • Ethics--Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
  • Influence – persuades others to pursue a course of action.
  • Integrity – does what is right not what is politically expedient. Earns trust and maintains confidence.
  • Interpersonal Skills--Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
  • Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
  • Organization and planning – plan and organize in an effective manner focusing on the key priorities.
  • Organizational Support--Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
  • Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Technical Skills--Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
  • Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

Physical Demands and Work Environment:

  • Frequent sitting
  • Continuously required to utilize hand and finger dexterity.
  • Continuously required to speak and hear.
  • Continuously required to utilize visual acuity to read technical information, data and use a keyboard.

F&I Sentinel is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

  • Accounting and Admin Assistant

    2 months ago

    Tallahassee, United States United Solutions Company Full time

    Job DescriptionJob DescriptionJob Title: Accounting and Admin AssistantJob Type: Full-timeSalary: Starting rate of $16.00 per hour. May vary based on experience.Benefits:Health InsuranceLife InsuranceAccidental Death & Dismemberment InsurancePaid Time Off 11 Paid Holidays Flexible Spending AccountDental InsuranceVision Insurance401(k) Savings with 6%...

  • Accountant

    2 months ago

    Tallahassee, United States Pyxai, Inc. Full time

    Job Description Are you interested in financial trends and processes? Do you have a strong experience in applying principles of accounting to all company financial activities and subsequently providing analysis, reporting, and guidance to management? This role is perfect for someone who loves dotting i's, crossing t's, helping others understand, and wants to...

  • Group Accountant

    2 months ago

    Tallahassee, United States Latitude Resource Full time

    Group Accountant Location: Wellington, Western Cape Type: Permanent An established international agricultural and export business is seeking to permanently employ a Group Accountant at their Wellington head office. They are seeking a highly skilled and detail-oriented Group Accountant who will play a vital role in maintaining accurate financial records and...

  • Senior Accountant

    2 weeks ago

    Tallahassee, United States State of Florida Full time

    Requisition No: Agency: State of Florida Position Title:ACCOUNTANT IIICompensation Plan:Career Service Position Number: Salary: $1,688.00 Biweekly Job Overview: The Accountant III will be responsible for a variety of accounting functions including but not limited to financial reporting, budgeting, and accounts receivable management. Key Responsibilities: 1....

  • Staff Accountant

    2 months ago

    Tallahassee, United States D.R. Horton Full time

    *D.R. Horton, Inc., the largest homebuilder in the U.S.*, was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also provides mortgage financing and title services for homebuyers...

  • Accounting Clerk

    5 months ago

    Tallahassee, United States Kevins Guns and Sporting Goods Full time

    Job DescriptionJob DescriptionWe are seeking an Accounting Assistant to become an integral part of our team! You will assist with filing, organize accounts payable, and prepare invoices.Responsibilities:Collect and reconcile daily receiptsReview Invoices according to A/P policiesKeep accurate records in accordance with company standardsPerform all other...

  • Senior Accountant

    2 weeks ago

    Tallahassee, United States Dataiku Full time

    Company Overview: Dataiku is a leader in the field of Everyday AI, dedicated to improving business outcomes through effective data management and utilization. We are in search of a committed Accountant to become a part of our dynamic team.Key Responsibilities:Conduct bank reconciliations for both domestic and international entities.Manage journal entries and...

  • Financial Accountant

    2 weeks ago

    Tallahassee, United States Dataiku Full time

    Company Overview: Dataiku is a pioneering organization dedicated to Everyday AI, striving to improve business outcomes through effective data management. They are in search of a committed Accountant to become a vital part of their finance team.Key Responsibilities:Conduct bank reconciliations for both domestic and international entities.Manage journal...

  • Accounting Specialist 2

    1 week ago

    Tallahassee, United States The Florida Bar Full time $39,768 - $51,698

    Job DescriptionJob DescriptionAccounting Specialist 2Finance & Accounting Department | #1153Salary Range $ 39,768.45 to $ 51,698 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). Summary function: Enters invoices and...

  • Commercial Account Manager

    3 months ago

    Tallahassee, United States The Brinkman Group Full time

    Job DescriptionJob DescriptionLarge Commercial Account ManagerWork Schedule: Remote, for Florida residentsJob Description:Develop and maintain client relationships during the management and renewal process of assigned insurance accounts to ensure excellent customer service and account retentionEssential Functions:Active control and management of all service...

  • Accounting Coordinator

    2 weeks ago

    Tallahassee, United States Charlotte County BCC Full time

    This role involves performing significant, professional accounting tasks, including financial management, revenue oversight, financial reporting, forecasting, and budget processing for various departments.This position allows for remote work in accordance with the Teleworking policy.KEY RESPONSIBILITIESOrganizes, maintains, reviews, and interprets financial...

  • Assistant Professor, 9 Month Salaried

    4 days ago

    Tallahassee, United States Florida State University Full time

    Assistant Professor, 9 Month Salaried (Accounting Department -College of Business - Fall 2025)Job ID57839LocationTallahassee, FLFull/Part TimeFull-TimeRegular/TemporaryRegular DepartmentDepartment of Accounting - College of Business ResponsibilitiesFlorida State University, Department of Accounting, invites applications for a tenure-track assistant...

  • Senior Staff Accountant

    4 weeks ago

    Tallahassee, United States Marriott Vacations Worldwide Full time

    Schedule/Location Must have the ability to commute to our Orlando, FL office as needed. Our Adaptable Work Model allows for most work to be done from your home office. However, this is not a fully remote role and will require in-office attendance from time to time, according to business need. Monday – Friday, General Office Hours (Eastern Time Zone) This...

  • Senior Financial Accountant

    2 weeks ago

    Tallahassee, United States D.R. Horton Full time

    D.R. Horton, Inc., recognized as the largest homebuilder in the United States, was established in 1978 and is publicly traded on the New York Stock Exchange. The company specializes in the construction and sale of high-quality residences primarily targeting entry-level and first-time move-up buyers. Additionally, it offers mortgage financing and title...

  • Lead Senior Accountant

    2 weeks ago

    Tallahassee, United States Marriott Vacations Worldwide Full time

    Schedule/LocationMust possess the capability to travel to our office as necessary. Our Flexible Work Model allows for the majority of tasks to be performed from your home office. However, this is not a fully remote position and will necessitate in-office presence occasionally, based on business requirements.Standard working hours are Monday – Friday,...

  • Accounts Receivable Specialist

    1 week ago

    Tallahassee, Florida, United States RTA US Full time

    Job SummaryRTA US is seeking a highly skilled Accounts Receivable Specialist to join our team. As a key member of our finance department, you will be responsible for proactively managing customer accounts receivable, ensuring timely collections and resolving billing issues.Key Responsibilities:Proactively handle customer accounts receivable, utilizing...

  • Senior Accountant II

    3 weeks ago

    Tallahassee, United States Adecco USA Full time

    We are looking for a Senior Accountant II to become part of our team in Sarasota, FL! Pay: Up to $100,000 annually! Shift: Monday-Friday Hybrid Role - 2 days onsite, can be flexible 8am-5pm Qualifications: Required: Bachelor's Degree in Finance or Accounting. Required: Experience with Great Plains/Microsoft Dynamics GP. Required: Generally Accepted...

  • Accounts Receivable Specialist

    1 day ago

    Tallahassee, United States Russell Tobin & Associates Full time

    Job Summary:Russell Tobin & Associates is seeking a highly skilled Accounts Receivable Specialist to join our team. As a key member of our finance department, you will be responsible for proactively handling customer accounts receivables, collecting outstanding balances, and resolving billing issues.Key Responsibilities:Manage customer accounts receivables,...

  • Tax Staff Accountant

    3 months ago

    Tallahassee, United States Carr Riggs and Ingram Full time

    Position: Tax Staff Accountant Location: Tallahassee, FL Job Id: 3878 # of Openings: 1 TAX STAFF ACCOUNTANT At CRI your career path is just that—yours. We are strong believers in the notion that your career should adapt to and integrate into your life and not the other way around. We invite you to explore our opportunities and learn how CRI can...

  • Lead Benefits Accountant

    2 weeks ago

    Tallahassee, United States Vontier Full time

    Position OverviewThe Lead Benefits Accountant plays a crucial role in managing the financial aspects of payroll and employee benefits within Vontier. This position ensures that all financial activities related to payroll and benefits are meticulously recorded, reconciled, and reported.Key Responsibilities- Supervise the financial reporting and accounting for...