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Office Coordinator

3 months ago

Winter Park, United States Family First Firm Full time
Job DescriptionJob Description

The Office Coordinator will play a crucial role in ensuring the smooth operation of our company by coordinating various administrative tasks, managing vendors, helping with IT support, and facilitating communication between departments. This position requires a high level of organization, problem-solving skills, and the ability to manage multiple tasks simultaneously.


Benefits:

  • Generous PTO: Enjoy 120 paid time-off hours annually, promoting work-life balance and overall well-being.
  • Free Estate Planning Services: Access complimentary estate planning services, showcasing our commitment to employee financial security.
  • Team Building: Quarterly off-site enrichment days to learn and build connections with the team while furthering development.
  • 401k with Matching: After 90 days of employment, participate in our 401k program with employer matching, securing your financial future.
  • Medical Insurance: Benefit from employer-sponsored medical insurance, ensuring your health and well-being are taken care of.
  • Supplement Insurance (Vision, Dental, Short-term Disability, etc.): Additional employee-paid insurance coverages that complement medical insurance for the overall well-being of the employee.
  • Ongoing Training and Career Development Opportunities: Programs and resources offered to employees to enhance their skills, knowledge, and career growth within the company.
  • Parental Leave: Paid time off designated for new fathers and mothers to care for and bond with a newborn or adopted child.
Compensation:

$21.64 per hour with additional earning potential

Responsibilities:

Key Responsibilities:

  • Coordinate daily operations to ensure efficiency and productivity.
  • Manage relationships with company vendors, including negotiating contracts and monitoring performance.
  • Oversee the procurement, implementation, and maintenance of software and technology systems.
  • Coordinate with IT support to ensure timely resolution of technical issues.
  • Assist with the planning and execution of company projects and initiatives.
  • Maintain accurate records and documentation for all operational activities.
  • Monitor and manage inventory, supplies, and equipment to support ongoing operations.
  • Serve as a point of contact between departments, ensuring clear communication and collaboration.
  • Prepare and distribute reports, presentations, and other documents as needed.
  • Identify and address operational issues, escalating them to management as necessary.
  • Implement and maintain office policies and procedures.
  • Assist with Technology setup for new employees.
  • ***Experience with Microsoft 365 is a plus***
  • ***Previous exposure to IT is a plus***
Qualifications:
  • 2+ years of experience in an administrative or office assistance role.
  • Familiarity with software and technology systems, including IT support coordination.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to work independently and as part of a team.
  • Problem-solving skills and the ability to handle multiple tasks simultaneously.
  • Bachelor’s degree in Business Administration, Operations Management, or a related field is a plus.
  • Experience in vendor management and contract negotiation is a plus.
About Company

Company Culture:


At Family First Firm, our culture is anchored in the belief that "everything is figure-out-able." This mindset drives our team of over 50 employees to continuously grow and innovate, ensuring we provide an unparalleled client experience. We are committed to doing the right thing, fostering a sense of integrity and responsibility in every action. As part of our collaborative and inclusive environment, we encourage each member to "own it"—taking full responsibility for their contributions. Join us and be part of a firm that not only strives to make a meaningful impact on the lives of our clients and their legacies but also nurtures the growth of our employees and our community.