Administrative Assistant, Workplace Initiatives

1 week ago

New York, United States ACTORS FUND OF AMERICA Full time
Job DescriptionJob Description

The Entertainment Community Fund (formerly The Actors Fund), a nationwide human services organization that helps all professionals in performing arts and entertainment, seeks an Administrative Assistant to perform a full range of administrative and program support activities to facilitate efficient operations of the Workplace Initiatives Program. This is currently a hybrid position with a requirement of 2 days per week in our Times Square office.

RESPONSIBILITES

The Administrative Assistant for the Workplace Initiatives Program supports the social services team in the organization and updating of new and existing service agreements with unions and employers in the entertainment industry. Some of the tasks involved in this position are assisting the team with set up and implementation of workshops and groups online and in person, liaison with communications team to ensure up to date information to contracts, and maintain all records, documentation, and outreach information in an organized and efficient manner. Ordering of supplies, processing invoices, and developing outreach schedules are also a part of this position.

MINIMUM QUALIFICATIONS

  • Associate degree, equivalent or higher
  • Demonstrable proficiency in MS Office suite, Excel, Zoom
  • Attention to detail, precision, and efficiency in maintaining files and information
  • Ability to handle and maintain sensitive, confidential documents
  • Ability to work independently to meet expected deadlines
  • Two to three years of experience in office administrative or program support, including familiarity with various databases
  • Experience with video conferencing software (Zoom and Teams)
  • Strong interpersonal, verbal and written communication skills
  • Excellent numerical and data entry/analytical skills, attention to detail and follow-through
  • Goal-oriented, proactive in solving problems and prioritizing a variety of projects


ABOUT THIS POSITION

This is a full-time hourly position based in the Entertainment Community Fund’s National Headquarters Office in Times Square, New York City The Entertainment Community Fund offers a competitive salary, as well as a comprehensive benefits package, including: choice of multiple health plans, dental plan, voluntary vision, flex and dependent care plans, employer-paid life and long-term disability insurance, supplemental life and disability, 401(k) plan with generous employer match, tuition reimbursement, generous paid time off and Wage Works commuter benefit or paid parking, depending on location.

TO APPLY

Apply online at www.entertainmentcommunity.org/careers. A complete application will include a resume, cover letter and salary expectations.

ABOUT THE ENTERTAINMENT COMMUNITY FUND

The Entertainment Community Fund is a national human services organization that fosters stability and resiliency, and provides a safety net for performing arts and entertainment professionals over their lifespan. Through offices in New York, Los Angeles and Chicago, The Fund serves everyone in film, theatre, television, music, opera, radio and dance with programs including social services and emergency financial assistance, health care and insurance counseling, housing, and secondary employment and training services.

For more about the Entertainment Community Fund, please visit: www.entertainmentcommunity.org.

The Entertainment Community Fund is an Equal Opportunity Employer. Built into the value statement of the Entertainment Community Fund is a commitment to embrace diversity and seek equity, inclusion and dignity for all. We celebrate our differences and strive to cultivate an environment of mutual respect.

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