Administrative Assistant/Workplace Coordinator
2 weeks ago
- Location: NYC
- Duration: 6 months (potential temp to hire)
Are you a multitasker with a knack for organization? We need someone to keep our office running smoothly and efficiently.
As the Administrative Assistant/Workplace Coordinator, you'll play a key role in maintaining a safe and pleasant work environment, ensuring effective communication and organizational effectiveness.
- Support the day-to-day operations and enhance company procedures
- Manage office services, supply requisitions, and payment processing
- Coordinate site visits and schedule conference spaces
- Collaborate with various vendors for maintenance and repairs
- Help organize office events and employee engagement activities
- Assist in drafting communications and updating office policies
Role and Responsibilities:
- Assist the Facilities Manager in project implementation
- Represent the Facilities Department in meetings
- Coordinate all Facilities activities and support systems
- Maintain administrative policies and processes
- Organize department files and documents
- Provide administrative support to leadership teams
- Handle building security and access card processing
- Manage office equipment and handle maintenance emergencies
- Inventory and stock office and kitchen supplies
- Take on special projects as assigned
Skill Requirements/Preferences:
- Excellent customer service and communication skills
- Ability to work well under pressure and manage time effectively
- Strong critical thinking and leadership skills
- Proficiency in MS Office applications
- Previous experience in office management or administrative support
Preferred:
- Strong organizational and collaborative skills
- Knowledge of real estate, telecommunications, and building systems
- Education Requirements: High school degree required; bachelor's degree preferred in engineering, facilities management, or business
- Certification in facilities management (FMP, CMP) is a plus
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