Administrative Assistant/Workplace Coordinator

2 weeks ago


New York, New York, United States Apn Consulting Inc Full time
APN Consulting is looking for a talented Administrative Assistant/Workplace Coordinator to join their team in NYC
  • Location: NYC
  • Duration: 6 months (potential temp to hire)

Are you a multitasker with a knack for organization? We need someone to keep our office running smoothly and efficiently.

As the Administrative Assistant/Workplace Coordinator, you'll play a key role in maintaining a safe and pleasant work environment, ensuring effective communication and organizational effectiveness.

  • Support the day-to-day operations and enhance company procedures
  • Manage office services, supply requisitions, and payment processing
  • Coordinate site visits and schedule conference spaces
  • Collaborate with various vendors for maintenance and repairs
  • Help organize office events and employee engagement activities
  • Assist in drafting communications and updating office policies

Role and Responsibilities:

  • Assist the Facilities Manager in project implementation
  • Represent the Facilities Department in meetings
  • Coordinate all Facilities activities and support systems
  • Maintain administrative policies and processes
  • Organize department files and documents
  • Provide administrative support to leadership teams
  • Handle building security and access card processing
  • Manage office equipment and handle maintenance emergencies
  • Inventory and stock office and kitchen supplies
  • Take on special projects as assigned

Skill Requirements/Preferences:

  • Excellent customer service and communication skills
  • Ability to work well under pressure and manage time effectively
  • Strong critical thinking and leadership skills
  • Proficiency in MS Office applications
  • Previous experience in office management or administrative support

Preferred:

  • Strong organizational and collaborative skills
  • Knowledge of real estate, telecommunications, and building systems
  • Education Requirements: High school degree required; bachelor's degree preferred in engineering, facilities management, or business
  • Certification in facilities management (FMP, CMP) is a plus


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