Administrative Assistant

1 week ago

New York, United States The Assistant Company Full time

_**Please read the entire ad before applying.**_

The Assistant Company has been retained by a high-profile New York Executive to find a RELIABLE part-time 2nd administrative assistant to work out of the home office of their New York residence. This is more of a junior admin position and you would report to the current senior administrative assistant and household manager. Fully Covid vaccinated a must Starting salary is $30.00 per hour with salary review in 90 days. NO PHONE CALLS PLEASE.
- MUST BE ABLE TO COMMUTE TO NY ESTATE DAILY
- MUST LIVE WITHIN 30 - 40 MINUTES OF THE PROPERTY (Zip code: _**10019**_)
- MUST BE ABLE TO START ASAP
- MUST BE ABLE TO WORK WEEKENDS
- MUST BE EXTREMELY FAMILIAR WITH EXCEL
- MUST HAVE BOOKKEEPING EXPERIENCE: CREDIT CARD RECONCILIATION, EXPENSE REPORTS, ETC.
- **Position Summary**:_

Performs administrative and support functions for the New York administrative team and the Director of Property Operations.
- **Essential Duties and Responsibilities**:_
- Manages the office effectively and efficiently
- Maintains order and organization within the office and tasks that are being assigned
- Keeps errands and drivers’ tasks organized to ensure efficient operations
- Inspects security logs and reports shortcomings or issues to Director of Property Operations
- Helps oversee property and property staff and reports issues to the Director of Property Operations
- Drafts reports/correspondence for the Director of Property Operations including project updates, staff inquires, action items needing attention
- Enforces directives in the absence of the Director of Property Operations
- Records messages, completes logs, and notifies appropriate parties
- Prepares and ensures outgoing packages, and notifies appropriate parties of outgoing packages
- Indicates updated status of incoming packages and notifies appropriate parties
- Secures credit card, assigns to proper parties, and maintains receipts
- Ensures sign-in procedures are followed
- Updates calendar according to itineraries, and notifies appropriate personnel
- Oversees logs and checklists for houses, mileage, phone calls, housekeeping, maintenance, landscaping, and office activities.
- Ensures required logs are maintained, and copies and files document to maintain accurate record keeping
- Performs general housekeeping duties in the Office area
- Complies with company policies and procedures
- Performs other duties as needed
- **Education and Experience**:_
- High school diploma or equivalent
- Three years of experience in office administration
- Or combination of equivalent experience, education, and training
- **Skills**:_
- Proficient use of MS Office Products and Apple Devices
- English speaking, writing, and reading comprehension; active listening; organization; coordination; and attention to detail
- **Working Conditions and Environment**:_
- Intermittently lift, carry, push, and pull up to 30 pounds
- Frequently see, sit, balance, grasp, and have repetitive use of arms, wrists, hands, and fingers
- Occasionally talk and hear
- Intermittently stand, stoop, bend, twist, crouch, kneel, crawl, walk, climb stairs and ladders, operate foot and hand controls, squeeze, and reach above shoulders
- Exposure to electrical equipment, low to medium noise levels, and indoor and outdoor temperatures of heat and cold
- Frequent use of computer
- Long or odd hours, as needed

Pay: From $30.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift

Application Question(s):

- Do you have previous experience working as an assistant or administrative assistant?
- Did you review the salary for this position? $30 per hour plus overtime.
- Do you currently reside between 30 - 40 minutes away from then position in New York - Zip Code 10019?
- Are you currently working? Can you start immediately?

Work Location: In person

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