Office Receptionist

4 weeks ago

Scottsdale, United States Cogir Senior Living Full time
Job DescriptionJob DescriptionTHE COMPANY

Join our dynamic team at COGIR Management USA, Canada's COGIR Real Estate subsidiary. Specializing in modern aging management, we operate nearly 90 senior living communities across 11 states, encompassing over 10,000 units. Since our inception in 2018, we have seen robust growth through strategic acquisitions, including the notable Cadence Senior Living. Our goal is to further expand across the United States, building on our reputation as a national leader in senior housing. We are dedicated to delivering unparalleled care and amenities, fostering a thriving environment for both residents and team members. Our culture is anchored in Human Focus, Creativity, and Excellence, and we are committed to continual improvement in the senior living industry.

At our Scottsdale corporate office, we support our communities and staff with dedicated, professional services. We are looking for a friendly and organized Receptionist to join our team and be the welcoming face of our office.

POSITION SUMMARY

The Receptionist will be the first point of contact for visitors and callers at our Scottsdale corporate office. This role requires a warm, professional demeanor, excellent communication skills, and the ability to handle multiple tasks efficiently. The Receptionist will provide administrative support to various departments and ensure the smooth operation of the front desk.

JOB DUTIES AND RESPONSIBILITIES

  • Greet and welcome visitors in a friendly and professional manner.
  • Answer and direct phone calls to appropriate personnel.
  • Manage incoming and outgoing mail and deliveries.
  • Maintain a clean and organized reception area.
  • Assist with scheduling and coordinating meetings and appointments.
  • Provide general administrative support to staff, including filing, data entry, and document preparation.
  • Handle confidential information with discretion.
  • Coordinate office supplies and ensure inventory is stocked.
  • Assist with event planning and execution as needed.
  • Assist with managing user access to specific systems.
  • Perform other job-related duties as required.

CANDIDATE QUALIFICATIONS and EXPERIENCE

  • A high school diploma or equivalent is required; an associate's degree is preferred.
  • Previous experience as a receptionist or in an administrative role is preferred.
  • Strong organizational and multitasking abilities.
  • Friendly, approachable, and professional demeanor.
  • Ability to work independently and as part of a team.
  • Reliable and punctual with a strong work ethic.

PREFERRED SKILLS:

  • Communication Skills: Excellent verbal and written communication, professional phone etiquette, and active listening.
  • Customer Service: Friendly and welcoming demeanor, ability to handle inquiries and resolve issues with patience and empathy.
  • Organizational Skills: Strong multitasking abilities, attention to detail, and effective time management.
  • Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook), familiarity with office equipment, and basic data entry skills.
  • Administrative Skills: Efficient filing and document management, scheduling and coordinating meetings, and handling mail and deliveries.
  • Interpersonal Skills: Ability to work independently and as part of a team, maintaining a professional and approachable demeanor, and strong work ethic and reliability.
  • Problem-Solving Skills: Capability to handle unexpected situations calmly and efficiently and resourcefulness in finding information and solutions.
  • Confidentiality: Handling sensitive information with discretion and understanding privacy protocols.
  • Event Coordination: Assisting with planning and executing office events and managing logistics and details.
  • Adaptability: Flexibility in handling various tasks and adapting to changing priorities and environments.

Apply today and become part of the Cogir Family



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