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Receptionist

2 months ago

Scottsdale, United States Angela Scribe Full time $17 - $26
Job DescriptionJob Description

Position: Office Receptionist
Location: Scottsdale, AZ
Reports To: Office Manager / Administrative Supervisor
Type: Full-Time

Job Summary:

We are seeking a friendly, organized, and efficient Office Receptionist to join our team. As the first point of contact for visitors and callers, you will be responsible for providing excellent customer service, managing front desk operations, and assisting with various administrative tasks to ensure the smooth functioning of our office.

Key Responsibilities:

  • Front Desk Management:

    • Greet and welcome visitors in a warm and professional manner.
    • Answer, screen, and forward incoming phone calls promptly and accurately.
    • Maintain a clean and organized reception area.

  • Administrative Support:

    • Handle incoming and outgoing mail, courier services, and deliveries.
    • Assist with scheduling and coordinating meetings, appointments, and conference room bookings.
    • Provide administrative support to various departments as needed (e.g., data entry, filing, photocopying).
    • Order and maintain office supplies and ensure the office is well-stocked.

  • Customer Service:

    • Respond to general inquiries and provide information about the company's services and policies.
    • Handle customer complaints or direct them to the appropriate personnel for resolution.

  • Technology & Communication:

    • Operate standard office equipment, including a multi-line telephone system, computers, printers, and fax machines.
    • Assist in maintaining and updating office directories and contact lists.
Qualifications:
  • High school diploma or equivalent required; Associate's degree preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to multitask and manage time effectively.
  • Professional attitude and appearance.
  • Customer service-oriented with a positive and approachable demeanor.


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