Administrative Assistant/Receptionist

3 weeks ago


Wilmington, United States ThermalTran Mechanical, Inc Full time

ThermalTran Mechanical, Inc is seeking a friendly and organized Administrative Assistant/Receptionist to join our team. As an Administrative Assistant/Receptionist, you will be the first point of contact for our company and will provide administrative support to ensure the smooth functioning of our office.

Responsibilities:

  • Answer and direct phone calls in a professional and courteous manner
  • Manage emails, letters, packages, and other forms of correspondence in a timely manner
  • Schedule appointments and dispatching of service personnel
  • Take detailed messages and ensure they are delivered promptly to the appropriate person
  • Conduct clerical tasks such as filing, photocopying, and organizing documents
  • Assist with organizing company events and meetings
  • Maintain office supplies and organization
  • Assist with basic bookkeeping tasks such as data entry and invoice processing
  • Perform other administrative duties as assigned
  • Welcome visitors and direct them appropriately
  • Maintaining the cleanliness of the office environment
  • Payment collections, account follow-up, reconciliation of outstanding accounts, and producing statements
This position has the potential to be full-time or part-time for the right candidate

Requirements

Requirements:
  • Proven experience as an Administrative Assistant/Receptionist or in a similar customer-facing role
  • Comfortable with Microsoft Office Suite (Word, Excel) and Google Workspace (Gmail, Google Drive, etc)
  • Excellent verbal and written communication skills
  • Exceptional organizational skills and attention to detail
  • Ability to handle multiple tasks and prioritize effectively
  • Strong interpersonal skills and ability to work as part of a team
  • Professional and friendly demeanor
  • Ability to maintain confidentiality and handle sensitive information
  • Prior experience in a mechanical or construction-related industry is a plus
Benefits

The below benefits are available after a 90 day probationary period for full-time employees only:
  • Health Insurance
  • Paid time off
  • Company paid AD&D policy
  • Company paid long-term disability
  • Short-term disability
  • Paid lunch
  • Vision Insurance
  • Dental Insurance
  • Company matching SIMPLE IRA
  • Caring culture and environment
  • Pay based on experience; expected range of $16-$20 per hour


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