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Administrative Assistant

2 months ago

Tustin, United States The Star Companies Full time
Job DescriptionJob Description

*Position Summary

The Administrative Assistant role is a key position that supports various departments of the property management firm under the direction of the Vice President of Internal Operations. The ideal candidate will have a can-do attitude, follow through and pay attention to deadlines throughout the day, and be willing to learn new tasks to assist other departments in the day-to-day operations of the office.

*Company overview

Founded in 1958, the Star Companies is a family-owned and operated firm specializing in the manufactured housing industry. With communities throughout California, Colorado, Idaho, and Nevada, we provide value in housing and integrity in service. Star's Mission Statement is: We provide superior service to manufactured home communities, maximizing value of the properties that we are entrusted to serve.

*Company Core Values

  • Transparency
  • Accountable
  • Integrity
  • Teamwork
  • Excellence

*Position Performance Objectives

  • Prepare outgoing mail daily with a postage meter; high volume of 6K-7K envelopes two weeks each month.
  • Prepare outgoing shipping daily with shipping software.
  • Fold and stuff resident correspondence using the folder-inserter machine.
  • Run the errands (in your car) twice daily to the post office, bank, etc.
  • Screen and greet visitors and delivery people.
  • Receive and route incoming telephone calls.
  • Scan paper documents to pdf, save to various company software.
  • File paper documents.
  • Data entry.
  • Maintain inventory of shipping supplies.
  • Restock and maintain inventory of kitchen supplies and snacks.
  • Other general administrative duties as assigned by supervisor.

*Key Competencies

  • Familiar with standard business concepts, practices, and procedures.
  • Follow organizational and departmental procedures to complete tasks in a timely manner.
  • Computer literate at an intermediate level in: MS Office, Adobe, Internet, etc.
  • Able to switch tasks easily when priorities change.
  • Able to use discretion when handling confidential files and situations.
  • Able to work independently once assigned a task.
  • Able to follow verbal/written instructions to complete assignments according to company policies and procedures.
  • Able to manage multiple assignments with varying deadlines.
  • Excellent interpersonal skills.
  • Has reliable transportation to/from work, with the ability to drive for business errands daily, e.g. post office daily, banks on occasion (reimbursed for mileage).
  • Possess a valid driver's license and auto insurance.
  • Punctual and reliable with a good work ethic.

*Physical Requirements

  • Has the ability to work at the corporate office in front of a computer screen/typing approximately 90% of a typical working day.
  • Has the ability to bend, reach and lift boxes and office supplies up to 30 pounds.

*Experience Requirements

  • One year of general office experience, minimum
  • Property management experience, desired
  • High school diploma/GED, required

*What We Offer

  • Medical, Dental, and Vision benefits
  • 401(k) plan with company match
  • 10 paid holidays
  • 5 vacation days first year, accrual begins immediately

Pay range: $17 to $20 per hour, 40 hours/week, Monday - Friday

Location: Tustin, CA 92780

If this position caught your eye, apply online now.

We are an equal opportunity employer.