Executive Assistant to the Network Office

2 weeks ago

Saint Louis, United States Kairos Academies Full time
Job DescriptionJob Description

 Executive Assistant to the Network   

Summary 

 The Executive Assistant to the Network Team provides high-level administrative support to network leaders. Responsibilities require independent judgment, knowledge of the specific area of assignment, and overall organizational activities.

Responsibilities

1. District achieves the highest rating

  • Works with CoS to manage CEO calendar daily to include: scheduling meetings, using Kairos OPS mechanisms, adjusting schedule conflicts, and meeting agendas
  • Support Network Staff with calendar management as needed
  • Attend and facilitate daily huddle meetings utilizing Asana
  • Plan and execute all logistics for Network meetings and events
  • Own calendar portion of weekly Tactical meetings
  • Record minutes during weekly Tactical meetings and deploy action steps
  • Attend School based Tactical as needed and record minutes
  • Coordinate travel, flight, and hotel logistics for CEO and other senior leaders as requested.
  • Create monthly board meetings via Board on Track website and deploy to all board members
  • Set up/break down event space for monthly board meetings
  • Attend monthly board meetings and record minutes
  • Create committee meetings monthly in Board on Track and deploy to each board member
  • Coordinate logistics for special events throughout the year
  • Coordinate flight arrangements, hotel accommodations, and rental cars for guests/consultants on an ongoing basis
  • Order office supplies as needed
  • Organize and clean supply closet
  • Have monthly touchpoint with cleaners for Network Office
  • Additional duties as assigned to include, but not limited to: personal Kairos email, distributing mail, errands, etc.
  • Follow-up with concerns on behalf of the CEO/CoS

2. All procurement practices are followed and in compliance with local and legal policy

  • Reconcile 100% of purchasing (p) card statements weekly and statement(s) reviewed by the 2nd business day of every month

3. Live Values of Kairos

  • Believes and is committed to our mission: that all students are capable of getting to and through college and career
  • Is driven by outcomes and results, and wants to be held accountable for them
  • Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
  • Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
  • Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
  • Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
  • Embodies Kairos core values

Competencies:

  • Mission fit
  • Attention to detail
  • Organized
  • Adaptable
  • Continuous improvement
  • Flexibility

Driver Goals 

  •  100% CEO calendar accuracy,
  •  100% of emails cleared and sorted by the EOD,
  •  100% of CEO office suite tasks completed

This Job ISN'T For You If You Won't…

  • go above & beyond to do what’s best for kids (an innate work ethic is required) 
  • figure things out yourself (don't wait for others to teach you, make yourself better)
  • adapt to frequent change (rapidly iterate; every level of every team improves every cycle)
  • happily give and take constructive feedback 

Who We Are

Now is the opportune moment (the kairos) to reimagine education for the 21st century. Our schools have been recognized by Forbes, Bellwether Education, NBC Today, Education Week, and others as among the most innovative and highest performing in the nation. That's why we replace lectures with engaging projects and dictatorial "behavior managers" with 1-1 executive functioning mentors who help students learn how to manage their own schedule and work habits. Kairos students practice navigating real-world choices (such as when, where, how, and with whom to work) within a safe, supportive school environment. Kairos develops students not just into freethinkers, ready to thrive in a modern economy, but self-governing citizens, ready to lead both themselves and their communities.

Technology Skills 

Ability and competence in Microsoft Office applications and ability to use a variety of computer applications and platforms. Ability to use basic office equipment. Also knowledge and experience in using a computer-based student Information Management system.

Safety Duties & Responsibilities 

Every employee of the School has an obligation to know our safety rules and procedures; to teach what they know to others; to recognize unsafe actions and situations; to warn others of unsafe situations; to react to emergency situations and to report hazardous or unsafe practices to those in a position to correct them.

Qualifications:

  • Education: bachelor's degree preferred not required
  • Experience: 5-7 years of experience preferred
  • Licenses or Certifications: none

Knowledge and Skills:

  • Microsoft Office
  • Microsoft Excel
  • Microsoft PowerPoint
  • Google Suite
  • Zoom
  • Interpersonal skills
  • Public speaking
  • Self-management
  • Data entry
  • Computer skills
  • Knowledge of the Kairos story, mission, & model
  • Event Planning
  • Bilingual (English-Spanish) Preferred
  • Ability to work with educators, parents, community members and board members

Starting Salary: From $35,000 annually based on experience 
Benefits:

  • Our commitment to you includes a competitive salary and a comprehensive benefits package that covers health, dental, and vision. In addition, we offer performance-based stipends, opportunities for education advancement, and a dedication to fostering work-life balance. Our school community is built on diversity and support, with small class sizes and a cozy co-working atmosphere. You'll have access to a range of professional growth opportunities, both on and off-campus, and you'll become part of a network of schools that are fully committed to upholding Love, Equity, Agency, and Diversity.

Schedule:

  • Monday through Friday 7:30am- 4:00pm 
    • Some weekends and evenings will be required 

Ability to commute/relocate:

  • Saint Louis, MO 63118: Reliably commute or planning to relocate before starting work (Required). Please note, this is not a remote position. All Kairos teachers are required to deliver in-person instruction onsite, in our school in St. Louis.

Powered by JazzHR

tGQXAANqvZ

  • Executive Assistant

    2 months ago

    Saint Louis, United States Covenant House Missouri Full time

    Job DescriptionJob DescriptionPURPOSE OF POSITION Covenant House Missouri (CHMO) welcomes youth who are runaway, trafficked, at-risk, or experiencing homelessness with unconditional love, absolute respect and a place to call home. Beyond shelter and basic needs, we deliver transformative solutions to help young people ages 16 to 24 build productive,...

  • Executive Assistant

    6 days ago

    Saint Louis, United States McCarthy Building Companies, Inc. Full time

    Job Opportunities Executive Assistant Administrative - St. Louis, Missouri McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams...

  • Executive Assistant

    6 days ago

    Saint Louis, United States Deli Star Corporation Full time

    Key Purpose: * Provide Executive Assistant support to the CEO. * Provide Administrative Support to the Executive Leadership Team. * Support daily administrative tasks related to office management. We are seeking a skilled Executive Assistant with Office Management experience to join our team and support our executive leadership. The ideal candidate...

  • Executive Assistant

    6 days ago

    Saint Louis, United States Barry-Wehmiller Full time

    About Us: Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly...

  • Executive Assistant

    6 days ago

    Saint Louis, United States GAP Solutions, Inc Full time

    Executive Assistant Active Top Secret/SCI - SCI upgrade available for those that require it Position Objective: GAP Solutions is seeking an EA to support a variety of NGA offices. The EA position requires highly experienced administrative support. An EA is expected to offer a combination of proven experience and expertise to independently support a...

  • Executive Assistant

    2 weeks ago

    Saint Louis, United States Hoffmann Brothers Full time

    Executive Assistant About Us: At Hoffmann Brothers, we believe in the power of empathy, friendliness, and proactive action. As a leading Home Service Provider, we strive to create an environment where every member of our team is empowered to take initiative and go above and beyond to achieve success. We're looking for an exceptional Executive Assistant who...

  • Executive Assistant

    2 weeks ago

    Saint Louis, United States LMR Technical Group Full time

    Job DescriptionJob DescriptionSalary: LMR is seeking an Executive Assistant (EA) for employment in support of the National Geospatial-Intelligence Agency (NGA)providing enterprise support for administrative services. To be considered for this position, qualified candidates must have a current, active TS/SCI security clearance. Location: Washington D.C....

  • Executive Assistant

    2 days ago

    Saint Louis, United States Affinia Healthcare Full time

    Job DescriptionJob DescriptionPOSITION TITLE: Executive AssistantREPORTS TO: President / CEOSTATUS/HOURS: Regular/Full-time (Evenings and Saturdays, as scheduled)POSITION SUMMARY: This position manages the office of the President and CEO of Affinia Healthcare, providing administrative support. In addition to typing, filing, and scheduling, performs duties...

  • Executive Administrative Assistant

    6 days ago

    Saint Louis, United States Carr Lane Manufacturing Full time

    Executive Administrative Assistant Job Location: St. Louis Job Type: Full Time Schedule: 7:30 am - 4 pm, Monday through Friday Work Environment: Onsite About Us: Carr Lane Manufacturing provides a large selection of tooling components, clamps, fixturing and related work holding products for all areas of manufacturing. Based in St. Louis, Missouri USA,...

  • Executive Administrative Assistant

    6 days ago

    Saint Louis, United States CareSTL Health Full time

    CareSTL Health seeks a full-time Executive Administrative Assistant to support the Chief Executive Officer as well as the Board of Directors by performing complex administrative activities requiring independent initiative and excellent judgment. This position coordinates all public relations activities for the organization, as well as ensures that customer...

  • Chief Executive Officer

    4 weeks ago

    Saint Louis, United States TH Bender Full time

    Job DescriptionJob DescriptionOur client is a globally leading surface specialist for furniture, flooring, and interior design, serving the woodworking and furniture industries. This European, family-owned company retains a strong international presence with several production facilities and a vast network of distribution partners across the globe.  Its US...

  • Executive Assistant

    1 month ago

    Saint Louis, United States UB Greensfelder LLP Full time

    Job DescriptionJob DescriptionUB Greensfelder LLP is an AM Law 200, super-regional firm law firm focused on exceeding client expectations and delivering superior, customized legal solutions. Created in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., the firm's 275 lawyers advise regional, national, and global...

  • Executive Administrative Assistant

    5 days ago

    Saint Louis, United States CareSTL Health Full time

    Job DescriptionJob DescriptionCareSTL Health seeks a full-time Executive Administrative Assistant to support the Chief Executive Officer as well as the Board of Directors by performing complex administrative activities requiring independent initiative and excellent judgment. This position coordinates all public relations activities for the organization, as...

  • Office Assistant

    2 days ago

    Saint Louis, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionOur client, a local non-profit organization, is looking for an Office Assistant/Clerk to join their team in the West County area! The ideal candidate will be highly skilled in Customer Service, Office skills and maintain professionalism at all times.Job Title: Office AssistantLocation: West St. Louis County- On-site OnlyStatus:...

  • Executive Administrative Assistant

    6 days ago

    Saint Louis, United States Metal Exchange Corporation Full time

    Overview Overview: Are you an experienced Executive Assistant with considerable Event Planning experience? Consider joining the MX Holdings family as an Executive Assistant at our St. Louis, MO Westport location. As the Executive Assistant to the CEO and Executive Team, you will play a critical role in providing high-level administrative support to the...

  • Executive Administrative Assistant

    7 days ago

    Saint Louis, United States Precision Wealth Strategies LLC Full time

    Job DescriptionJob DescriptionAbout PrecisionPrecision Wealth Strategies is a boutique wealth management firm, headquartered in St. Louis, Missouri, serving clients across the Nation. We provide financial advising, planning, and consulting services to both Individuals & Families and Businesses. Precision Wealth Strategies has a refined process empowering our...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Saint Petersburg, United States Sign In Solutions Inc. Full time

    Sign In Solutions goes beyond visitor management, empowering organizations of all sizes to reduce risk, optimize employee engagement, and welcome visitors efficiently. We are seeking a highly organized and strategic Executive Assistant (EA) to support our CEO. The ideal candidate will be a proactive thinker, capable of working independently in a high-energy...

  • Chief Financial Officer

    3 days ago

    Saint Louis, MO, United States Page Executive Full time

    About Our Client The employer, based in St. Louis, MO, is a leading player in the renewables industry, committed to driving sustainable energy solutions. The specialize in renewable power networks and infrastructure. With a focus on innovation and environmental stewardship, they are dedicated to transforming the energy landscape for a greener future for...

  • Remote Senior Sales Executive

    4 days ago

    St Louis, United States LaSalle Network Full time

    Our client, a leader in the global logistics industry, offers a wide range of customized solutions covering international freight forwarding, inland distribution and supply chain logistics support. Their network spans across the world, with 60+ offices in Asia, China, Europe, the Middle East and North America. They are seeking a results-driven and highly...

  • Executive Administrative Assistant, Operations

    6 days ago

    Saint Louis, United States St. Louis Public Schools Full time

    Position Title: Executive Administrative Assistant- Operations Department Payroll/Personnel Type: 12 Job #: XXXX Reports to: Chief Operations Officer/Assigned Designee Shift Length: 8 Hours a Day Union Eligibility: Not Eligible Position Summary: The Executive Administrative Assistant to the Chief Operations Officer performs a variety of technical and...