Executive Assistant

3 weeks ago

St Louis, United States Hoffmann Brothers Full time

Executive Assistant

About Us:

At Hoffmann Brothers, we believe in the power of empathy, friendliness, and proactive action. As a leading Home Service Provider, we strive to create an environment where every member of our team is empowered to take initiative and go above and beyond to achieve success. We're looking for an exceptional Executive Assistant who embodies these values and is dedicated to supporting our executive team in every facet of their work.

 

Role Overview:

As the Executive Assistant, you will be the right-hand person to our executives, providing critical support to ensure their success. Your role will be dynamic and varied, requiring exceptional organizational skills, impeccable attention to detail, and a proactive mindset. You'll be responsible for managing calendars, coordinating meetings, handling correspondence, and executing various administrative tasks with efficiency and professionalism.

 

Key Responsibilities:

  • Proactively manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements with precision and flexibility.
  • Serve as the first point of contact for internal and external stakeholders, exhibiting warmth, professionalism, and empathy in all interactions.
  • Anticipate the needs of executives and take preemptive action to ensure their schedules run smoothly, adjusting plans as necessary to accommodate changing priorities.
  • Coordinate and prepare materials for meetings, ensuring all relevant documents are organized and accessible.
  • Assist with special projects and initiatives as assigned, demonstrating a willingness to roll up your sleeves and tackle challenges head-on.
  • Act as a liaison between executives and team members, facilitating communication and fostering a collaborative work environment.
  • Handle confidential information with discretion and maintain the highest standards of professionalism at all times.

Qualifications:

 

Previous experience as an Executive Assistant or in a similar administrative role preferred.

Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.

Strong communication skills, both written and verbal, with a friendly and approachable demeanor.

Proactive mindset with a demonstrated ability to take initiative and problem-solve independently.

Proficiency in Microsoft Office suite and other relevant software applications.

Ability to thrive in a fast-paced environment and adapt to changing circumstances with grace and professionalism.

High degree of integrity and discretion when handling sensitive information.


Why Join Us:

At Hoffmann Brothers, we recognize that our people are our greatest asset. As an Executive Assistant, you'll have the opportunity to make a meaningful impact and contribute to our success every day. We offer competitive compensation, comprehensive benefits, and a supportive work environment where your talents will be valued and appreciated.

 


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