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Administrative Assistant

2 months ago

Indianapolis, United States MiraVista Diagnostics Full time

Summary of Responsibilities

Performs broad administrative and staff support duties for the organization


Essential Duties and Responsibilities

Provide administrative support to ensure smooth day-to-day operations, including managing calendars, scheduling meetings, and handling correspondence.

Maintain and organize physical and electronic files, documents, and records, ensuring accuracy and confidentiality.

Serve as a primary point of contact for internal and external inquiries, responding promptly and professionally via phone, email, and in-person interactions.

Accurately enter data into databases and spreadsheets, and generate reports as required by management.

Coordinate travel arrangements, including booking flights, hotels, and transportation, and preparing travel itineraries.

Schedule and coordinate meetings, conferences, and appointments, including arranging facilities and equipment as needed.

Assist with basic financial tasks, such as processing expense reports, tracking budgets, accounts payable and reconciling accounts.

Provide support for various projects, including research, data collection, and preparing presentations or reports.

Assist with office management duties, such as ordering supplies, maintaining office equipment, and coordinating maintenance requests.

Collaborate with colleagues across departments to ensure seamless coordination and communication.

Manages front desk and directs visitors

Administer recognition program and rewards

Arrange corporate meals; set up and clean up committees, and other tasks associated with hosting

Other duties as assigned


Qualifications

Oral and written communication skills.

Interpersonal skills.

Ability to understand and follow directions.

Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and other relevant software.

Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Strong attention to detail and accuracy in work.

Excellent written and verbal communication skills.

Ability to maintain confidentiality and handle sensitive information with discretion.

Strong interpersonal skills and the ability to work effectively in a team environment.

Adaptability and willingness to learn new tasks and processes.

Ability to work independently with minimal supervision.


Education and Experience

Possesses solid working knowledge of subject matter.

High school diploma, 0 to 1 years of experience