Senior Proposal Coordinator

3 weeks ago

Reno, United States Lumos & Associates Full time
Job DescriptionJob Description

A career at Lumos & Associates provides a unique opportunity to work in a highly collaborative, multidisciplinary environment. Our unique approach to engineering services offers all key design disciplines within one company, providing our team with a deeper understanding and appreciation for all aspects of the engineering process. We enjoy daily interaction and coordination among our internal teams, which allows us to build relationships and understand project approaches across disciplines.

Since 1978, Lumos & Associates has been committed to our employees' success and career growth, values a team-oriented, collaborative, and supportive work environment, and is a Northern Nevada Best Places to Work award winner.

About the Position: As a member of our Marketing Department, the Senior Proposal Coordinator has a critical role responsible for leading and managing the development of high-quality proposals that effectively communicate our firm's capabilities and win new business. This individual will collaborate closely with various departments to ensure proposals are compliant, compelling, and aligned with client requirements.

  • Proposal Management:
    • Maintain a proposal library and resource management system.
    • Develop and implement proposal templates and standards.
    • Track proposal metrics and key performance indicators.
    • Identify opportunities for proposal process improvement.
  • Proposal Development:
    • Lead and coordinate the development of complex proposals, including RFP, RFQ, and RFI responses.
    • Develop and implement proposal strategies and processes to ensure efficiency and quality.
    • Oversee proposal content development, ensuring clarity, consistency, and compliance with client requirements.
    • Manage proposal schedules and deadlines to meet submission requirements.
    • Conduct thorough proposal reviews and quality assurance checks.
  • Team Collaboration:
    • Collaborate with subject matter experts and other stakeholders to gather and develop proposal content.
    • Facilitate proposal kickoff meetings and team collaboration sessions.
    • Provide guidance and support to proposal teams throughout the development process.
  • Client Focus:
    • Develop a deep understanding of client needs and requirements.
    • Tailor proposal content to address specific client challenges and opportunities.
    • Build strong relationships internal stakeholders.

What We Are Looking For:

  • Educational Background: Bachelor's degree in Marketing, Communications, or Technical Writing.
  • Industry Experience: A minimum of five years of proven proposal/marketing coordination experience in the architecture, engineering, and/or construction (AEC) industry.
  • Technical Proficiency: Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator) is required. Proficient with content management systems (CMS) or client relationship management (CRM) tools.
  • Project Management: Demonstrated ability to lead and manage complex proposal development projects.
  • Communication Skills: Excellent written and verbal communication abilities.
  • Organizational Skills: Strong organizational and time management skills with keen attention to detail.
  • Deadline Management: Capability to work effectively under pressure and meet tight deadlines.
  • Interpersonal Skills: Strong interpersonal skills and the ability to work well in a team environment.
  • Adaptability: Flexibility to adapt to changing priorities and work environments.

Perks and Benefits:

  • Competitive salary and comprehensive benefits package.
  • Opportunity for growth and professional development in a rapidly expanding company.
  • Be part of a collaborative and supportive team environment where your ideas and contributions are valued.

Pay Transparency Statement

The compensation range reflects the Company's reasonable expectation at the time of posting. We consider a number of factors when making individual compensation decisions including, but not limited to, skill sets, experience and training, and other business needs.

Benefits offered to eligible full-time employees include:

  • Company paid medical, dental, and vision Insurance
  • Company paid Short/Long-Term Disability and Life Insurance
  • Health Savings Account with employer contribution
  • Flex Spending Account
  • 401(K) Plan + company match
  • Discretionary Annual Bonus
  • Paid Time Off; Paid Holidays; Flex Work Schedule

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