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K-8 Program Coordinator

2 months ago

San Francisco, United States San Francisco Day School Full time
Job DescriptionJob DescriptionDescription:

Agreement Dates: July 1- June 30 Annually

Reports to: LS and MS Division Heads

Department: Administrative

Supervisory Responsibilities: No

Pay Category: Exempt

Pay Rate: Annual

Pay Schedule: Semi-monthly



At San Francisco Day School, we believe that when intellect and imagination are intertwined, students delight in the discovery of connection, in their academic and creative pursuits, in their relationships, and in all that they experience here.

Every day we help our students emerge as flexible and resourceful learners. Because when we do, our students light up with the call and capacity to take on the complexities of their day and of a diverse world.


Our Mission

At SF Day we ignite curiosity. We cultivate a diverse, nurturing community that encourages learners to expand their perspectives and become their true selves. Students develop as compassionate, creative problem-solvers, prepared to thrive in an ever-changing world.


SF Day Fast Facts

· Independent, co-educational, K-8 school

· Founded in 1981

· Serving 420+ students

· Located in the heart of San Francisco


Summary:

The position provides general administrative services to the Division Heads and supports all Programmatic Events. The Program Coordinator represents the School through front desk receptionist duties, performs a wide variety of specialized clerical functions for the Division Heads, and manages confidential information.


Scheduling: 10%

Planning for or attending Programmatic events: 60%

Administrative Task: 30%


Responsibilities:

  • Assists in the day-to-day operations of the Lower and Middle School Divisions
  • Supports all Lower and Middle School events throughout the school year, approximately 50% of your workload (scheduling, communication, coordination of refreshments)
  • Coordinates scheduling of appointments, maintains Division Heads' calendars, approximately 10% of your workload.
  • In partnership with division heads, coordinate field trips and outdoor education trips:
    • Using the field trip form, plan for trip logistics
    • Permission slips for overnight field trips
    • Accommodation and meals in coordination with the cafeteria service
  • Support student facing duties including arrivals, dismissals, recess and lunch
  • Assess teacher absences daily and allocate substitute teachers in alignment with established policies and protocols.
  • In partnership with Director of Communications, create sign up links for families for various events
  • Place orders as needed by division heads
  • Prepares printed materials for Programmatic events (name tags, prepares packets)
  • Provide backup support for front office team members during emergencies and absences.
  • Assist with setup and staffing occasional evening and weekend programmatic events
  • Other duties as may come up on daily basis
Requirements:

Required Qualifications and Skills:

  • Warm, welcoming and positive demeanor and maintains the neat and professional appearance in the reception area.
  • Put the children first. We are child-centered, both in and out of the classroom. We treat each child as an individual with respect and dignity.
  • Strong written and oral communication skills and the ability to proofread accurately and efficiently
  • Flexible thinker and ability to multi-task
  • Thrives in a fast paced environment
  • Proficiency in MS Office, Google Suite, Mac Operating System
  • Bachelor's degree and/or at least three years of relevant experience
  • Ability to learn additional tech applications
  • High professional integrity and a demonstrated record of confidentially handling sensitive information
  • *preferred* Experience supporting senior administration
  • *preferred* Experience working in an educational environment

Working Conditions:

  • 80% Indoors, 20% outdoors
  • Ability to move around the school and playground to attend to individual operational and other matters
  • Occasional requirement to lift more than 30 lbs
  • Sit for an extended amount of time

At San Francisco Day School, we are committed to creating an inclusive environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.


Salary is commensurate with experience