Accounts Payable Specialist

2 months ago

Windsor Mill, United States Everstand Full time
Job DescriptionJob Description

What is this job?

The Accounts Payable Coordinator is responsible for the accurate processing, verification, and reconciliation of all company invoices. This role involves maintaining vendor relationships, ensuring timely payments, proper accounting expenses, and supporting the financial health of the organization.

What is this company? Everstand?

Board of Child Care is now Everstand New name, same enduring commitment. Read more about our rebranding journey here: www.everstand.org/2024rebrand Everstand is not a federal or state agency. It is an independent not-for-profit organization that is focused on serving children and their families. It has evolved and adapted from orphanages opened 140+ years ago to being a leader in providing high-quality behavioral health, educational, and residential services across the Mid-Atlantic. Our Mechanicsburg, PA, campus used to be called United Methodist Home for Children prior to merging with Everstand in 2018. Everstand as a whole has approximately 700 employees, an annual budget of about $55 million, and the majority of its employees are in MD, WV, PA, and DC.

Do I need any prior experience?

Required Education and Experience

  • High School Diploma with 3-year related experience such as:Check run, Coding and Processing of Invoices, Process 1099 and W9 forms, Work knowledge of Excel, Bookkeeping, and Correspondence with vendors.

Preferred Education and Experience

    • AA Degree in related field
    • Experience with Sage Intacct
    • Experience with Bill.com and corporate card programs.
    • Experience doing analysis and reporting in Excel


What does the Accounts Payable Specialist do specifically?

  • Review and verify invoices for accuracy.

  • Code invoices and enter them into the accounting system.

  • Process payment transactions and execute check runs.

  • Reconcile accounts payable transactions and resolve discrepancies.

  • Maintain vendor files and manage vendor communications.

  • Assist with month-end closing and audit preparations.

  • Prepare schedules for Prepaid Accounts

  • Prepare and file 1099 forms for vendors.

  • Process and track approved purchase orders. Verify and track distribution purchase orders.

  • Reconciling Purchase Orders and credit card transactions, ensuring compliance with purchases and procurement policies and procedures.


Where is this job based? Is this an in-person position?

This is a full-time, in-person position. Everstand's preference is that this role is based out of our Baltimore, Maryland headquarters.

Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. This position regularly requires flexible work hours to include occasional evenings and weekend work. Eligible for flex schedule. Non-Essential for snow.


What does the benefits package look like?

  • Accrue vacation at the rate of 3 weeks per year, plus two floating holidays to use, plus nine paid holidays when Everstand is closed.
  • Paid sick and bereavement leave
  • Up to 3% annual match to retirement contributions
  • Health insurance is available via CareFirst BlueCross BlueShield. Applicants are welcome to request our full benefit guide for further details.


Other Job Requirements

  • This position requires you to drive Everstand vehicles. Must have a valid, active, driver's license with less than 7 points.
  • Must be at least 21 years old.
  • Background check and drug screen required
  • The job responsibilities posted here are intended to be a summary of key responsibilities. A full and more detailed job description will be provided during the interview process.


Everstand is committed to the policy that all persons have equal access to its programs, facilities, and employment without regard to race, color, national origin, genetic information, pregnancy, ancestry, gender, sexual orientation, age, religion, disability, marital or veterans status. Everstand is a drug, tobacco and alcohol-free workplace and an equal opportunity employer by choice.



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