Audio Visual Coordinator

1 month ago

East Hanover, United States OfficePro Inc. Full time
Job DescriptionJob Description

We are seeking a highly organized and customer service-oriented Room Booking Coordinator in the Audio-Visual field. The ideal candidate will have a corporate and administrative background, be proficient with Microsoft Office Suite, and have experience with ServiceNow and SharePoint.

Key Responsibilities:

  • Current/Prior experience (3+ years) in an Administrative Assistant or Office Assistant Role/Position
  • Proficient with all Microsoft Suite and MS O365 Programs and Tools
  • Proficient with MS Outlook, PowerPoint & Excel specifically
  • Ability to understand, utilize and edit SharePoint
  • Prior experience of conference room reservation systems and/or ability to utilize MS Outlook to reserve.
  • Prior experience and full ability to support staff and C-Suite Level meeting assignments and scheduling of Meeting Makers
  • Must be able to provide support in a fast paced environment with high ability to multi-task and also respond to all support staff in a friendly, professional manner
  • Candidate should possess a high level of customer service and has demonstrated such a level in a previous role
  • Attention to detail and high organization skills
  • Previous administrative role in Audio Visual is a bonus

Preferred Skills:

  • Microsoft Office fluency with SharePoint knowledge to manage and edit
  • Attention to detail and high level of organizational skills
  • Knowledge of vendor systems, tools, and processes
  • Ability to review and respond to Audio Visual Requests and assign them to appropriate technical support personnel
  • Proactive in reviewing, monitoring, and updating the AV Request Calendar and escalating any conflicts or issues
  • Collaborative mindset to work with clients, internal teams, and internal vendors to ensure meeting life cycle

Job Type: Full-time

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

License/Certification:

  • Driver's License (Preferred)

Ability to Commute:

  • East Hanover, NJ 07936 (Required)

Ability to Relocate:

  • East Hanover, NJ 07936: Relocate before starting work (Required)

Willingness to travel:

  • 25% (Preferred)

Work Location: In person

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