Meeting / Calendar Scheduling Officer Assistant

3 weeks ago

East Hanover, United States Sky Systems, Inc. Full time
Job DescriptionJob Description

Job Title: Room Booking Coordinator
Location: On-site in East Hanover, NJ
Long-term / On-going contract

Summary: We are seeking a highly organized and customer service-oriented Room Booking Coordinator. The ideal candidate will have a corporate and administrative background, be proficient with Microsoft Office Suite, and have experience with ServiceNow and SharePoint.

Key Responsibilities:

Meeting and Event Support: Manage scheduling services for the Meeting and Events Team, and the Collaboration and Conference Team.

Room Booking: Search for available meeting rooms across all locations and manage rebooking as required.

Stay well versed and up to date on the inventory and capabilities of meeting rooms and spaces throughout the estate

Client Interaction: Maintain a high level of professionalism when interacting with internal and external clients.

Data Management: Perform timely and professional data entry of conference information, update room profiles as needed, and manage multiple shared mailboxes in relation to scheduling support.

Conflict Resolution: Provide coordination management and support for scheduling conflicts, gather pertinent information for client escalations and report to management.

Project Support: Provide support for projects related to scheduling and room booking, assist in process improvement, and provide guidance and support to end-users responsible for self-service meetings.

Preferred Skills:

Attention to detail and high level of organizational skills

Knowledge of vendor systems, tools, and processes

Ability to review and respond to Audio Visual Requests and assign them to appropriate technical support personnel

Proactive in reviewing, monitoring, and updating the AV Request Calendar and escalating any conflicts or issues

Collaborative mindset to work with clients, internal teams, and internal vendors to ensure meeting life cycle

Coordinate scheduling services to support NBS Global Internal Meeting and Events Team, and the East Hanover Collaboration and Conference Team.

Main resolver for IME requests using centralized request portal ( SNOW )

Progress all IME tickets as required following the IME room booking coordinator SOP

Serve as a central point of contact to global customers providing scheduling guidance via phone, email, etc.

Manage all aspects of the IME room reservation. Reserve the rooms in Outlook via generic mailbox, provide guidance on room availability, approves/declines room reservations.

Secure the customer meeting space based on customer’s requirements a availability

Enter and track initial event information into the IT SharePoint site and input updates as required.

Coordinate any required room changes i.e moves, cancellations, blocks etc.

Escalate room booking issues impacting customers to management as required

Manage, maintain, and update documents and timelines for customer requests.

Collaborate with clients, IT team, A/V team, REFS teams to ensure meeting life cycle

Provide guidance and support to end-users responsible for self-service meetings.

Track and report any issues that resolver groups and or customers are experiencing with the scheduling tools or processes

Collaborate and provide training / guidance to global room booking team as needed

Schedule and run room booking team meeting or any other required collaboration on topic

Assist in process improvement

Provide daily report for USEH event space schedule

Provide relevant reports to management team

Client's Requirements:

Primary Focus:

Experience in the hoteling industry.

Proven ability in booking spaces and managing meeting arrangements using Outlook.

Key Responsibilities:

Work on projects related to booking.

Handle day-to-day events and ensure appropriate space allocation.

Collaborate with customers to meet their space requirements.

Execution:

The role involves ensuring effective execution of booking processes and event management.

A focus on the practical execution of booking-related tasks is crucial.

Additional Considerations:

Familiarity with hotel management programs is beneficial.

Entry-level experience in the industry is acceptable.

Company DescriptionSky Systems, Inc. (DBA SkySys) is a technology consulting firm based out of USA & Canada. SkySys specializes in Recruitment & Staffing, 24/7 On-Site & Remote Services, Managed Services Provider (MSP), Value Added Reseller (VAR) partner for Cisco and Dell, Contact Center Solutions (Cisco, Avaya, Genesys), Web Solutions, and other services. We are global provider and hiring talent across the globeCompany DescriptionSky Systems, Inc. (DBA SkySys) is a technology consulting firm based out of USA & Canada. SkySys specializes in Recruitment & Staffing, 24/7 On-Site & Remote Services, Managed Services Provider (MSP), Value Added Reseller (VAR) partner for Cisco and Dell, Contact Center Solutions (Cisco, Avaya, Genesys), Web Solutions, and other services. We are global provider and hiring talent across the globe

  • Meeting / Calendar Scheduling Officer Assistant

    3 weeks ago

    East Hanover, United States Sky Systems, Inc. (SkySys) Full time

    Job Title: Room Booking CoordinatorLocation: On-site in East Hanover, NJLong-term / On-going contractSummary: We are seeking a highly organized and customer service-oriented Room Booking Coordinator. The ideal candidate will have a corporate and administrative background, be proficient with Microsoft Office Suite, and have experience with ServiceNow and...

  • Meeting / Calendar Scheduling Officer Assistant

    3 weeks ago

    East Hanover, United States Sky Systems, Inc. (SkySys) Full time

    Job Title: Room Booking CoordinatorLocation: On-site in East Hanover, NJLong-term / On-going contractSummary: We are seeking a highly organized and customer service-oriented Room Booking Coordinator. The ideal candidate will have a corporate and administrative background, be proficient with Microsoft Office Suite, and have experience with ServiceNow and...

  • Calendar Management Specialist

    1 week ago

    East Hanover, New Jersey, United States Insight Global Full time

    Essential Qualifications:Minimum of 1 year of relevant experience in calendar management and appointment scheduling.Proficient in handling a large volume of calendar requests and appointments.Familiarity with ticketing systems, with a preference for ServiceNow.Experience with scheduling tools, particularly Outlook calendars.Strong communication skills and...

  • Meeting Event Coordinator

    3 months ago

    East Hanover, United States Verigent Full time

    Job Title: Meeting Scheduler/CoordinatorLocation: East Hanover, NJDuration: Permanent, Direct HireSalary: $50-65,000 (Based on Experience)Summary:Verigent's client is seeking a highly organized and customer service-oriented Meeting Event Coordinator. The ideal candidate will have a corporate and administrative experience, be proficient with Microsoft Office...

  • Meeting Event Coordinator

    2 months ago

    East Hanover, United States Verigent Full time

    Job Title: Meeting Scheduler/CoordinatorLocation: East Hanover, NJDuration: Permanent, Direct HireSalary: $50-65,000 (Based on Experience)Summary:Verigent's client is seeking a highly organized and customer service-oriented Meeting Event Coordinator. The ideal candidate will have a corporate and administrative experience, be proficient with Microsoft Office...

  • Office Assistant

    4 weeks ago

    Hanover, United States Boylston Staffing Part time $22

    Boylston Staffing is looking for a temporary to hire Part Time Office Administrator for a firm in Hanover. Will answer phones, direct calls, be the point of contact for clients, vendors and visitors, order office supplies, create new job folders, file, copy, process mail, maintain calendars to help meet deadlines, scan documents, review and print weekly...

  • Room Booking Scheduler

    2 months ago

    East Hanover, United States Sky Systems, Inc. Full time

    Job DescriptionJob DescriptionJob Title: Room Booking Scheduler (Customer Service)Job Type and Location: 12 Months Contract to Permanent role (Fulltime) || 100% Onsite || East Hanover, NJ Summary: We seek a highly organized and customer service-oriented Room Booking Scheduler. The ideal candidate will have a corporate and administrative background, be...

  • Administrative Reservations Coordinator/Scheduler

    2 weeks ago

    East Hanover, United States Sky Systems, Inc. Full time $20 - $30

    Job DescriptionJob DescriptionJob Title: Administrative Reservations Coordinator/Scheduler (Internal Meetings & Events)Job Type and Location: 12 Months Contract to Permanent role (Fulltime) || 100% Onsite || East Hanover, NJ Summary: We seek a highly organized and customer service-oriented Administrative Reservations Coordinator/Scheduler (Internal...

  • Administrative Reservations Coordinator/Scheduler

    3 weeks ago

    East Hanover, United States Sky Systems, Inc. Full time $20 - $30

    Job DescriptionJob DescriptionJob Title: Administrative Reservations Coordinator/Scheduler (Internal Meetings & Events)Job Type and Location: 12 Months Contract to Permanent role (Fulltime) || 100% Onsite || East Hanover, NJ Summary: We seek a highly organized and customer service-oriented Administrative Reservations Coordinator/Scheduler (Internal...

  • Office Assistant

    1 week ago

    Hanover, United States Select Physical Therapy Full time

    Overview At Select Physical Therapy, we believe in the power of exceptional customer service, and our office assistant excels at delivering just that. Join our team and become a part of our dynamic and patient-focused culture, where every individual is encouraged to thrive and make a difference. Office Assistant Job Summary - To maintain the overall...

  • Medical Assistant

    4 days ago

    East Hampton, United States Meeting House Lane Medical Practice Full time $20 - $25

    Job DescriptionJob DescriptionMeeting House Lane Medical Practice is calling all nursing professionals who are interested in a full-time Medical Assistant job in the East Hampton Walk In, New York area to apply to join our amazing medical team!WHY YOU SHOULD JOIN OUR TEAM MEDICAL PRACTICEWe are an established company in the healthcare industry that invests...

  • Audio Visual Coordinator

    1 month ago

    East Hanover, United States OfficePro Inc. Full time

    Job DescriptionJob DescriptionWe are seeking a highly organized and customer service-oriented Room Booking Coordinator in the Audio-Visual field. The ideal candidate will have a corporate and administrative background, be proficient with Microsoft Office Suite, and have experience with ServiceNow and SharePoint.Key Responsibilities:Current/Prior experience...

  • Administrative Assistant to the Town Manager

    1 week ago

    Hanover, United States Town of Hanover, NH Full time

    Salary: $34.71 - $40.04 Hourly Location : 41 South Main Street Hanover, NH Job Type: Regular Full-Time 35 hrs/week Job Number: 00217 Department: Town Manager Opening Date: 08/23/2024 Job Summary This position is responsible for coordinating a range of administrative functions for the Town Manager's Office, in addition to providing secretarial and...

  • Executive Assistant to CXO

    4 days ago

    East Brunswick, New Jersey, United States HCLTech Full time

    Executive Assistant Opportunity at HCLTechWe are seeking a highly skilled and experienced Executive Assistant to support our C-Level executives at HCLTech. As a key member of our organization, you will be responsible for providing exceptional administrative support, ensuring seamless operations, and maintaining the highest level of confidentiality.Key...

  • Office Support Specialist

    4 days ago

    East Rutherford, New Jersey, United States LHH Full time

    Job Summary: The Administrative Assistant will play a crucial role in ensuring the smooth operation of the real estate team, handling daily tasks with efficiency and providing exceptional support to the team. Key Responsibilities: Manage and coordinate active calendars, ensuring seamless scheduling and meeting confirmations. Schedule and confirm...

  • Office Coordinator

    1 week ago

    East Hartford, Connecticut, United States Bramble Enterprises, LLC Full time

    Job OverviewBramble Enterprises, LLC is seeking a dedicated Office Coordinator to undertake a range of administrative and clerical responsibilities. The ideal candidate will provide essential support to our management team and staff, assist with daily operational tasks, and oversee the organization’s general administrative functions.Key...

  • Office Coordinator

    1 week ago

    East Hartford, Connecticut, United States Bramble Enterprises, LLC Full time

    Job OverviewBramble Enterprises, LLC is seeking a dedicated Office Coordinator to handle a range of administrative and clerical functions. The ideal candidate will provide essential support to management and staff, assist with daily operational needs, and oversee the organization’s general administrative tasks.Key Responsibilities:The following outlines...

  • Medical Office Receptionist/Scheduler

    1 week ago

    East Providence, Rhode Island, United States University Orthopedics Full time

    University Orthopedics East Bay Surgery CenterPosition OverviewJob Title: Front Desk Receptionist/SchedulerReporting To: ASC Business Office ManagerPosition Summary:We are looking for a dedicated Front Desk Receptionist/Scheduler to become a vital part of our team at University Orthopedics East Bay Surgery Center. The successful candidate will deliver...

  • Administrative Assistant

    3 months ago

    East Lyme, United States BARRY'S ONE HOUR CLEANERS, INC Full time

    Benefits: Health insurance Benefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best....

  • Administrative Assistant

    3 weeks ago

    East Syracuse, United States LAFACE FLOORING LLC Full time $20

    Job DescriptionJob DescriptionBenefits:401(k) matchingHealth insurancePaid time offBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information...