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Meeting Event Coordinator

3 months ago

East Hanover, United States Verigent Full time

Job Title: Meeting Scheduler/Coordinator

Location: East Hanover, NJ

Duration: Permanent, Direct Hire

Salary: $50-65,000 (Based on Experience)


Summary:

Verigent's client is seeking a highly organized and customer service-oriented Meeting Event Coordinator. The ideal candidate will have a corporate and administrative experience, be proficient with Microsoft Office Suite, and have experience with ServiceNow and SharePoint.


Responsibilities:

• Meeting and Event Support: Manage scheduling services for the Meeting and Events Team, and the Collaboration and Conference Team.

• Room Booking: Search for available meeting rooms across all locations and manage rebooking as required.

• Stay well versed and up to date on the inventory and capabilities of meeting rooms and spaces throughout the estate

• Client Interaction: Maintain a high level of professionalism when interacting with internal and external clients.

• Data Management: Perform timely and professional data entry of conference information, update room profiles as needed, and manage multiple shared mailboxes in relation to scheduling support.

• Conflict Resolution: Provide coordination management and support for scheduling conflicts, gather pertinent information for client escalations and report to management.

• Project Support: Provide support for projects related to scheduling and room booking, assist in process improvement, and provide guidance and support to end-users responsible for self-service meetings.


Preferred Skills:

• Attention to detail and high level of organizational skills.

• Knowledge of vendor systems, tools, and processes.

• Ability to review and respond to Audio Visual Requests and assign them to appropriate technical support personnel.

• Proactive in reviewing, monitoring, and updating the AV Request Calendar and escalating any conflicts or issues.

• Collaborative mindset to work with clients, internal teams, and internal vendors to ensure meeting life cycle.