Administrative Assistant

4 weeks ago

Greensboro, United States Tencarva Machinery Company Full time
Job DescriptionJob DescriptionDescription:


Founded in 1978, with roots dating back to 1957, Tencarva Machinery Company is a premier equipment distributor, engineering and design partner, machine guard manufacturer, and full-service repair center. Serving thousands of customers across the industrial and municipal segments, Tencarva’s various divisions cover 16 states and provide end-to-end, tailored solutions for complex systems within the fluid/solids/air/gas handling and water/wastewater treatment sectors. Our service offerings include system analysis and design, application engineering, custom fabrication and assembly, automation and controls, and equipment service, repair, and remanufacturing.



Summary: A dedicated and highly organized Administrative Assistant to provide comprehensive support to senior leaders and the administrative team to ensure the smooth operation of our office. Will be dedicated and highly organized, have strong administrative skills, a keen eye for detail, and the ability to handle a variety of tasks efficiently.



Essential Duties and Responsibilities include the following:

  • Provide administrative assistance to senior leaders, including managing calendars, scheduling meetings, and preparing necessary documentation.
  • Plan, organize, and schedule company meetings and activities, ensuring all logistical details are managed effectively.
  • Assist the Human Resources (HR) department with various clerical tasks, including but not limited to employee communication, filing (while maintaining the confidentiality of HR records), and employee engagement planning.
  • Maintain inventory of office supplies, order new supplies as needed, and ensure the office is well-stocked.
  • Arrange and coordinate executive travel, including booking flights, accommodations, and transportation.
  • Maintain and organize filing systems to ensure easy retrieval of documents and accurate record-keeping.
  • Manage incoming and outgoing mail, including sorting, distributing, and preparing mail for delivery.
  • Enter new suppliers into the IFS ERP system, ensuring accuracy and completeness of information.
  • Provide phone coverage, including answering calls, directing inquiries, and taking messages as needed.
  • Schedule building maintenance for the Greensboro facility as needed.
  • Strong organizational and time-management skills. Professional demeanor with a positive attitude. Strong problem-solving abilities and proactive approach to tasks. Able to work independently and as part of a team.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Other duties as assigned by management.



Requirements:


Supervisory Responsibilities: This job has no supervisory responsibilities.



Education and/or Experience: High school diploma or general education degree (GED); an Associate’s or Bachelor’s degree in an administrative field preferred; or 3-5 years related work experience and/or training; or equivalent combination of education and experience.



Qualifications: To perform this job successfully, an individual must perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Language Skills: Excellent written and verbal communication abilities. Must have the ability to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. The ability to write routine reports and correspondence. The ability to effectively present information and respond to questions from managers and employees.



Computer Skills: To perform this job successfully, the individual should have basic computer skills, knowledge of MS Office Software (i.e., Word, Excel, Outlook) and internet software.



Physical Demands: The physical demands described herein represent those that an employee must meet to successfully perform this job’s essential functions. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions. While performing this job’s duties, the employee is regularly required to sit and talk or hear. The employee occasionally must stand, walk, use hands to finger, handle, or feel, use a keyboard, and reach with arms and hands. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.



Work Environment: The work environment characteristics described herein represent those an employee encounters while performing this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing this job’s duties, the employee is primarily exposed to an office environment but is occasionally exposed to warehouse/shop conditions. The noise level in the work environment is usually quiet.



This job description is subject to change at any time.



Tencarva Machinery Company, LLC, is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.


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