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Fleet Administrative Assistant- Greensboro, NC
3 months ago
Stake Center Locating has an opportunity in Greensboro, NC, for a high-potential, results-oriented Fleet Operations Supervisor to provide fleet and operational support to the utility locating business.
Position Summary The Fleet Administrative Assistant is responsible for telematics; driver/fuel pin assignments; booking rentals; invoice research and coding; recalls; toll and violation reconciliation; inventory reconciliation; and vehicle registration.
Key Responsibilities
· Update and maintain the fleet database through timely processing of vehicle assignments, fuel pins, cost center and location information.
· Reconcile and review weekly and monthly fleet invoices.
· Collect and process vehicle registration renewal requirements and follow up with operations.
· Review and reconcile tolls and violations. Ensure vehicles are properly enrolled in the tolling system for their state.
· Actively communicate with regional leadership; operations management; vehicle/equipment operators; vendors; contractors; support personnel; and team peers involving vehicle/equipment issues and concerns with potential to impact customer service delivery. Assure timely resolution of problems or conflicts.
· Ensure compliance with internal company processes and procedures; maintenance service schedules; mandatory inspections; company safety policies; and local government regulations applicable to fleet operations.
· Coordinate with vendor call-center operations to review and authorize repair and maintenance service requests utilizing contracted and vendor network supplier base.
· Monitor fleet asset performance and work with users and suppliers to resolve all operations, quality and safety concerns.
Education/Experience
· High School Degree
· Fleet administration experience is preferred
Qualifications
· Previous administrative experience handling a multitude of tasks simultaneously
· Proficient with Microsoft Office software (i.e., Excel formulas, formatting, reports)
· Ability to handle and maintain confidential information
· Must have and maintain a valid driver's license
Stake Center Locating is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.
This job description has been reviewed to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills
or abilities. Supervisors, as deemed appropriate, may assign additional functions and requirements.
