Office Administrative Assistant
2 weeks ago
About Us
Before I tell you about this awesome opportunity, let me introduce myself and my company. My name is Nicole, and I founded Elite Tax Partners because I realized something crucial was missing in the traditional model—heart. Dissatisfied with the impersonal approach of larger firms, I set out to build a company where values are not just talked about but lived and breathed in every interaction. I wanted to create a business-driven not by profits but by purpose.
Our values are simple yet powerful: grit, community, and integrity. Grit means rolling up our sleeves and doing whatever it takes to get the job done, even when it's hard. Community is about giving back and supporting each other, both inside and outside the office. Integrity is non-negotiable—we do what we say we'll do, no matter what.
But it's not just about what we stand for—it's also about what we stand against. We're on a mission to fight against corporate greed, where profits come before people, and shareholders matter more than employees. We believe in putting our team and clients first, always. We know that when our clients thrive, our communities thrive.
We understand that if we want a better world, it starts with us. We're committed to giving back through both financial contributions and boots-on-the-ground community outreach. Whether it's volunteering our time or resources, we're dedicated to making a meaningful difference in the community we love.
If you're looking for more than just a job—if you want to be part of something bigger, where your work has purpose and your voice is heard—join us at Elite Tax Partners. Together, we're rewriting the story of what it means to be a tax firm, one client, one community at a time.
Office Administrative Assistant - Flexible Position
Our company is growing rapidly, and we need a right-hand person to help us get things done. When wrapping up a meeting, we need assistance with follow-ups and notes. This means you need to listen carefully, take diligent notes, draft great emails, and be willing to hold people accountable.
We keep a tidy ship here at Elite. We need someone who can help organize, sort through, and file both physical and digital piles of paperwork—and be able to find these files days or even months later when they are needed. You must be patient, organized, and have a great memory.
Our office is busy, and sometimes we travel for work, seminars, etc. We need someone to help fuel our cars, attend to personal errands, and return the unnecessary things we purchased on Amazon. This means you need to be able to drive, complete errands efficiently, and become best friends with the clerk at Mail Mart.
Emails come in at the speed of light, and our days are booked from dawn till dusk. We need someone who can get familiar with our business, as well as our friends and family. We are buried in our daily work tasks, so it’s no wonder we forget to buy that special birthday gift or need to change a flight last minute. You will need to learn who and what is important to us and be able to make decisions independently to get these “need this done yesterday” tasks knocked off our to-do list.
- Do we set the bar high? Yes.
- Are our directions always clear? No.
- Can you read minds? I sure hope so.
- Will you have the support of a fantastic team? Yes.
- Will you be making an impact both with our clients and in our community? Definitely.
We have worked tirelessly to implement the best policies, procedures, and systems to keep our business running efficiently. As we grow, this has become an ever-evolving process. We adapt as we go. We need a quick thinker who can contribute ideas to our evolving procedures and help create the best systems for us and clients.
The Office Administrative Assistant position at Elite Tax Partners offers flexibility in both scheduling and employment status. This means that the hours and days of work can be tailored to accommodate both the needs of the executive and the preferences of the candidate. Whether you're seeking part-time or full-time employment, we're open to discussing arrangements that suit both parties. We understand the importance of work-life balance and are committed to providing a supportive and adaptable work environment.
The person to fill this position will be integral to our team, and hiring the right person for this role is very important to us. If all of this sounds amazing to you, please apply here to begin the interview process.
The Office Administrative Assistant’s primary role is to support the Founding Partner with organizational tasks within the firm and their personal life, allowing them to refocus time and energy on growing the firm. Additionally, the Office Administrative Assistant will receive firm-related tasks from the Director of Operations.
Compensation
- $18 - $20 hourly
- Potential for a discretionary bonus based on performance
$18 - $20 hourly
Responsibilities:Primary Duties
The Office Administrative Assistant will be responsible for the following tasks:
- Calendar Management: Maintain the Founding Partner’s calendar by ensuring all necessary details are included in each entry, preventing double bookings, aligning appointments with the Partner’s block scheduling, and booking appointments appropriately based on availability and travel time.
- Professional Appointments: Schedule meetings with referral partners, vendors, management coaches, and more.
- Personal Appointments: Handle scheduling for medical visits, personal care, auto detailing, and other personal commitments.
- Email Organization: Manage the Partner’s emails by reviewing and prioritizing incoming messages, sorting them into appropriate folders, and responding according to the Partner’s instructions. Aim to achieve a “Zero Inbox” at the end of each workday.
- Meeting Support: Organize and attend meetings with the Partner, take comprehensive notes, convert them into actionable tasks, and follow up with attendees to ensure the completion of these tasks.
- Travel Arrangements: Book travel for both professional and personal needs, and provide assistance with any modifications or additional requirements during the Partner’s travel.
- Weekly and Daily Meetings: Participate in weekly one-on-one meetings with the Partner to optimize productivity for the week and attend daily stand-up meetings to review and prioritize tasks for the day.
- Personal Assistance: Handle personal tasks for the Partner, including dry-cleaning, grocery shopping, and scheduling personal appointments.
- Project Management & Event Planning: Assist with project management and event planning for both the Partner and the firm’s activities.
- Office Supply Management: Order office supplies and other equipment as requested by the Director of Operations.
- Additional Tasks: Perform other duties as assigned by the Partner or Director of Operations.
Qualifications & Skills
- Strong Time Management and Organizational Skills: Ability to manage multiple tasks and priorities efficiently, ensuring deadlines are met and schedules are adhered to.
- Proficiency in Microsoft Office Suite: Comfortable using Word, Excel, Outlook, and other Microsoft Office applications. Willingness to learn new software as needed.
- Professional Appearance and Demeanor: Maintains a polished, professional appearance and conducts oneself in a manner that reflects the values and standards of the company.
- Excellent Communication Skills: Strong verbal and written communication abilities, with a focus on fostering teamwork and collaboration within the office.
- Adaptability: Ability to adjust to changing priorities and work effectively in a fast-paced, dynamic environment.
- Attention to Detail and Accuracy: Ensures tasks are completed with precision and thoroughness, minimizing errors and omissions.
- Reliability and Dependability: Demonstrated track record of being reliable and dependable in previous roles, consistently showing up and performing at a high level.
At Elite Tax Partners, our team is driven by the connections we build with our clients and the positive impact we make in our community. We work hand in hand with our clients to navigate the world of accounting, giving back the gifts of time and financial peace of mind.
-
Administrative Assistant
1 week ago
Temecula, United States Pridestaff Part time $21 - $22Job DescriptionJob Description Pridestaff is looking for a part-time Administrative Assistant for a Manufacturing company in Temecula. This is a part-time 3 week position. Job Duties:Support with Purchasing Bill Entry / Data Entry Filing Answering PhonesAdministrative Support around office - Must be open to other tasks Requirements: QuickBooks...
-
Administrative Assistant
2 weeks ago
Temecula, United States HireTalent - Diversity Staffing & Recruiting Firm Full timePosition: Administrative AssistantLocation: Temecula, CADuration: 12 Months (Possible extension)Duties and responsibilities:Provide comprehensive administrative support to three directors (Quality, R&D, and Engineering) and their respective teams. Responsibilities include managing complex schedules, arranging travel, and coordinating meetings.Serve as the...
-
Administrative Assistant
3 months ago
Temecula, United States Urban Dwell Architects Full timeJob DescriptionJob DescriptionUrban Dwell Architects is looking for an assistant to the Architect of record.Job SummaryPerforms varied secretarial and administrative duties for the Architect.Composes and produces business correspondences.Reviews and signs materials, as authorized.Edits documents produced by others. Must have really good experience with Excel...
-
Administrative Assistant III
2 weeks ago
Temecula, United States Blue Star Partners LLC Full time $23 - $25Job DescriptionJob DescriptionJob Title: Administrative Assistant IIILocation: Temecula, CA – 100% Onsite – Local candidates onlyPeriod: 10/28/2024 to 10/28/2025 – Potential to convertHours/Week: 40 hours – Hours over 40 will be paid at Time and a HalfRate: $25/hour Contract Type: W-2Scope of Services:The Administrative Assistant III provides...
-
Administrative And Social Media Assistant
3 weeks ago
Temecula, United States iStaff Pros Full time $17 - $20Job DescriptionJob DescriptionAdministrative Assistant and Social Media SpecialistJob Summary:iStaff Pros is a staffing firm for the insurance industry. We help with in-office, remote, as well as training for agencies across the US. We are seeking a dynamic and detail-oriented Administrative Assistant and Social Media Specialist to join our team. This dual...
-
Administrative Assistant
2 weeks ago
Temecula, United States Global Technical Talent Full timeAdministrative Assistant Contract Duration 12 Months Pay rate up to $30.58/hr Types of tasks: Managing for 3 directors Scheduling calendar, travel arrangements, sending meeting planners, cross-site coordination, 1:1's Training verification for the teams Reminders to complete training 1-2 weekly checks Ensuring no late training Training system...
-
Administrative Assistant III
2 weeks ago
Temecula, United States Spectraforce Technologies Full timeTitle - Administrative Assistant III Duration- 12 Months Location- Temecula, CA 92591 Shift- 8 am - 5 pm Job Description: Types of tasks: Managing for 3 directors Scheduling calendar, travel arrangements, sending meeting planners, cross-site coordination Training verification for the teams Reminders to complete training 1-2 weekly checks Ensuring...
-
Administrative Assistant III
2 weeks ago
Temecula, United States Select Source International Full time $28 - $30Job DescriptionJob DescriptionJob Title: Administrative Assistant IIILocation: Temecula, CADuration: 06 months of Contract (with possibility of permanent)Job DescriptionTypes of tasks:• Managing for 3 directors• Schedulingo calendar, travel arrangements, sending meeting planners, cross-site coordination, 1:1’s• Training verification for the teamso...
-
Administrative Assistant III
2 weeks ago
Temecula, United States Techlink Systems Full time $30Job DescriptionJob DescriptionLocation: Temecula, CA 92591 (onsite)Work Hours: 8 AM - 5 PM; M-FBenefits: Medical Insurance, Dental Insurance, Vision Insurance, 401KTypes of tasks:Managing 3 directorsSchedulingcalendar, travel arrangements, sending meeting planners, cross-site coordination, 1:1’sTraining verification for the teamsReminders to complete...
-
Registered Dental Assistant
4 weeks ago
Temecula, United States Dr Cutts Office Full timeJob DescriptionJob DescriptionThe DA/RDA is responsible for chair side delivery. She/he assists with procedures throughout the day, helps with sterilization and does room set-ups and breakdowns.The DA/RDA is responsible to see that all their charting is complete and lab cases are properly prepared to be sent-out immediately and returned on-time for...
-
Administrative Support Specialist
7 days ago
Temecula, California, United States HireTalent - Diversity Staffing & Recruiting Firm Full timeExecutive AssistantWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional administrative support to our leadership team at HireTalent - Diversity Staffing & Recruiting Firm.Key Responsibilities:Manage complex schedules, arrange travel, and coordinate meetings for senior executives and their teams.Serve as the Site...
-
Administrative Assistant
2 weeks ago
Temecula, United States Collabera Full timeJob DescriptionJob DescriptionJob Description:Duties:Provide administrative support for 3 Directors AND their respective organizations: Quality Director & 1 R&D Director & 1 Engineer Director, as well as support for their respective organizations – managers, engineers, lab techs, etc.Execute and process payments as needed for department luncheons and/or...
-
Executive Administrative Coordinator
7 days ago
Temecula, California, United States Urban Dwell Architects Full timeExecutive Administrative Coordinator Role at Urban Dwell ArchitectsUrban Dwell Architects is in search of a dedicated Executive Administrative Coordinator to support the Architect of record.Conducts a variety of clerical and administrative functions for the Architect.Drafts and prepares professional correspondence.Evaluates and approves materials as...
-
Office Admin Assistant
1 month ago
Temecula, United States Elite Tax Partners Full timeJob DescriptionJob DescriptionBefore I tell you about this awesome opportunity, first let me tell you a little about me and my company. My name is Nicole and I started Elite Tax Partners because I realized that the traditional model lacked something crucial—heart. Dissatisfied with the impersonal approach of larger firms, I sought to build a company where...
-
Analyst Assistant
2 weeks ago
Temecula, United States Willdan Full timeWilldan Financial Services has an immediate opening for an Analyst Assistant in the District Administration Services (DAS) Group at our Temecula office. The DAS division is responsible for managing the ongoing day-to-day activities associated with th Analyst, Project Manager, Assistant, Senior Analyst, Technology
-
Executive Assistant to CEO/Broker
3 days ago
Temecula, California, United States NATIVE Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Chief Executive Officer. The ideal candidate will have a strong background in executive administration, excellent organizational and communication skills, and the ability to work in a fast-paced environment.Key ResponsibilitiesManage the...
-
Retail Operations Supervisor
2 weeks ago
Temecula, California, United States Office Depot Full timeRetail Operations SupervisorOverviewAt Office Depot, every leader plays a crucial role in enhancing overall sales performance within the store. The Retail Operations Supervisor collaborates with the General Manager to cultivate a thriving sales culture. This position is accountable for meeting sales objectives across various categories, including technology,...
-
Medical Assistant
4 months ago
Temecula, United States BFF Medical Wellness Clinic Full timeJob DescriptionJob DescriptionMedical Assistant/Phlebotomist Job Description:We seek a skilled and motivated Medical Assistant/Phlebotomist to join our healthcare team. In this role, you will provide high-quality patient care and support to our medical staff by performing various clinical and administrative tasks.Responsibilities:- Assist healthcare...
-
Public Safety Officer
2 weeks ago
Temecula, California, United States Infor Full timeGENERAL OVERVIEWThe role of a Public Safety Officer is to uphold the utmost level of safety for the organization. Officers are expected to deliver exceptional guest service while safeguarding the interests and assets of the company. They are responsible for identifying and addressing issues that breach company standards, policies, and procedures; ensuring a...
-
Accountant/Project Assistant
4 weeks ago
Temecula, United States Corman Leigh Companies Full timeJob DescriptionJob DescriptionAccountant/Project AssistantWe are a homebuilder/developer located in Temecula, CA and looking for an Accountant/Project Assistant. The ideal candidate will have 3-5 years of experience preferably in the building/land development industry. This position is a full time in office position.Duties may include: · Prepares...