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Administrative Assistant

2 months ago

Temecula, United States Global Technical Talent Full time
Administrative Assistant
  • Contract Duration 12 Months
  • Pay rate up to $30.58/hr

Types of tasks:
  • Managing for 3 directors
  • Scheduling
    • calendar, travel arrangements, sending meeting planners, cross-site coordination, 1:1's
  • Training verification for the teams
    • Reminders to complete training
    • 1-2 weekly checks
    • Ensuring no late training
  • Training system administrator
  • Org chart updates, compilation - send on for archiving
  • Sharing emails with the team - local site events, retirements, affinity group announcements
  • Expense reports
    • Submit, receipt follow up
  • Standing 1:1's
  • Delegation forms and coordinating signatures
  • Ordering: Purchase Orders, Staples/supplies

Job Description
  • Administrative Assistant will provide administrative support for 3 Directors AND their respective organizations
  • Quality Director & 1 R&D Director & 1 Engineer Director, as well as support for their respective organizations - managers, engineers, lab techs, etc.
  • The training functions and reminders are associated with the Sum Total/LMS Training System, as a Site Administrator to handle FSAs, assign/remove training; run reports; etc.
  • This role requires training with the Sum Total Training Group prior to obtaining access to the Sum Total System as a Site Administrator.
  • XIAM access to order and process POs requires XIAM training with XIAM Administrator prior to obtaining access to the XIAM system
  • Administrative Assistant will plan, execute, and process payments as needed for department luncheons and/or special events (R&D Recognition Dinner; End of Year Celebration; Employee Giving Goal Luncheon, etc.)
  • Onboarding new hires (process move form for cubicle/phone; ordering laptops, etc.)
  • Order/ensure delivery of anniversary service recognition plaques/awards from local vendors.

Benefits:
  • Medical, Vision, and Dental Insurance Plans
  • 401k Retirement Fund

About The Company:
  • Our client is a globally diversified healthcare company with a central purpose of helping people live their healthiest possible lives. They offer a broad portfolio of market-leading products that align with favorable long-term healthcare trends in both developed and developing markets. Working with this company, you'll tackle a wide array of problems including some of the world's greatest healthcare challenges while experiencing myriad cultures, geographies, and technologies. They are creating the future of healthcare through life-changing technologies and products that make you healthier and stronger, quickly identify when you have a medical need, and treat conditions to help you get back to doing what you love. It serves people in more than 160 countries with leading medical devices, diagnostics, nutrition products, and branded generic medicines.
  • If you are looking for a great company to work for, look no further because our client has received an average of a four-star rating from its thousands of employees that have written positive reviews on Glassdoor and Indeed.

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