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Administrative Assistant III

2 months ago

Temecula, United States Techlink Systems Full time $30
Job DescriptionJob Description

Location: Temecula, CA 92591 (onsite)
Work Hours: 8 AM - 5 PM; M-F
Benefits: Medical Insurance, Dental Insurance, Vision Insurance, 401K

Types of tasks:

  • Managing 3 directors
  • Scheduling
  • calendar, travel arrangements, sending meeting planners, cross-site coordination, 1:1’s
  • Training verification for the teams
  • Reminders to complete training
  • 1-2 weekly checks
  • Ensuring no late training
  • Training system administrator
  • Org chart updates, compilation – send on for archiving
  • Sharing emails with the team – local site events, retirements, affinity group announcements
  • Expense reports
  • Submit, receipt follow up
  • Standing 1:1’s
  • Delegation forms and coordinating signatures
  • Ordering: Purchase Orders, Staples/supplies
  • Provide administrative support for 3 Directors AND their respective organizations

 

  1. Quality Director & 1 R&D Director & 1 Engineer Director, as well as support for their respective organizations – managers, engineers, lab techs, etc.
  2. The training functions and reminders are associated with the Sum Total/LMS Training System, as a Site Administrator to handle FSA’s, assigning/removing training; running reports; etc. This role requires training with the Sum Total Training Group prior to obtaining access to the Sum Total System as a Site Administrator.
  3. XIAM access to order and process PO’s, requires XIAM training with XIAM Administrator prior to obtaining access to the XIAM system
  4. Plan, execute and process payments as needed for department luncheons and/or special events (R&D Recognition Dinner; End of Year Celebration ;Employee Giving Goal Luncheon, etc.)
  5. Onboarding new hires (process move form for cubicle/phone; ordering laptops, etc.)
  6. Order/ensure delivery of anniversary service recognition plaques/awards from local vendor.
Company DescriptionOverview

TechLink Systems is a national provider of staffing services with offices all over the USA as well as development and support centers globally. We are a MBE (NMSDC), WBE (WBENC), and WOSB certified minority business that has been awarded 2017 TAPFIN Premier Partner, 2016 Manpower Excellence Award, 2016 TAPFIN Elite Partner, are a Known Tier Supplier for Agile 1, and have been ranked as a Top Women and Minority Owned Company since 2004 by several businesses including Philadelphia Business Journal, Diversity Business, Inc 5000, Inc 500, San Francisco Business Times, Diversity2000, and Los Angeles Business Journal.

We serve the contract staffing, direct hire, staff augmentation, recruitment, HR management, and project outsourcing needs of clients nationwide. Striving to create personal relationships with clients, TechLink Systems becomes a virtual extension of clients’ own in-house capabilities to help achieve new levels of growth, productivity, and competitiveness.

We also have national recruiting centers that service our enterprise and MSP/VMS clients. We are a Secret Cleared Facility and our core competencies are Information Technology, Engineering, Customer Service/Call Center, Admin/Clerical, Finance/Accounting, Scientific/Clinical, Sales/Marketing, Legal, Human Resources, Light Industrial (limited), and Professional across a range of industries.

The company’s talented Recruiters and HR Specialists have backgrounds in many cutting-edge, high-performance industries making TechLink Systems an ideal partner for recruitment process outsourcing.

We look forward to our partnership with youCompany DescriptionOverview\r
\r
TechLink Systems is a national provider of staffing services with offices all over the USA as well as development and support centers globally. We are a MBE (NMSDC), WBE (WBENC), and WOSB certified minority business that has been awarded 2017 TAPFIN Premier Partner, 2016 Manpower Excellence Award, 2016 TAPFIN Elite Partner, are a Known Tier Supplier for Agile 1, and have been ranked as a Top Women and Minority Owned Company since 2004 by several businesses including Philadelphia Business Journal, Diversity Business, Inc 5000, Inc 500, San Francisco Business Times, Diversity2000, and Los Angeles Business Journal. \r
\r
We serve the contract staffing, direct hire, staff augmentation, recruitment, HR management, and project outsourcing needs of clients nationwide. Striving to create personal relationships with clients, TechLink Systems becomes a virtual extension of clients’ own in-house capabilities to help achieve new levels of growth, productivity, and competitiveness. \r
\r
We also have national recruiting centers that service our enterprise and MSP/VMS clients. We are a Secret Cleared Facility and our core competencies are Information Technology, Engineering, Customer Service/Call Center, Admin/Clerical, Finance/Accounting, Scientific/Clinical, Sales/Marketing, Legal, Human Resources, Light Industrial (limited), and Professional across a range of industries. \r
\r
The company’s talented Recruiters and HR Specialists have backgrounds in many cutting-edge, high-performance industries making TechLink Systems an ideal partner for recruitment process outsourcing. \r
\r
We look forward to our partnership with you