Administrative Assistant

3 weeks ago


Ephrata, United States Tristarr Recruiting Full time
Job DescriptionJob Description

Are you an organized, detail-oriented professional with a knack for juggling multiple tasks? Do you thrive in a dynamic work environment where your creativity and problem-solving skills are valued? If so, we want you to join our client's team as an Administrative Assistant for Special Projects

As an Administrative Assistant for Special Projects, you will play a pivotal role in ensuring the smooth operation of our client's Special Projects division. Youll be the go-to person for managing schedules, tracking projects, and supporting the team with a variety of administrative tasks. Your ability to handle confidential and time-sensitive material with precision and care will be crucial to your success in this role.

In this position, you will report directly to the Director of Operations and receive daily direction from the Director of Special Projects. Youll also be an integral part of their Admin Team, collaborating with other Administrative Assistants to ensure seamless support across the company.

Key Responsibilities:
  • Special Projects Management:
    • Learn and utilize our software tools (ComputerEase, Jobber) to manage and track projects.
    • Manage the schedules of the Special Projects crew, ensuring timely execution of awarded projects.
    • Create and track customer proposals and project documents using Jobber and Excel.
    • Communicate with customers and subcontractors regarding project details.
    • Create and manage purchase orders/contracts for subcontractors.
    • Track Master Agreement Contracts for subcontractors annually.
    • Maintain organized project files, including documents, pictures, and purchase orders.
    • Assist in scheduling subcontractors and administering service requests as needed.
    • Generate and send invoices for completed projects.
    • Enter subcontractor billings into ComputerEase for approval.
What Our Client Is Looking For:
  • Leadership: Strong leadership skills to guide and support project activities.
  • Communication: Excellent written and verbal communication skills.
  • Technical Proficiency: Experience with various office software and equipment; familiarity with ComputerEase and Jobber is a plus.
  • Organization: Ability to write reports, proposals, and presentations with attention to detail.
  • Interpersonal Skills: Ability to work effectively with staff across multiple departments.
  • Flexibility: Ability to adapt to changing priorities and support multiple projects.
  • Financial Acumen: Experience working with budgets and creating spreadsheets.
Qualifications:
  • Relevant experience in an administrative support role.
  • Strong organizational and multitasking skills.
  • Familiarity with project management software is a plus.

Our clientvalues innovation, collaboration, and growth. This role offers a unique opportunity to support their dynamic Special Projects team and make a meaningful impact on their operations. If youre looking for a role where you can grow and develop your skills, this could be the perfect fit for you


Pay Rate: $17.50/hour
Hours: 9:00 AM 3:00 PM, Monday to Friday (25-30 hours per week, flexible schedule)
Employment Type: Temp to Hire



  • Ephrata, United States Compleat Restorations Full time

    Job DescriptionJob DescriptionSalary: DOECompleat Restorations is a family-owned restoration business that believes in community. Our employees are the heart of our organization and are like family to us. Be part of a company that cares about its employees. What we do makes a difference in our neighborhood and the people impacted by local disasters and...


  • Ephrata, Pennsylvania, United States Smoker & Company Full time

    Financial Services Administrative AssistantSmoker & Company LLC, a leading financial services firm based in Lancaster, PA, is seeking a dedicated and detail-oriented Financial Services Administrative Assistant to provide administrative support to our financial advisors and ensure the smooth operation of our office.Key Responsibilities:Administrative Support:...


  • Ephrata, United States Smoker & Company LLC Full time

    Job DescriptionJob DescriptionSmoker & Company LLC, a leading financial services firm based in Lancaster, PA, is seeking a dedicated and detail-oriented Financial Services Administrative Assistant to join our team. As a member of our team, you will play a crucial role in providing administrative support to our financial advisors and help ensure the smooth...


  • Ephrata, United States Tristarr Recruiting Full time

    Job DescriptionJob DescriptionAre you an organized, detail-oriented professional with a knack for juggling multiple tasks? Do you thrive in a dynamic work environment where your creativity and problem-solving skills are valued? If so, we want you to join our client's team as an Administrative Assistant for Special Projects!As an Administrative Assistant...


  • Ephrata, Pennsylvania, United States The Gifting Company Full time

    Administrative Specialist RoleWe are seeking a highly organized and detail-oriented Administrative Specialist to support the smooth operation of our office, human resources team, and production departments.Key ResponsibilitiesManage daily orders for production departmentsCollaborate with customer service, sales, and production teamsPerform monthly audits and...


  • Ephrata, Pennsylvania, United States The Gifting Company Full time

    Administrative Specialist RoleWe are seeking a highly organized and detail-oriented Administrative Specialist to support the smooth operation of our office, human resources team, and production departments.Key ResponsibilitiesManage daily orders for production departmentsCollaborate with customer service, sales, and production teamsPerform monthly audits and...


  • Ephrata, Pennsylvania, United States The Gifting Company Full time

    Administrative Specialist RoleWe are seeking a highly organized and detail-oriented Administrative Specialist to support the smooth operation of our office, human resources team, and production departments. The successful candidate will oversee daily order preparation for production rooms and collaborate with multiple departments to ensure timely and...


  • Ephrata, United States The Gifting Company Full time

    We are seeking a highly organized and detail-oriented Administrative Specialist to join our team. The successful candidate will manage administrative tasks that support the smooth operation of our office, human resources team, and production departments. This position also involves overseeing daily order preparation for production rooms and collaborating...


  • Ephrata, Pennsylvania, United States YMCA of Greater Richmond Full time

    Job SummaryThe YMCA of Greater Richmond is seeking a highly motivated and experienced Assistant Site Director to play a key role in the leadership of our youth development programs. This position is responsible for assisting in the planning and administration of programs, supervising staff, and ensuring the overall success of our school-age child care...

  • Teaching Assistant

    1 day ago


    Ephrata, Pennsylvania, United States Intercept Health Full time

    Job Title: Teaching Assistant - Fresh StartJoin Intercept Health as a Teaching Assistant - Fresh Start and play a vital role in supporting the educational and personal growth of our students. As a member of our team, you will have the opportunity to make a meaningful difference in the lives of our clients and contribute to the success of our Fresh Start...


  • Ephrata, Pennsylvania, United States Ephrata Manor Full time

    About Ephrata ManorEphrata Manor is a reputable healthcare facility dedicated to providing exceptional care to our residents. We prioritize resident care above all else, and our team of certified nursing assistants plays a vital role in achieving this goal.Job SummaryWe are seeking highly motivated and compassionate Certified Nursing Assistants (CNAs) to...


  • Ephrata, Pennsylvania, United States Ephrata Manor Full time

    About Ephrata ManorEphrata Manor is a reputable healthcare facility dedicated to providing exceptional care to our residents. We prioritize resident care above all else, ensuring a safe and comfortable environment for those in our care.Job SummaryWe are seeking a Certified Nursing Assistant (CNA) to join our evening shift team. As a CNA at Ephrata Manor, you...


  • Ephrata, Pennsylvania, United States US Digestive Health Full time

    Position Title: Clinical Support SpecialistReports To: Medical Assistant Team LeadKey Responsibilities:As a Clinical Support Specialist, you will be integral to maintaining a clean and organized environment in our medical facility. Your duties will include:Providing nursing assistance to patients in both office and procedural settings under the guidance of...

  • Operations Manager

    3 weeks ago


    Ephrata, Pennsylvania, United States Compass Group Careers Full time

    Job SummaryJob Title: Operations ManagerCompany: Compass Group CareersLocation: Lancaster, PAJob Type: Full-timeAbout Us: Compass Group is a leading food and support services company that provides high-quality services to healthcare, education, and business clients.Key Responsibilities:Direct and Oversee Support Services: Assist in directing and overseeing...


  • Ephrata, United States WellSpan Health Services Full time

    Job SummaryWe are seeking a highly motivated and dedicated individual to join our team as a Nurse Extern. This is a temporary position that could potentially transition to a permanent role following the program.Key ResponsibilitiesProvide direct care to patients by performing various duties, including assisting with data collection, provision of care,...

  • Operations Manager

    3 weeks ago


    Ephrata, Pennsylvania, United States Compass Group, North America Full time

    Job Summary:Crothall Healthcare, a leading provider of specialized support services to the healthcare industry, is seeking an experienced Operations Manager to join our team. As an Operations Manager, you will play a critical role in directing and overseeing the support services operational needs of the department.Key Responsibilities:Establish and annually...


  • Ephrata, Pennsylvania, United States Compass Group Careers Full time

    Job SummaryJob Title: Operations ManagerCompany: Compass Group CareersLocation: Lancaster, PAJob Type: Full-timeJob Category: OperationsJob DescriptionOverview:As an Operations Manager with Compass Group Careers, you will play a critical role in directing and overseeing the support services operational needs of our department. You will coordinate the tasks...


  • Ephrata, Pennsylvania, United States Compass Group Careers Full time

    Job SummaryJob Title: Operations ManagerCompany: Compass Group CareersLocation: Lancaster, PAJob Type: Full-timeJob Category: OperationsJob DescriptionOverview:As an Operations Manager with Compass Group Careers, you will play a critical role in directing and overseeing the support services operational needs of our department. You will coordinate the tasks...

  • Program Supervisor

    4 months ago


    Ephrata, United States EPHRATA AREA REHAB SERVICES Full time

    Job DescriptionJob DescriptionDescription:The individual in this full-time position is at the EARS licensed Specialized Services Unit. S/he will be responsible to assure that client’s Individual Support Plans (ISP) are implemented and that SSU/ATF participants are engaged in value enhanced activities that support each person’s dignity and self-worth. -...


  • Ephrata, Pennsylvania, United States Eclipse Enterprises Full time

    About the RoleWe are seeking a highly skilled Sales Representative to join our team at Eclipse Enterprises in Halle (Saale) for our subsidiary company Elektro Thermit GmbH & Co. KG.Key ResponsibilitiesProcess orders in a timely and quality manner, from customer inquiries to order confirmations, for our products and services.Create price calculations and...