Office Administrator

4 weeks ago


Las Vegas, United States K&B Communications LLC Full time
Job DescriptionJob DescriptionOffice Administrator

The Office Administrator will be responsible for ensuring the smooth operation of our office by handling various administrative and clerical tasks. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Key Responsibilities:
  • Scheduling & Calendar Management:  
  • Manage the schedule for managers, ensuring all appointments, meetings, and other commitments are organized efficiently.
  • Coordinate and set appointments for clients and internal meetings. ○ Schedule and organize interviews for potential new hires.
  • Phone Management:
    • Answer and direct phone calls in a professional and courteous manner.
    • Handle inquiries, provide information, and resolve issues as needed.
  • LinkedIn Messaging & Podcast Scheduling:
    • Manage and respond to messages on LinkedIn. Schedule podcast interviews with the host, ensuring all logistics are handled smoothly.
  • Invoicing: ○ Prepare and send invoices to clients in a timely manner.
    • Follow up on outstanding invoices and ensure payments are received.
  • Inventory Management:
    • Monitor office supplies and order inventory as needed to ensure adequate stock levels.
    • Coordinate with vendors to place orders, track deliveries, and manage inventory records.
  • General Administrative Support:
    • Assist with various administrative tasks and projects as required.
    • Maintain organized filing systems for both physical and digital documents.
    • Provide support in preparing reports, presentations, and correspondence.
Qualifications:
  • Minimum of 3 years in an Office Administrator, Administrative Assistant, or similar role.
  • Must be able to work remotely with the ability to travel on site when needed (must be in Las Vegas). 
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management systems.
  • Experience with LinkedIn and other social media platforms.
  • Detail-oriented with the ability to prioritize tasks effectively. ● Ability to work independently and as part of a team.
Education:
  • High school diploma or equivalent required; associate's or bachelor's degree in business administration or related field preferred.

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