Compliance Data Entry Specialist

3 weeks ago

Los Angeles, United States PHCC Texas Full time
Job DescriptionJob DescriptionThe Plumbing-Heating-Cooling Contractors Association of Texas (PHCC-TX) is a prominent organization dedicated to advancing the interests of professionals in the plumbing, heating, and cooling industries throughout Texas. We offer our members a wide range of resources, training, and advocacy, ensuring they remain compliant with industry regulations and standards. We are looking for a meticulous and organized Compliance Data Entry Specialist to join our team and help manage critical compliance-related data.
Job Summary: The Compliance Data Entry Specialist will be responsible for accurately entering, updating, and maintaining records related to industry compliance. This includes tracking contractor certifications, safety records, regulatory documentation, and other critical data to ensure all PHCC-TX members meet the necessary legal and industry standards. The ideal candidate will have a keen eye for detail, strong organizational skills, and the ability to work with compliance software and databases.Key Responsibilities:
  • Accurately enter and update compliance-related data, including contractor certifications, licenses, safety records, and other regulatory documents, into the organization’s database.
  • Ensure all compliance data is current, complete, and accurately reflects the status of each member’s regulatory requirements.
  • Regularly audit the database to identify and correct any discrepancies or outdated information.
  • Monitor expiration dates for certifications, licenses, and other compliance-related documents; notify members of upcoming renewals to ensure timely updates.
  • Generate regular and ad-hoc reports on compliance status for internal use and for sharing with relevant stakeholders.
  • Assist in the preparation of compliance-related reports for the executive team and board of directors.
  • Stay informed about industry regulations and standards, ensuring that all compliance data reflects the most current requirements.
  • Communicate with members to obtain necessary compliance documentation, answer inquiries related to compliance, and provide guidance on regulatory matters.
  • Work closely with the compliance and regulatory team to ensure all members are adhering to the latest standards and regulations.
  • Organize and maintain electronic and physical records of compliance-related documents, ensuring easy access and retrieval when needed.
  • Implement best practices for document management to safeguard sensitive and confidential information.
  • Assist in the development and maintenance of a digital filing system to streamline document storage and retrieval processes.
  • Conduct quality checks on data entries to ensure accuracy and consistency across all records.
  • Identify opportunities to improve data entry processes, enhance data integrity, and increase efficiency in compliance tracking.
  • Collaborate with IT and other departments to optimize the use of compliance software and databases.
  • Provide support to members by answering questions related to compliance data, assisting with the submission of documents, and helping them understand regulatory requirements.
  • Act as a point of contact for members who need assistance with compliance-related issues, ensuring a high level of customer service.
  • Work closely with the compliance, legal, and regulatory teams to ensure all data entry activities align with organizational goals and regulatory standards.
  • Participate in team meetings, provide input on compliance data management strategies, and contribute to the overall success of the compliance department.

Qualifications:
  • Education: High school diploma or equivalent required; an associate’s degree or certification in data management, compliance, or a related field is preferred.
  • Experience: Minimum of 2 years of experience in data entry, compliance, or a related field, preferably within the plumbing, heating, cooling, or construction industry.
  • Skills:
  • Strong attention to detail and accuracy in data entry.
  • Proficiency with data entry software, compliance management systems, and Microsoft Office Suite (especially Excel).
  • Excellent organizational and time-management skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong communication skills, both written and verbal.
  • Ability to work independently and as part of a team in a fast-paced environment.
Preferred Qualifications:
  • Experience with industry-specific compliance requirements.
  • Familiarity with the plumbing, heating, and cooling industries.
  • Knowledge of state and federal regulatory standards related to the industry.
What We Offer:
  • Competitive salary and benefits package.
  • Opportunities for professional development and career advancement.
  • A supportive and collaborative work environment.

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