Facilities Administrative Assistant
2 weeks ago
Under the general direction of the Maintenance Manager, the facilities administrative assistant helps by providing administrative support and assistance to managing the day-to-day operations of the Maintenance Department in accordance with The Joint Commission, federal, state, and local guidelines, organizational and departmental policies and procedures.
STANDARDS OF PERFORMANCE
- Schedule and coordinate the Maintenance Team to complete the preventive maintenance of the building and grounds on a timely basis.
- Review work order priorities on a daily basis and ensure that they are serviced each day.
- Distribute and maintain Helpdesk requests throughout each day, working closely with EHS staff for services needed to upkeep the property and building.
- Performs various administrative duties which include filing, copying, faxing, etc.
- Greet all visitors professionally and kindly and direct all vendors/visitors and staff to schedule or perform work.
- Serve as a primary point of contact for all facility-related matters.
- Maintain orders, distribute, and monitor all office supplies within budget.
- Maintain a periodic log of general and preventative maintenance activities performed.
- Assist in scheduling of tests and inspections.
- Type reports and minutes as needed and Maintain minutes for all meetings.
- Plan, schedule, and coordinate meetings.
- Maintain a departmental calendar of events.
- Fill out and deliver purchase requisitions to material Management.
- Enter and monitor performance improvement data.
- Maintain inventories of supplies (cleaning supplies, light bulbs, moving boxes, excess furniture, pantry stock, etc.).
- Assists Facilities Supervisor and Mailroom Associates with ongoing activities such as picking up and delivering mail, arranging messenger pickups, FedEx/UPS/USPS, distribution and processing
- Perform other duties as assigned.
Minimum Level of Education: Education level equivalent to completion high school.
Formal Training: General Maintenance training is preferred.
Licensure, Certification, Registration: Must have a current Georgia State Drivers License
Work Experience: 3 to 5 years experience working in an office environment as an Administrative Assistant, Secretary, and or Clerical role preferred
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