Administrative Assistant
1 week ago
SUMMARY: Administration support is key to the efficient operation of a department or company. The Administrative Assistant will provide administrative support to for all programs of the Workforce and Empowerment Center. Support includes advanced clerical tasks, minutes recording and distribution, scheduling/reservations and bookings for a variety of functions, document production, creation and distribution and backup reception and purchasing.
ESSENTIAL FUNCTIONS:
- Oversee general operations of the Workforce and Empowerment Center.
- Act as the point of contact between the executives and internal/external clients.
- Act as the first point of contact at an assigned facility (e.g., answer phones, greeting and directing guests, ensuring facility safety).
- Perform administrative, planning, and organizational tasks that support the Executive Office.
- Undertake the tasks of receiving calls and routing correspondence.
- Manage administrative programs and the timely and accurate submission of reports.
- Schedule office activities, events, and meetings, internal and external.
- Organize and Coordinate Training Events .
- Prepare Conference & Training Rooms.
- Setup and organize travel arrangements.
- Ensure cleanliness of administrative offices (e.g., conference and break rooms).
- Schedule and attend meetings (as requested) to benefit Agency relations.
- Perform other duties (personnel and general) as designated or assigned.
- Produce reports, presentations, and briefs.
QUALIFICATIONS:
- Associates in Business Administration preferred. A minimum of 2 years of experience is required.
- Complete comprehension of office management systems and procedures.
- Excellent knowledge of teleconference platforms (Zoom, Microsoft Teams, Skype, etc.)
- Excellent knowledge of Microsoft 365.
- High-level verbal and written communication skills.
- Discretion and confidentiality.
- Exemplary planning and time management skills.
- Must have reliable transportation.
- Knowledgeable and proficient computer skills with a willingness to expand.
- Ability to organize time and materials effectively.
- Ability to type and file with accuracy.
- Ability to multitask and prioritize daily workload.
- Must have a positive attitude toward receiving directives.
BENEFITS:
- Health Insurance
- Dental Insurance
- Life Insurance
- Retirement Plan
- Paid Time Off
The Springfield Urban League, Inc. is an Equal Opportunity Employer.
-
Administrative Assistant
3 weeks ago
Springfield, United States UPSLOPE ADVISORS, INC Full timeJob DescriptionJob DescriptionSalary: UpSlope Advisors is seeking a rockstar Administrative Assistant to join our team! This person will support a variety of Agency offices and independently accomplishes more of the general or routine office administrative tasks. The Administrative Assistant should have the expertise and qualifications to accomplish...
-
administrative assistant
Found in: beBee jobs US - 2 weeks ago
Springfield, Illinois, United States Department Of The Air Force Full timeSummary THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.This National Guard position is for a ADMINISTRATIVE ASSISTANT (OA) (TITLE 5), Position Description Number T5052000 and is part of the IL ANGHQ, National Guard. Duties As a ADMINISTRATIVE ASSISTANT (OA) (TITLE 5), GS-0303-6, you will serve as the focal point for all administrative...
-
administrative assistant
Found in: beBee jobs US - 3 weeks ago
Springfield, Illinois, United States Department Of The Army Full timeSummary THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.This National Guard position is for a ADMINISTRATIVE ASSISTANT (OA) TITLE 5, Position Description Number T5052000 and is part of the IL DCSOPS, National Guard. Duties As a ADMINISTRATIVE ASSISTANT (OA) TITLE 5, GS-0303-6, you will serve as the focal point for all administrative activities...
-
Student Administrative Assistant
2 weeks ago
Springfield, United States Missouri State University Full timeThe Student Administrative Assistant is responsible for administrative tasks such as:1. Answering phone calls 2. Monitoring and responding to departmental emails 3. Greeting customers 4. Updating social media platforms and the departmental website 5. Administrative Assistant, Administrative, Student, Monitoring, Assistant, Education
-
Student Administrative Assistant
2 weeks ago
Springfield, United States Missouri State University Full timeThe Student Administrative Assistant is responsible for administrative tasks such as: 1. Answering phone calls 2. Monitoring and responding to departmental emails 3. Greeting customers 4. Updating social media platforms and the departmental website 5. Distributing mail and other communications 6. Assisting the department by assembling construction...
-
Facilities Administrative Assistant
2 weeks ago
Springfield, United States Effingham Hospital Inc. Full timeJob DescriptionJob DescriptionDescription:Under the general direction of the Maintenance Manager, the facilities administrative assistant helps by providing administrative support and assistance to managing the day-to-day operations of the Maintenance Department in accordance with The Joint Commission, federal, state, and local guidelines, organizational and...
-
Executive Administrative Assistant
2 days ago
Springfield, United States Caring Health Center Full timeGeneral Description: The Executive Administrative Assistant will organize, coordinate and implement office protocol for the executive suite to ensure order, efficiency and consistency of day-to-day tasks. Responsible for providing support to members of the Executive Team, including President/CEO in the absence of Chief of Staff (COS), developing...
-
Temporary Executive Administrative Assistant
2 weeks ago
Springfield, United States Springfield JCC Full timeJob DescriptionJob DescriptionThe Springfield JCC is looking for an organized, professional, and proactive Temporary Executive Administrative Assistant to join our team. The Executive Administrative Assistant’s primary role will be in supporting the day-to-day needs of the Chief Executive Officer and the Chief Operating Officer. The incumbent will provide...
-
Administrative Assistant
Found in: Resume Library US A2 - 2 weeks ago
Springfield, Missouri, United States Dexter Axle Full timeOverview: Dexter, a premier manufacturer and distributor of axles, suspension, brakes, doors, venting products, trailer parts and accessories, and towing components serving the commercial trailer, RV, heavy-duty, marine, agriculture, and manufactured housing markets, has an opportunity for a Administrative Assistant at our distribution facility located in...
-
Administrative Assistant
5 days ago
Springfield, United States Robinson Donovan, P.C. Full time**Job Types**: Full-time, Part-time Pay: $16.00 - $20.00 per hour Schedule: - 4 hour shift - 8 hour shift - Monday to Friday **Experience**: - Administrative Support: 1 year (preferred) Ability to Commute: - Springfield, MA 01103 (required) Ability to Relocate: - Springfield, MA 01103: Relocate before starting work (required) Work Location: In...
-
Assistant Administrator, Flight Operations
Found in: beBee jobs US - 2 weeks ago
Springfield, Illinois, United States Department Of Homeland Security Full timeSummary Securing Travel, Protecting People - At the Transportation Security Administration, we serve in a high-stakes environment to safeguard the American way of life. In cities across the country, we secure airports, seaports, railroads, highways, and public transit systems, thus protecting our transportation infrastructure and ensuring freedom of...
-
TA Administrative Assistant
2 weeks ago
Springfield, MO, United States Missouri State University Full timeThe Student Administrative Assistant is responsible for administrative tasks such as: 1. Answering phone calls 2. Monitoring and responding to departmental emails 3. Greeting customers 4. Updating social media platforms and the departmental website 5. Distributing mail and other communications 6. Assisting the department by assembling construction...
-
TA Administrative Assistant
Found in: Jooble US O C2 - 1 week ago
Springfield, MO, United States Missouri State University Full timeThe Student Administrative Assistant is responsible for administrative tasks such as: 1. Answering phone calls 2. Monitoring and responding to departmental emails 3. Greeting customers 4. Updating social media platforms and the departmental website 5. Distributing mail and other communications 6. Assisting the department by assembling construction...
-
Student Administrative Assistant
2 weeks ago
Springfield, MO, United States Missouri State University Full timeThe Student Administrative Assistant is responsible for administrative tasks such as: Answering phone callsMonitoring and responding to departmental emailsGreeting customersUpdating social media platforms and the departmental websiteDistributing mail and other communicationsAssisting the department by assembling construction documents prior to the issuance...
-
Student Administrative Assistant
Found in: Jooble US O C2 - 1 week ago
Springfield, MO, United States Missouri State University Full timeThe Student Administrative Assistant is responsible for administrative tasks such as: Answering phone callsMonitoring and responding to departmental emailsGreeting customersUpdating social media platforms and the departmental websiteDistributing mail and other communicationsAssisting the department by assembling construction documents prior to the issuance...
-
Staffing Assistant
2 weeks ago
Springfield, United States McKenzie-Willamette Medical Center Full timeStaffing Assistant - Nursing AdministrationJob Summary:Assists with management of Nursing Services staffing and scheduling operations and provision of clerical support for Nursing Services. Assist leadership with Kronos entry. Educational/Licensing:High school graduate. Prefer post high school training in clerical, computer and/or other....
-
Client Services Administrative Assistant
2 days ago
Springfield, United States Greater Springfield Senior Services, Inc. (GSSSI) Full timeJob DescriptionJob DescriptionFull-time, 35 hours/weekNOT remoteResponsible for assigned clerical administrative functions in the Client Services Department.Accurately process all service data entry including openings, effective dates, changes, closings, and transfers for consumers between care enrollments.Communicate to appropriate providers the increases...
-
Part-Time Bilingual Administrative Assistant
3 days ago
Springfield, United States The MH Group Full timeJob DescriptionJob DescriptionJob Posting: Part-Time Bilingual Administrative Assistant (Evening Shift)15 hours per month, $25 per hourPosition Overview: The Bilingual Administrative Assistant will play a crucial role in managing day-to-day administrative tasks, ensuring smooth operations during our evening shift. This position requires proficiency in...
-
Administrative Assistant I
4 days ago
West Springfield, United States Fairfax County Public Schools Full time**Administrative Assistant I (One Year Only)**: - West Springfield High School **Description** - Serves as an administrative assistant to one or more school-based administrators or central office assistant directors, coordinators, or specialists. Relieves assigned administrator of routine administrative tasks; ensures smooth and efficient operation of the...
-
Executive Administrator
Found in: Appcast Linkedin GBL C2 - 2 days ago
Springfield, United States Culmen International Full timeEstablished in 2004, Culmen International is committed to enhancing international security, strengthening homeland defense, optimizing government operations and providing humanitarian assistance around the world. We provide technical and management expertise, develop innovative technology solutions, and deliver youth care services, logistics, training and...