administrative assistant
4 weeks ago
THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.
This National Guard position is for a ADMINISTRATIVE ASSISTANT (OA) (TITLE 5), Position Description Number T5052000 and is part of the IL ANGHQ, National Guard.
Duties
As a ADMINISTRATIVE ASSISTANT (OA) (TITLE 5), GS-0303-6, you will serve as the focal point for all administrative activities within the organization.
- Conduct research on a wide variety of complex administrative problems.
- Provide technical and specialized data, background material, and references as required.
- Recommend solutions and courses of action to be followed that have a substantial impact on overall administrative functions.
- Develop policies and procedures for implementation which affect administrative management and program development.
- Plan, schedule, perform, and direct the work of administrative functions to include correspondence and message, records documentation management, printing and duplication.
- Maintain personal contacts with functional managers to discuss administrative practices and services.
- Advise supervisors and subordinates of the latest directive regarding administrative procedures.
- Provide information, explain the application of regulations, and resolves problems with contacts as they relate to administrative functions.
- Conduct periodic inspections of administrative files, publications, and procedures in other functional areas and acts as a quality control augmenter during the administrative portion of activity inspections.
- Maintain all correspondence and report files for the respective divisions.
- Manage the preparation, publication, distribution and tracking of civilian and military travel orders, annual training, special training, and other orders.
- Integrate and reconcile the orders process with the workday accounting program to ensure validation of orders requirements.
- Perform and direct the preparation, distribution, and accounting of all schedules, directives, and maintenance orders.
- Establish and monitor correspondence and reports suspense system.
- Establish and conduct the on-the-job training program and present local level administrative classes for both technicians and unit military personnel of respective divisions.
- Manage the personnel program for respective divisions to include security clearances, personnel data control, force management, officer performance reports and training requirements.
- Utilize word processing equipment to produce military and nonmilitary correspondence, reports, summary sheets, staff studies, and/or statistical material.
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