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Administrative Assistant

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Natchitoches, United States American Forest Management, Inc. Full time
Job DescriptionJob DescriptionJoin our dynamic team at American Forest Management, Inc. (AFM) as a Part-Time Administrative Assistant responsible for providing crucial administrative support to our forestry personnel in a client-focused forest management business. Reporting directly to the district manager, you'll play a pivotal role in maintaining operational efficiency.

More about who we are:
American Forest Management, Inc. (AFM) is the largest forest consulting firm in the United States.  AFM currently manages approximately 5.6 million acres of privately owned timberland and has sold over $5.4 billion in real estate transactions under AFM Real Estate, a subsidiary of AFM. With 300+ employees operating from 52 offices located in 20 states, Panama and Costa Rica, AFM’s team of professionals is focused on meeting client needs by providing a complete range of forestry services. Our small regionally dispersed offices allow us to provide individualized services, and our large overall size allows us to coordinate teams of foresters and technical specialists for large, complex jobs.

AFM’s team of professionals is focused on meeting client needs by providing a complete range of forestry services including land and wildlife management, land sale and acquisition services, forest inventory and design, growth and yield modeling, cash flow projections, environmental services, appraisal, forest resource data management and harvest scheduling.

Principal Duties and Responsibilities
  • Generate service contracts for harvesting operations and road word using standardized forms and information provided by foresters.
  • Input service contract data accurately into our forest management and accounting system.
  • Code and enter accounts payable data into specialized forest accounting software.
  • Manager incoming phone calls, providing information or redirecting them as necessary.
  • Handle daily mail collection from the post office, sort incoming mail, and assisting with outgoing mail, faxed and shipments.
  • Operate office machinery proficiently for data input and retrieval, organizing maintenance when required.
  • Compose and type routine correspondence, dispatching vial mail, email, or fax.
  • Undertake addition related duties as needed or assigned.

Qualifications:
  • Preferred: Associates Degree.
  • Office experience involving varies computer software and evidence of effectively managing detailed data tasks.
  • Adaptability to learn and proficiently use forest accounting systems.
  • Impeccable attention to detail and accuracy in all tasks.
  • Familiarity with office procedures and equipment.
  • Commitment to maintaining strict confidentiality with both customer and internal information.
  • Ability to foster strong team relationships with managers, colleagues, clients, vendors and customers.
  • Exceptional customer service skills
  • Proficiency in verbal and written communication.
  • Strong ability to prioritize workload effectively.
  • Soft Skills: communication, organizational skills, time management, attention to detail, adaptability, problem-solving, tech savviness, collaboration and professionalism.

Work Environment:
Step into a dynamic work environment that champions productivity and collaboration. You’ll find yourself in a supportive setting where your organizational skills and proactive approach are highly valued. Embrace a culture that encourages teamwork and fosters innovation.

Salary and Benefits:
  • This position will be 20-25 hours a week.
  • Eligible for annual and new business bonus plans
  • 401(K) retirement plan with matching company contributions

Join our team and contribute to the success of our client-based forest management business while honing your administrative skills in a dynamic environment

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, or national origin.
 

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