Current jobs related to Administrative Assistant III - La Plata - Town Of La Plata Career Page
-
Grants Administrator III
2 weeks ago
La Jolla, California, United States Salk Institute Full timeAbout the RoleThe Salk Institute is seeking a highly skilled Grants Administrator III to join our team. As a key member of our grants administration department, you will be responsible for managing all aspects of a portfolio of complex grant, contract, sub-award, and fellowship applications and awards.Key ResponsibilitiesGrant Management: Manage all aspects...
-
Grants Administrator III
2 weeks ago
La Jolla, California, United States Salk Institute Full timeAbout the RoleThe Salk Institute is seeking a highly skilled Grants Administrator III to join our team. As a key member of our grants administration department, you will be responsible for managing all aspects of a portfolio of complex grant, contract, sub-award, and fellowship applications and awards.Key ResponsibilitiesGrant Management: Manage all aspects...
-
Administrative Coordinator
2 weeks ago
La Plata, Maryland, United States University of Maryland Medical System Full timeJob SummaryUnder general supervision, the Administrative Assistant performs a variety of secretarial, receptionist, and support duties for the Chief Medical Officer, Vice President, Planning, and Vice President, Ancillary Services. This role provides backup secretarial/receptionist support for the CEO's office.Key ResponsibilitiesProvides administrative...
-
Administrative Coordinator
6 days ago
La Plata, Maryland, United States University of Maryland Medical System Full timeJob Description**Summary:**As a key member of the University of Maryland Medical System team, this Administrative Assistant will provide high-level administrative support to the Chief Medical Officer, Vice President, Planning, and Vice President, Ancillary Services.**Key Responsibilities:*** Provide administrative support to senior leadership, including...
-
Member Advocate III
2 weeks ago
La Crosse, Wisconsin, United States Marine Credit Union Full timeJob SummaryWe are seeking a highly skilled and dedicated Member Advocate III to join our team at Marine Credit Union. As a key member of our staff, you will play a vital role in helping our members achieve their financial goals and providing exceptional service.Key ResponsibilitiesMember Engagement: Build strong relationships with members by proactively...
-
Administrative Assistant
2 days ago
La Puente, California, United States LEE KUM KEE Full timeJob Title: Administrative AssistantAbout the Role:The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of the HR office. This role involves managing schedules, facilitating communication, and assisting with various administrative tasks.Key Responsibilities:Manage administrative tasks, including...
-
Administrative Assistant
2 weeks ago
La Grange, Kentucky, United States Adecco US, Inc. Full timeJob SummaryAdecco US, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our clients, ensuring the smooth operation of our office, and maintaining accurate records.Key ResponsibilitiesProvide administrative support to...
-
Administrative Assistant
2 weeks ago
La Mirada, California, United States Tomarco Contractor Specialties, Inc. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Tomarco Contractor Specialties, Inc. As a key member of our administrative staff, you will provide exceptional support to our Director of Operations and Executive Assistant to the President.Key ResponsibilitiesProvide administrative support to the...
-
Administrative Assistant
1 month ago
La Crosse, United States Hawkins Ash CPAS, LLC Full timeJob DescriptionJob DescriptionHawkins Ash CPAs is looking to hire a Full-Time Administrative Assistant for our La Crosse office.At Hawkins Ash CPAs we place value on you and your career.We celebrate and encourage both personal and professional growth and empower leaders. We cultivate and preserve a strong culture of inclusivity – where everyone is invited...
-
Administrative Assistant
2 weeks ago
La Jolla, California, United States LHH Recruitment Solutions Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at LHH Recruitment Solutions. As an Administrative Assistant, you will provide support for various office functions and contribute to event coordination efforts.Key ResponsibilitiesAssist with general administrative tasks, including managing calendars,...
-
Administrative Assistant
2 weeks ago
La Verne, California, United States University of La Verne Full timeJob SummaryWe are seeking a highly motivated and detail-oriented individual to join our team as an Administrative Assistant. This role will provide administrative support to our faculty and staff, ensuring the smooth operation of our campus.Key ResponsibilitiesProvide exceptional customer service to students, faculty, and staffAnswer and direct phone calls,...
-
Administrative Assistant
2 weeks ago
La Verne, California, United States University of La Verne Full timeJob SummaryWe are seeking a highly motivated and detail-oriented individual to join our team as an Administrative Assistant. This role will provide administrative support to our faculty and staff, ensuring the smooth operation of our campus.Key ResponsibilitiesProvide exceptional customer service to students, faculty, and staffAnswer and direct phone calls,...
-
Administrative Assistant
2 weeks ago
La Jolla, California, United States Tyson & Mendes Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Tyson & Mendes. As a key member of our support staff, you will play a crucial role in ensuring the smooth operation of our office.Key ResponsibilitiesDocument Management: Assist with the organization and maintenance of physical and electronic...
-
Facility Admissions Coordinator
3 months ago
La Plata, United States University of Maryland Medical System Full timeJob DescriptionJob DescriptionCompany DescriptionAt University of Maryland Charles Regional Medical Center (UM CRMC), our talented and diverse groups of professionals represent our strength. Through teamwork and a collaborative work environment, we proudly serve our patients and our community with unwavering commitment. It’s our passion for people that...
-
Facility Admissions Coordinator
4 weeks ago
La Plata, United States University of Maryland Medical System Full timeJob DescriptionI. General SummaryUnder general supervision, performs scheduling, registration, pre-admission processing, wayfinding, and other administrative duties, while adhering to the department specific standards for data entry and patient selection. The additional duties of this role can include verification of insurance benefit eligibility, insurance...
-
Administrative Assistant
5 months ago
La Grange, United States ROOFING BY HERNANDEZ INC Full timeJob DescriptionJob DescriptionBenefits/PerksCompetitive CompensationTraining and developmentCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their...
-
Administrative Assistant
2 weeks ago
La Mesa, California, United States Rose International Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Rose International. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including filing, data entry, and general office duties.Key ResponsibilitiesFiling and Data Entry: Sort and file materials,...
-
Administrative Assistant
5 months ago
La Grange, United States ROOFING BY HERNANDEZ INC Full timeJob DescriptionJob DescriptionBenefits:Dental insuranceHealth insuranceTraining & developmentVision insuranceBenefits/PerksCompetitive CompensationTraining and developmentCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees,...
-
Administrative Assistant to the Directors
2 weeks ago
La Mirada, United States Biola Univsersity Full timeAdministrative Assistant to the Associate Dean/ Director of. Doctoral Programs & Director of Clinical Training. Position Description. Ensures the smooth operation of the Graduate Psychology programs by providing administrative support for the Grad Director, Administrative Assistant, Administrative, Office Manager, Clinical, Assistant, Education
-
Administrative Assistant
2 months ago
La Porte, United States DePelchin Children's Center Full timeJob DescriptionJob DescriptionRole: Administrative AssistantPosition: Residential Support SpecialistClassification: Full-time, Non-exemptReports to: Program Manager Location: LaPorte,...
Administrative Assistant III
3 months ago
Independently performs skilled duties to complete assignments in accordance with specific procedures, policies, and practices under periodic work direction of supervisor. Assignments are broad in scope and require the use of independent judgment and initiative in resolving administrative issues and making decisions. Incumbents provide highly responsible administrative support to the Assistant Director of Operations and assist with coordinating the activities and operations of the Public Works Department.
Essential Duties and Responsibilities include the following. Other duties may be assigned. Performs all duties of Administrative Aide II, plus:
- Performs a variety of administrative duties including checking and responding to email and mail; responds to issues and inquiries from contractors, staff, and citizens.
- Answers and screens telephone calls and visitors using sound judgment in making referrals to appropriate sources of information; directs complex, technical questions or unusual requests to appropriate staff members.
- Creates and submits Operations Department weekly and monthly reports to management and Council.
- Assumes responsibility for office and other supply ordering and inventory control for the Public Works Department.
- Monitors work and project flow schedules for assigned personnel. Assists in reassigning staff as needed to accomplish specialized projects or handle emergencies.
- Manages PW inspection schedule.
- Coordinates staff training.
- Communicates details regarding purchases that require insurance to the appropriate Department.
- Creates, updates, and maintains fleet maintenance and inventory data using asset management software.
- Manages utility work orders within asset management software. Assigns appropriate staff for work order completion and verify work order detail accuracy.
- Manages and monitors trash routing software and researches video footage to investigate customer concerns.
- Responsible for issuing water meter yokes and other metering equipment, monitoring inventory, and maintaining new metering account database records.
- Coordinates with Finance to ensure extraction meter permit requirements are met. Maintains meter read records and reports billing details to Finance.
- Responsible for verifying plumbing inspection records and scheduling of new build meter installations.
- Responsible for ensuring accurate account water metering data within the Advanced Metering Infrastructure (AMI) platform and identifying and reporting system failures to technical support and/or management staff.
- Manages efforts to improve operations, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
- Manages all diesel fuel for Town vehicles and equipment, including bulk fuel ordering, Fuelmaster system entry, and equipment ID assignment.
- Manages tags and titles for new vehicles and equipment.
- Submits staff CDL renewals to MVA.
- Obtains emergency tickets (Miss Utility) for locates, and acts as backup for coordinating locate activities in the absence of assigned PW staff.
- Utilizes GIS map to identify streetlight asset IDs, upon request, and communicates outage details to SMECO.
- Manages Special Pick-up schedules and routes. Reports monthly billing details to Finance.
- Ability to work independently and prioritize work.
Qualifications
To perform this job satisfactorily, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education, Certification, and/or Experience
Possession of a High School diploma or GED. Associate degree preferred. Work experience in local government, and customer service. Minimum of two years administrative experience.
Familiarity with equipment and software used in the department. Excellent communication skills, both oral and written. Ability to work well with coworkers and individuals outside the organization. Ability to understand, interpret, converse, and accurately advance inquiries across varied governmental services. Knowledge of office practices and procedures; office machine operation; computational and mathematical accuracy; English grammar including usage and composition; professional telephone, email, and in-person etiquette.
Ability to make sound decisions in a manner consistent with the essential job functions.
Technical Qualifications
Ability to use a variety of tools and equipment including but not limited to, multi-line telephone, calculator, copy machine, a variety of general office equipment, computers and peripheral equipment.
Knowledge of computational and mathematical accuracy.
Knowledge of various computer software, including Microsoft Office products, database management and GIS maps. Proficiency in Excel and PowerPoint required.
Language Skills
Ability to communicate effectively, both verbally and in writing, with residents, property owners, government officials, the general public, fellow employees, and Town officials. Must be able to listen to and interpret problems, direct inquiries to appropriate staff or resources, exercise tact and diplomacy, and make clear written and oral reports and recommendations. Ability to read and comprehend instructions, correspondence, and memos. Ability to write correspondence.
Ability to maintain a very professional atmosphere in customer service with officials, co-workers, and members of the general public in routine or emergency situations.
Requires knowledge of municipal practices, procedures, and goals. Skilled at handling multiple projects and short deadlines with adherence to regulations and procedures.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk, hear, and see. The employee is frequently required to sit and use hands to finger, handle or feel objects or controls. The employee is occasionally required to stand; walk; reach with hands and arms; balance; and stoop, kneel or crouch. The employee must occasionally lift and/or move up to or in excess of twenty (20) pounds. Must have visual acuity to work independently and consistently. Rarely required to work unusual hours.
Environmental Conditions
The worker is subject to indoor environmental conditions. There is protection from weather conditions but not necessarily from temperature changes. Noise level conducive to office setting; lighting conducive to office setting.