Administrative Coordinator

1 month ago

Irvine, United States Verdantas Full time
Job DescriptionJob DescriptionDescriptionWelcome to Verdantas, where innovation meets sustainability, and your career finds purpose.  At Verdantas, we are pioneers in delivering a comprehensive suite of environmental consulting, sustainable engineering, cutting-edge modeling, and digital technology services.  Specializing in thriving markets with strong growth trends, we play a pivotal role in shaping sustainable project outcomes across diverse sectors such as power, renewable energy, water resources, government land use, and transportation infrastructure.
 Our dynamic team, comprised of environmental scientists, engineers, geologists, and technical specialists, collaborates closely with clients, harnessing state-of-the-art technology to provide highly accurate datasets and models that tackle intricate environmental and infrastructure challenges.  We pride ourselves on going beyond conventional problem-solving; we function as strategic partners, actively assisting clients in realizing their infrastructure and sustainability goals.
  Verdantas stands at the forefront with a robust team of nearly 1,000 professionals, including top-tier scientists, engineers, and technical experts strategically positioned throughout the U.S.  Our commitment to excellence is grounded in a people-focused culture, prioritizing the well-being of our employees, clients, and the communities we serve.  As a reliable partner, Verdantas offers integrated solutions and forward-thinking strategies in environmental consulting, engineering, and digital technology services.
 Join us on this journey where your skills and passion align with our mission to create a sustainable future through groundbreaking solutions.  At Verdantas, your career transcends traditional boundaries, and your impact extends far beyond the workplace.  Discover a workplace where your talents thrive, and your contributions make a lasting difference.
 Verdantas is seeking an Administrative Coordinator located in the Irvine, CA Office.  
Responsibilities:
  • Generate documents following organization standards
  • Schedule meetings for local and area staff as requested
  • Lead the planning of staff events such as lunches, off-site gatherings, holiday parties, open houses, etc.
  • Greet visitors, open and distribute mail, ship and receive packages
  • Answer phones, handle inquiries and direct calls from clients and visitors 
  • Assist with planning travel for staff including air, hotel, and rental vehicles
  • Organize, manage, and/or file paperwork or electronic files as applicable
  • Draft communications for emails, memos, and other internal communications
  • Schedule office maintenance, as necessary
  • Manage office supplies within budget
  • Leverage work-sharing opportunities to ensure the timely completion of project support needs
  • Perform other office-related tasks as requested 

Qualifications:
  • High School Diploma 
  • Associate or bachelor's degree preferred 
  • 1 - 2 years of experience 
  • Multitask: Ability to execute more than one task simultaneously 
  • Time Management:  Organizing and planning to stay ahead of deadlines and needs of supported group 
  • Attention to detail: Ability to prioritize and show attention to detail
  • Communication: Effective verbal and written communication
  • Technology: A working knowledge of software (word processing, spreadsheets, databases, presentations, websites, apps, Deltek Vision, etc.) 

Benefits:
  • Flexible Work Environment  
  • Paid Parental Leave 
  • Medical  
  • Dental  
  • Vision  
  • Life and AD&D Insurance 
  • Short-Term and Long-Term Disability 
  • 401(k) with Company Match  
  • Paid Time Off + Holidays 
Verdantas strives to develop new ways to increase diversity awareness within our organization. We recruit and reward our employees based on capability and performance — regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, or physical ability. For us, it is imperative to build balanced teams from all walks of life and we believe that a diverse workforce is a stronger workforce.

Verdantas is an EOE race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet

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