Administration Assistant

7 days ago


Irvine, United States HiTech Plastics and Molds Full time
Job DescriptionJob Description

We are seeking a detail-oriented and highly organized Administrative Assistant to join our team. As an Administrative Assistant, you will play a key role in ensuring the smooth operation of our office and providing support to our team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and has strong multitasking skills.



Responsibilities
Manage and maintain office supplies inventory, anticipating future needs and placing orders as necessary
Answer and direct phone calls and take messages when appropriate
Welcome and assist visitors, ensuring a professional and friendly atmosphere
Coordinate meetings and appointments, including scheduling, sending meeting invitations, and preparing meeting materials
Assist with administrative tasks such as data entry, filing, and scanning documents
Monitor and respond to emails, ensuring timely and accurate communication
Coordinate travel arrangements for staff, including booking flights, hotels, and transportation

Requirements
Proven experience as an administrative assistant or in a similar role
Proficient in Microsoft Office Suite, including Word, Excel, and Outlook
Excellent organizational skills and attention to detail
Strong written and verbal communication skills
Ability to prioritize tasks and meet deadlines
Professional and friendly demeanor
Ability to maintain confidentiality and handle sensitive information with discretion
High school diploma or equivalent; additional qualifications in office administration or related fields are a plus
 
*Please note, this is a full-time, remote/In-Office based position. The base salary range is 55-65k plus a potential bonus and health benefits/401k

Benefits
401( k ) retirement account, Education assistance, Health, Dental,
Life and AD&D Insurance, Employee Wellness, Sick leave, Vacation and
Holidays with Generous Company Discounts



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