Administrative Assistant

2 weeks ago

West Palm Beach, United States Family Church Full time
Job DescriptionJob Description

Administrative Assistant - Campus Pastors Family Church Network and Sherbrooke Campus

Family Church is a growing network of neighborhood churches in South Florida. Come join an enthusiastic team who loves serving the Lord while building His Kingdom

Position Overview: Under general supervision, this position is responsible for assisting in the support of Family Church campus pastors and directors. This position is responsible for assisting in the coordination and oversight of related ministries and office operations for the Campus Pastor of the Sherbrooke Family Church campus.

Reports to: Campus Pastor Leader

Prerequisites

  • Ability to meet all minimum eligibility requirements to be a member of Family Church.
  • Supportive of the doctrinal statements as found in the Baptist Faith & Message of 2000.
  • Excellent administrative and organizational skills.
  • Strong written and verbal communication skills.
  • Demonstrated ability to multi-task and prioritize workflow.
  • Proficient in MS Word, Excel and Outlook.
  • Ability to maintain a professional and positive demeanor.
  • Experienced in records management.

General Responsibilities

  • Receive and make ministry contacts including phone calls, text messages, and letters.
  • Maintain detailed documentation for ministry area.
  • Manage and effectively prioritizing personal workflow.
  • Maintain a cooperative spirit by assisting others when needed or requested.
  • Communicate effectively with leaders, peers, and members.
  • Demonstrate stewardship of church resources including supplies, equipment, and intellectual property.
  • Understand and adhere to procedural guidelines and policies.

Role-Specific Responsibilities for Network

  • Effectively communicate with campus pastors and other Family Church staff.
  • Attend required campus and ministry meetings, capturing, and distributing relevant minutes, tracking the status of distributed action items.
  • Assist the campus pastor lead in the management of their email, including the management of their work schedule, calendar, and correspondence.
  • Host individuals and groups that are meeting on campus or scheduled to meet with the campus pastor lead.
  • Assist in the preparation and project management of meetings and special events.
  • Support and coordinate data management across all Family Church campuses, including the Campus Pastor report and Ministry Platform.

Role Specific Responsibilities for Campus

  • Effectively communicate with campus pastor/director and other Family Church staff.
  • Assist in the creation, design and layout of pamphlets, blogs, articles, and other printed materials for campus/ministry-area use.
  • Attend required/necessary campus and/or ministry-area meetings, capturing and distributing relevant minutes; and tracking the status of distributed action items.
  • Attend other required/necessary meetings and retreats, taking ownership for any personal, campus or ministry-area action items.
  • Assist the campus pastor/director in the management of his/her Outlook inbox, including the management of his/her work schedule and calendar.
  • Host individuals and groups that are meeting on campus or scheduled to meet with a pastor/director.
  • Maintain email and other written correspondence on behalf of the pastor/director.
  • Maintain compliance with assigned budgets and expense allocations.
  • Coordinate the collection, input and coding of supporting documentation for campus and pastor/director expenditures.
  • Maintain accurate and complete information on church sponsored websites and social media accounts.
  • Assist in the adherence of church branding and marketing guidelines.
  • Assist in the preparation of reports and presentations for meetings, events, and retreats.
  • Coordinate the collection, input and reporting of member and guest information.
  • Maintain accurate and complete volunteer records, including the management of required background checks, applications, liability releases and other related forms.
  • Assist in the coordination of monthly membership classes, leadership training, and other campus sponsored activities.

Full-Time Employee Benefits

  • Employer and employee shared healthcare coverage
  • Employer-paid healthcare Consumerism Card, including health advocacy and Teladoc
  • Employer-paid basic life insurance for three times annual salary
  • Employer-paid short-term and long-term disability
  • Retirement benefit after one year of service
  • Dental, Vision, and Voluntary Life available
  • 15 annual holidays




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