We have other current jobs related to this field that you can find below

  • Executive Assistant

    2 months ago

    Saint Paul, United States OUR Rescue Full time

    Job DescriptionJob DescriptionSalary: About Us: OUR Rescue is an international non-profit organization dedicated to combatting child sexual exploitation and human trafficking. With operations in five regional offices around the world, we strive to create a world where everyone can live in safety and dignity. Our team is composed of passionate, innovative,...

  • Executive Assistant

    2 days ago

    Saint Paul, United States OUR Rescue Full time

    Job DescriptionJob DescriptionSalary: DOEAbout Us: OUR Rescue is an international non-profit organization dedicated to combatting child sexual exploitation and human trafficking. With operations in five regional offices around the world, we strive to create a world where everyone can live in safety and dignity. Our team is composed of passionate,...

  • Executive Assistant

    2 days ago

    Saint Paul, United States Twin Cities PBS Careers Full time

    POSITION SUMMARY: The Executive Assistant is a high-visibility, dynamic strategic partner who supports and represents the Chief Content Officer and Chief Advancement Officer internally and externally. They must have strong judgment, practice discretion, and possess significant initiative to manage a broad spectrum of activities and situations. The Executive...

  • Executive Assistant

    3 weeks ago

    Saint Paul, Minnesota, United States TPTTwin Cities Public Television Full time

    POSITION SUMMARY:The Executive Assistant is a high-visibility, dynamic strategic partner who supports and represents the Chief Content Officer and Chief Advancement Officer internally and externally. They must have strong judgment, practice discretion, and possess significant initiative to manage a broad spectrum of activities and situations. The Executive...

  • Executive Assistant

    3 months ago

    Saint Paul, United States Paul Davis Restoration of Greater MSP and the Northland Full time

    Job DescriptionJob DescriptionPaul Davis Restoration is in need of an A Player who can continue to build our talented team. We are looking to add an individual who can support the President and our operation as a whole. Please continue to read below for more information! Basic Functions:The Executive Assistant to the President will work as an administrative...

  • Operations Executive

    6 hours ago

    Saint Paul, Minnesota, United States Vomela Specialty Company Full time

    Job OverviewVomela Specialty Company is seeking a dynamic Multi-Location Operations Executive to lead our operational initiatives across various sites. As a prominent player in the visual communication sector, we deliver a comprehensive range of print and digital solutions tailored for the Event, Exhibit, Retail, and Convenience Store industries. Our...

  • Executive Assistant

    2 months ago

    Saint Paul, Minnesota, United States Allina Health Full time

    Number of Job Openings Available:1Date Posted:June 25, 2024Department: Operations AdministrationShift:Day (United States of America)Shift Length:8 hour shiftHours Per Week:40Union Contract:Non-UnionWeekend Rotation: NoneJob Summary:The Executive Assistant supports two senior executives of United Hospital: the President and the VP of Medical Affairs. While...

  • Executive Manager/Sr. Executive Assistant

    3 weeks ago

    Saint Paul, United States Bethel University Full time

    Executive Manager/Sr. Executive Assistant ID 2024-2024 Category President's Office Type Full-Time Months per year 12 Hours per week 40 Min USD $65,000.00/Yr. Max USD $75,000.00/Yr. Benefit Eligible Benefit Eligible FLSA Status Exempt Office Location 3900 Location St. Paul, Minnesota Workplace Onsite Job...

  • Executive Manager/Sr. Executive Assistant

    1 month ago

    Saint Paul, United States Bethel University Full time

    Executive Manager/Sr. Executive Assistant ID 2024-2024 Category President's Office Type Full-Time Months per year 12 Hours per week 40 Min USD $65,000.00/Yr. Max USD $75,000.00/Yr. Benefit Eligible Benefit Eligible FLSA Status Exempt Office Location 3900 Location St. Paul, Minnesota Workplace Onsite Job...

  • Executive Assistant

    4 weeks ago

    Saint Paul, United States Dahl Consulting Full time

    Seeking a new job opportunity in the Saint Paul area? Don’t miss this role! Dahl Consulting is currently partnering with a leader in the chemicals industry. We work one-on-one with great candidates to help connect them with local employment opportunities. This Company is hiring an Executive Assistant for a contract position! Interested? Get more details...

  • Executive Assistant

    1 month ago

    Saint Paul, United States Dahl Consulting Full time

    Job DescriptionJob DescriptionSeeking a new job opportunity in the Saint Paul area? Don’t miss this role! Dahl Consulting is currently partnering with a leader in the chemicals industry. We work one-on-one with great candidates to help connect them with local employment opportunities. This Company is hiring an Executive Assistant for a contract position!...

  • Administrative and Executive Assistant

    3 months ago

    West Saint Paul, United States Hmong American Farmers Association Full time

    Job DescriptionJob DescriptionJob Description:The Administrative and Executive Assistant is a multi-role position that includes a variety of clerical and communications related tasks including: opening, closing, and managing the office; managing the front desk; ordering supplies and keeping inventory; answering phones; scheduling appointments, meetings,...

  • Executive Administrative Assistant

    2 weeks ago

    Saint Paul, United States Lyngblomsten Full time

    Job DescriptionJob DescriptionPosition: Executive Administrative Assistant (40 hours/week)Department: Administration/Corporate OfficeLocation: Como Park CampusDuties:Directly support the President/CEO, CFO, VP of Communications & Stewardship, and Director of Community Services. Coordinate meeting arrangements and hospitality; draft routine correspondence and...

  • Operations Executive

    5 days ago

    Saint Paul, Minnesota, United States Vomela Specialty Company Full time

    Job OverviewVomela Specialty Company is seeking a highly skilled Multi Location Director of Operations to oversee our production processes across various sites. As a prominent player in the visual communication sector, we offer a wide range of print and digital solutions tailored for the Event, Exhibit, Retail, and Convenience Store industries. Our expertise...

  • Operations Executive

    5 days ago

    Saint Paul, Minnesota, United States Vomela Specialty Company Full time

    Job OverviewVomela Specialty Company is seeking a dynamic Multi-Site Operations Director to lead our operational initiatives across various locations. As a prominent player in the visual communication sector, we offer a comprehensive range of print and digital solutions tailored for the Event, Exhibit, Retail, and Convenience Store industries. Our expertise...

  • Concept Operations Assistant Manager

    6 days ago

    Saint Paul, Minnesota, United States Areas Full time

    Concept Operations Assistant Manager at AreasJob OverviewEnglishPosition Title: Concept Operations Assistant ManagerReports To: Operations Concept ManagerDepartment: Food & Beverage/Retail ManagementStatus: ExemptGeneral Purpose: The Concept Operations Assistant Manager aids the Operations Concept Manager in executing and upholding restaurant protocols in...

  • Concept Operations Assistant Manager

    8 hours ago

    Saint Paul, Minnesota, United States Areas Full time

    Concept Operations Assistant Manager at AreasJob OverviewEnglishPosition Title: Concept Operations Assistant ManagerReporting To: Operations Concept ManagerDepartment: Food & Beverage/Retail ManagementStatus: ExemptCore Responsibilities: The Concept Operations Assistant Manager aids the Operations Concept Manager in executing and upholding restaurant...

  • Executive Administrative Coordinator

    4 hours ago

    Saint Paul, Minnesota, United States Hmong American Farmers Association Full time

    Job OverviewPosition Summary:The Executive Administrative Coordinator plays a crucial role in supporting the operational and administrative functions of the organization. This position encompasses a range of responsibilities including managing office operations, facilitating communication, and organizing various events and activities.Key...

  • Executive Assistant

    3 weeks ago

    St. Paul, United States TPTTwin Cities Public Television Full time

    Description POSITION SUMMARY: The Executive Assistant is a high-visibility, dynamic strategic partner who supports and represents the Chief Content Officer and Chief Advancement Officer internally and externally. They must have strong judgment, practice discretion, and possess significant initiative to manage a broad spectrum of activities and situations....

  • Executive Assistant

    2 weeks ago

    St Paul, United States Twin Cities PBS Full time

    POSITION SUMMARY: The Executive Assistant is a high-visibility, dynamic strategic partner who supports and represents the Chief Content Officer and Chief Advancement Officer internally and externally. They must have strong judgment, practice discretion, and possess significant initiative to manage a broad spectrum of activities and situations. The Executive...

Executive Operations Assistant

2 months ago

Saint Paul, United States Ordway Center for the Performing Arts Full time
Job DescriptionJob Description

The Ordway: The Ordway is the arts epicenter of Saint Paul, Minnesota, and one of the leading nonprofits performing arts centers in the country. Founded on the belief that performing arts should be wide-ranging and accessible to all, the Ordway is home to a variety of performances that encompass the finest in Broadway musicals, concerts, dance and vocal artists. Known as the most comfortable place to catch a show in Minnesota, the Ordway includes a magnificent 1,900-seat Music Theater, a state-of-the-art 1,100-seat Concert Hall and spacious lobbies. The Ordway aims to reflect the communities it serves and address barriers to ensure everyone can experience the power of the performing arts.

Position Purpose: The Executive Operations Assistant plays a pivotal role in the administrative organization and support of executive and governance initiatives. The position involves frequent information exchange and efficient follow-up, fostering effective engagement and interactions between board members, arts partners, community stakeholders, and the executive team. The role requires handling proprietary information with discretion, anticipating the needs of team members, and providing comprehensive administrative support to ensure seamless operations.

Position Details:

  • Posting Date: 7/11/24
  • Closing Date: The Ordway is dedicated to building an equitable environment and strongly encourages applications from Black, Indigenous, People of Color, women, transgender, and non-binary candidates. This position will remain open until a diverse and qualified pool of candidates is identified. Applicants from populations underrepresented in the theater field are strongly encouraged to apply.
  • Employee Type: Full-time, nonexempt
  • Pay: Starting at $24 per hour
  • Department: Executive
  • Reports to: Director of Executive and Board Operations

Key Performance Areas:

  • Provide comprehensive administrative support to the executive team.
  • Manage Ordway's internal board webpage by keeping all materials and contact information up-to-date and orienting new board members to this important tool.
  • Attend board meetings and coordinate meeting logistics and technology aspects to ensure a productive and engaging experience for attendees in person and remotely.
  • Support the creation of initial drafts for materials and visual presentations required for Board and committee meetings.
  • Maintain a digital photo repository of images capturing current Ordway events used in multiple reports or presentations throughout the year.
  • Assist in planning and executing engagements involving various stakeholders.
  • Collaborate with the Ticket Services to fulfill ticketing requests initiated by the president and CEO, including access tickets for cultivation purposes, stakeholder requests, and charitable ticket donation requests.
  • Process monthly expense reports.
  • Administratively support Ordway’s President and CEO during his term as president of the Arts Partnership by taking the lead in scheduling, prepping, and notetaking for Arts Partnership CEO and Board meetings
  • Contribute to projects outside the primary job scope, providing administrative support as needed.

Other Qualifications:

  • At least five (5) years of administrative experience.
  • High school diploma or GED, Associate’s or Bachelor’s degree in related field desirable.
  • Reliable transportation required.
  • Occasional availability to work evenings and/or weekends as needed.
  • Ability to collaborate, cooperate, persuade, position, and communicate information in a public setting and interpret information that is not always straightforward.
  • Proficient use of Microsoft Office Suite (Word, PowerPoint) and intermediate Excel.
  • High degree of sensitivity for confidentiality.
  • Intermediate ability to compose, write, and edit reports and documents with appropriate grammar, punctuation, sentence structure, clarity, and creativity.
  • Ability to handle multiple tasks and varying workloads.
  • Ability to research and gather data/information for others to use in budget development.
  • Ability to understand stakeholder requests, offer solutions, prioritize tasks, be proactive, demonstrate flexibility and a desire to satisfy the stakeholder and progress the Ordway’s mission.
  • Ability to work effectively in a collaborative and team setting.

The Ordway requires all employees to adhere to the COVID safety standards set by the artists and tours that perform on our stages. This means that at times Ordway employees may be required to wear masks, to take COVID tests, and possibly, to provide proof of COVID vaccination. The Ordway is an equal opportunity employer and will consider requests for reasonable accommodation for employees and applicants based on disability or sincerely held religious beliefs.

To Apply: For more information or to apply, visit ordway.org/employment.

Ordway is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, creed, marital status, familial status, public assistance status, age, local human rights commission activity, national origin, and veteran, or disability status. The Ordway Theater and administrative office are wheelchair accessible and service animals are welcomed. All applicants who have questions or needs regarding access accommodations or interpreting assistance for job interviews are encouraged to reach out to Human Resources.

We know there are great candidates who may not fit into the criteria we’ve outlined here, or who have important skills we haven’t listed. If that’s you, please don’t hesitate to apply anyway and tell us about yourself.