ILC Administrative Assistant

4 weeks ago

Erie, United States Marquette Savings Bank Full time
Job DescriptionJob DescriptionDescription:

SUMMARY OF POSITION:


The ILC Administrative Assistant is responsible for the activity of the building and its guests. Rentals for the space, sale of digital board space and vendor entry monitoring are key to the success of this position. Administrative functions also include reporting and documentation processes in keeping with banking industry standards and company policies. The employee in this role must be willing to work a flexible schedule to accommodate shifting business needs.


Essential Functions:

  • Handle ILC space rentals
  • Work to fill space on ILC digital monitors
  • Coordinate bank meetings
  • Compile, maintain and/or produce records and reports as requested
  • Assist the COO with projects or duties as needed
  • Type, file, and perform general administrative duties as required
  • Bank-wide supply ordering
  • Other duties may be assigned as necessary

Marginal Functions:

  • Other administrative functions for other ILC management staff as needed


Requirements:

KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:

Education And/Or Experience:

High school diploma or equivalent and three+ years of general office administration experience within a banking environment. Proficiency in MS Office products such as Word, Excel, and PowerPoint are required. The employee must have knowledge of and the ability to operate general office machines.

Compliance Knowledge:

Ability to demonstrate general knowledge of the Bank Secrecy Act/USA Patriot Act, Privacy laws and regulations, as well as any applicable consumer protection laws and regulations.

General knowledge of information security is required. This includes understanding the importance of safekeeping confidential customer information, understanding and acknowledgement of Bank policies in relation to information security, and maintaining safety in the Bank’s network.

Language Skills:

Ability to read and interpret documents such as safety rules, instructions, and procedure manuals. Ability to speak effectively with employees, customers, vendors and patrons of the organization.

Mathematical Skills:

Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where limited standardization has existed previously, and participate in the establishment of standardization of processes. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands:

While performing the duties of this job, the employee is frequently required sit; and to use hands to finger, handle, or touch. The employee is occasionally required to stand; walk; and talk or hear.

The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The noise level in the work environment varies from quiet to boisterous.

The employee may be asked to perform occasional and minimal job-related traveling (e.g. post office, federal building).

The employee in this position will be required to work in an indoor environment and come in direct contact with staff, auditors/examiners, and management personnel. All employees could potentially have contact with customers and patrons attempting to use the bank’s facility.

This class specification should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this job. Individuals may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an individual be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the individual when possible.

Marquette Savings Bank is a 115-year-old financial institution headquartered in Erie, PA with branch offices throughout Erie and Crawford Counties. Marquette is an Equal Opportunity Employer, and we actively recruit, and seek to hire, retain, and promote a diverse workforce; we are an equal opportunity employer of protected veterans and individuals with disabilities.

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