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Accounts Payable Specialist
3 months ago
Key Responsibilities
- Set up new vendors in system
- Review invoices/check requests for proper authorization, documentation and mathematical accuracy
- Practice effective monitoring to ensure payments are made to vendors in a timely manner
- Ensure charges to appropriate expense accounts and cost centers
- Accurately input key information pertaining to invoices
- Provide payment reports or deposited checks
- Process petty cash receipts and reimbursements
- Process weekly check runs
- Communicate effectively and professionally with vendors and staff on all inquiries
- Process stop payments and replacement checks, as necessary
- Maintain and file all accounting documents, invoices, W-9, etc.
- Make copies of checks, complete deposit slips and make bank deposits
- Review and resolve outstanding checks over six months
- Prepare and file year end 1099s and 1096 forms
- Serve as a backup with sales tax payments
- Reconcile and process the business credit cards invoice each month
- Prepare fiscal year end A/P accrual and prepaid journal entries and schedules for year-end audit
- Provide vendor reports as requested by management
- Scan paid invoices
- Attach scanned invoices into accounting software
- Deliver or mail checks to appropriate recipient
- Assist with annual audits
- Process and submit quarterly reports to the Department of Labor
- Assist with the preparation of monthly Hudson River Park Trust (HRPT) reports
- Provide tax exempt forms when requested
- Request bids on large purchases
- Process cost comparisons
- Other duties as requested
Skills, Knowledge and Expertise
- College degree or experience in a Finance Department
- Experience with Accounts Payable a plus
- Strong attention to detail
- Able to multi-task and prioritize deadlines
- Must know Excel
- Good sense of humor
- Professional and courteous
- Strong organizational, analytical and recording skills
Benefits$24.04 - $28.85/hour
Paid lunch hour
Health Insurance
Retirement Plan
Paid time off
Dental Insurance
Flexible Spending Account
Employee Discount
Vision Insurance
Life Insurance
