Administrative Assistant
4 weeks ago
Administrative Assistant
Reagan Marine Construction, a leading marine construction and repair company located in the picturesque Narragansett Bay area of Rhode Island, is seeking a motivated Administrative Assistant to join our team As an Administrative Assistant, you will play a crucial role in supporting admin functions with various waterfront projects, ranging from large-scale state and federal marine initiatives to residential pier and dock construction. You will significantly impact administrative functions in marine construction while increasing the efficiency of our office support operation overall. This position offers a dynamic blend of office tasks that will provide challenging opportunities to help our company excel in marine construction.
Responsibilities include but are not limited to:
- Updating project tracking logs (submittal, RFI, procurement)
- Receive, organize, track, and file invoices
- Maintaining office supplies and re-supply as needed
- Coordination with our parent company for cleaner, landlord, and IT support
- Generating and tracking monthly billings
- Assisting with Project Startup for New jobs
- Job startup sheet, organize electronic/physical folders
- Hospital directions, emergency contact list
- Answering phones and messages
- Office filing, organization
- Updating and tracking contracts
- Compiling and tracking estimating leads from electronic sources
- Updating and track business development efforts
- Tracking Weekly equipment hours and maintenance
- Distribution of weekly schedule updates
- Notary support
- Estimating Support
Qualifications:
- Proficient in MS Office
- Previous experience in administrative support positions within the construction industry is preferred.
Benefits:
We offer a great benefits package, including medical and dental coverage, PTO and paid holidays, 40 hours sick time annually, profit sharing, bonus opportunities, and cell phone and vehicle mileage reimbursement. We also promote from within and offer an amazing career track with advancement opportunities
Apply Now
Join our team at Reagan Marine Construction and contribute your expertise to shaping the future of marine construction throughout Rhode Island. Apply today to be part of our dedicated crew and help us build a stronger waterfront community.
Veterans, women, and minorities are encouraged to apply.
Reagan Marine Construction, LLC. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Reagan Marine Construction, LLC. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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