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Program Coordinator

2 months ago

East Hanover, United States Students 2 Science Inc Full time
Job DescriptionJob Description

Hours are 8:30 AM - 2:00 PM, Monday - Friday, onsite

Students 2 Science is a not-for profit organization with a mission to inspire and empower students from communities in need through experiential learning to pursue careers in science, technology, engineering, and math (STEM) to foster a more diverse, equitable, and inclusive workforce.

  • The ISAAC Program (Improving Student Affinity and Aptitude for Careers in STEM) provides students with authentic and rigorous STEM work experience in a state-of-the-art commercial laboratory.
  • The V-Lab Program (Virtual Laboratory) conducts laboratory instructional sessions via a collaborative communication platform. The program includes science kits, detailed lessons, and lesson plans with how-to videos, all aligned to the Next Generation Science Standards.

Summary/objective

This position reports to the Director of Operations. The objective of this role is to manage various administrative tasks that supports our ISAAC program. The Program Coordinator will be responsible for managing school participation in our laboratory programs, organizing, planning, and tracking activities by school, teachers, volunteers, and students, as well as carrying out important operational duties.

Essential functions

  • Coordinate, maintain, and track schedules for the ISAAC program.
  • Secure signed consent and release forms from all volunteers, teachers, and guardians of students attending a program at Students 2 Science prior to participation in an event.
  • Manage daily roster of volunteers, students, and teachers entering the Students 2 Science facility. Record attendance.
  • Greet and welcome teachers and students at the start of the program each day.
  • Facilitate correspondence between schools, organization, and volunteers ensuring proper coordination with key stake holders.
  • Maintain database of program events, student and teacher rosters, and school stake holders through S2S’ CRM (Salesforce).
  • Provide periodic program performance reports to program and organization leadership.
  • Track student participation for all ISAAC programs and provide data on an as needed basis.
  • Other tasks include ordering and setting up lunch, taking photos and other logistical activities.

Competencies

  • Demonstrated strong computer and technical skills in CRM management and Microsoft Office applications
  • Self-directed individual with initiative, creativity, analytical and organizational skills
  • Willingness and interest to contribute to a non-profit on a rapid growth trajectory
  • Ability to interface with the public and offer outstanding customer service
  • Able to communicate information and ideas clearly and articulately both in oral and written form
  • Strong attention to detail
  • Positive and professional demeanor

Physical demands

A significant amount of time is spent sitting and standing. Must be able to read, write and understand English. Good auditory and visual skills are required. This in-office position will be based out of the East Hanover Technology Center.

Required education and experience

  • Bachelor’s Degree or equivalent work experience
  • Experience working in CRM applications
  • Intermediate Excel skills
  • At least 3 years related work experience

Preferred education and experience

  • Salesforce experience a plus