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Administrative Assistant

2 months ago

Baltimore, United States StepStone Group Full time
Job DescriptionJob Description

StepStone is a rapidly growing Global Private Markets firm who provides customized investment and advisory solutions to some of the most sophisticated investors in the world. With $675 billion of total capital allocations, including more than $169 billion in AUM, we are highly diversified in the private markets across the globe and provide creative solutions to solve for the objectives of any investment program. With a culture built on entrepreneurialism, partnership and being a team within teams, our firm offers joiners the opportunity to think out loud, collaboratively.

Position Overview

The Administrative Assistant in the La Jolla office will support the general office administration activities of a dynamic, high-growth organization. This role is client-facing, so the candidate must project a professional company image through in-person and phone interaction.

Essential Job Functions:

  • Provide timely, professional administrative assistance to employees and executives to enhance the team's productivity
  • Prepare Travel & Expense reports
  • Create, edit, and troubleshoot documents using Microsoft Office (must be intermediate to advance in Microsoft PowerPoint, Word, Excel)
  • Support the production and assembly of company presentations and client materials
  • Setup and coordinate meetings and conference calls
  • Maintain hard copy and support electronic filing system for company and client investment materials
  • Support staff in assigned project-based work
  • Manage Outlook inboxes, recording and saving down documents
  • Setup and coordinate meetings and events
  • Assist company executives with the scheduling of travel
  • Act as a backup for general reception activity including answering telephones, scheduling, and directing clients and visitors
  • Back-up for maintaining office supply room and kitchen and keeping track of inventory
  • Support Facilities coordination
  • Other duties as assigned

Education and/or Work Experience Requirements:

  • College degree preferred
  • At least 3 years of administrative experience in a financial services organization or equivalent

Required Knowledge, Skills, and Abilities

  • Acute attention to detail
  • Ability to be proactive and take initiative
  • Strong ability to multi-task and prioritize workflow in a fast-paced, detail-oriented environment
  • Intermediate to Advanced knowledge of Microsoft Office (Outlook, Word, and Excel essential), including knowledge of page and section breaks
  • Professional verbal and written communication skills
  • Foreign language skills is a bonus

Other Attributes and Physical Requirements:

  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
  • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards
  • Must be able to lift and carry up to 20 lbs
  • Must be able to talk, listen, and speak clearly on the telephone

About us

Working out of 26 offices in 15 countries, StepStone has a truly global viewpoint. As people are our biggest asset, we offer resources to help our employees reach their full potential. Our principles are based on integrity, transparency, respect and creativity, which together define how we do business.

Join us

When you choose to work at StepStone, you'll find a group of professionals who are passionate about anticipating changes, solving problems and working together to make it all happen. Our integrated global team shares insights into how managers think and operate, as well as how they might perform.

StepStone offers a competitive compensation package including salary and incentive compensation for all full time hires, as well as a comprehensive benefits package.

Benefits

We offer a range of benefits which include comprehensive healthcare, strong retirement plan, a mental health well-being program, paid time off, student loan repayment program for our US office locations, and several wellness initiatives.

Disclaimer / Policy Statements

At StepStone, diversity, equity and inclusion are an integral part of our culture. We are an Equal Opportunity Employer that strives to create an inclusive environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups representing our dedication to Diversity, Equity & Inclusion.

As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.

Developing People at StepStone

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