Purchasing Specialist, Administration Support Staff

2 weeks ago

New York, United States CAMBA Full time
Job DescriptionJob Description

Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City. CAMBA serves more than 65,000 individuals and families each year, citywide, including almost 13,000 youth. Our 180+ programs in over 100 locations improve the lives of a diverse cross section of New Yorkers. From homelessness prevention in Staten Island to supportive housing in the Bronx; from employment training in Manhattan to after school programs and college access in Brooklyn; from family shelter and support in Queens to increasing affordable housing across the city, CAMBA provides holistic services to help struggling New Yorkers stabilize their lives and become self-sufficient.

CAMBA's Administration-Support Staff provides a variety of administrative and clerical duties necessary for the efficient and smooth day to day operations of the organization.

Position: Purchasing Specialist

Reports To: Supervisor

Location: 1720 Church Ave, Brooklyn, NY 11226

What the Purchasing Clerk Does:

  • Greet visitors, determine nature of business, and announce visitors to appropriate personnel.
  • Provide callers with answers to questions about the organization (i.e.-address, fax #, directions, etc.).
  • Compose, type and send general correspondence, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc.).
  • Copy, collate and file correspondence and various documents weekly.
  • Organize and maintain filing system(s).
  • Enter data into automated management information system.
  • Ensure all agency forms, staff directory, and profiles are updated weekly.
  • Ensure that fax and copy machines are in working condition.
  • Monitor, troubleshoot, and track all office equipment maintenance issues.
  • Schedule all office equipment repairs and servicing as needed.
  • Prepare, submit and track all MIS requests for assistance.
  • Post, monitor and secure information on all employee and/or client bulletin boards.
  • Order, track, and may store and distribute office supplies.
  • Assist with the audit of all employees time and attendance data.
  • Conduct mail pick-ups and/or deliveries.
  • Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
  • May provide administrative support to upper management staff (EVP, SVP, VP, SPD, PD, APD, SPM, PM).
  • May facilitate, monitor and log client’s business phone usage.
  • May coordinate, plan and participate in special events.
  • May arrange and coordinate travel schedules and reservations, and prepare travel vouchers.
  • May update appointment calendars.
  • May record, type and distribute minutes of meetings.
  • May coordinate and assign staff mail boxes as needed.
  • May collect and track employee time and attendance/vacation/comp-time and record into log.
  • May deliver all employee time sheets to the Payroll department.

Minimum Education/Experience Required:

  • High school diploma or G.E.D. and/or equivalent experience.

Other Requirements:

  • Experience using Microsoft Office applications (Word, Excel) and Outlook.
  • Lift and move boxes.
  • Strong typing skills a must.

Compensation: $42,500 to $45,000 annually
When salary ranges are listed, the range would represent the low and high end for the applicable position & program. The salary offered would be based on various factors unique to each program and candidate. This includes but is not limited to experience, education, budget and/or program size, internal equity, skills and other factors that may be required for the position and organization.

Status: Full-time (35 hours per week)

Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.

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