Administrative Assistant

6 days ago

Ashland, United States Brethren Care Village Full time
Job DescriptionJob Description

Administrative Assistant

Weekends | Day Shift working 8:30 am - 5 pm

*** Base Rate $13.50/hour to $15.30/hour - Based on Experience ***

Department: Health Care Center

Brethren Care Village, located in Ashland, Ohio is hiring an Administrative Assistant for our Health Care Center. This position is Full Time working Monday - Friday, 40 hours per week. We seek caring team members willing and able to commit to Our Values: Compassion, Attitude of Excellence, Respect, Integrity, Nurturing and Giving.

The Administrative Assistant supports our mission and values by overseeing and coordinating scheduling of Nursing Staff at Brethren Care Center, assuring adequate staffing on all nursing units. In addition they will provide clerical support to facility staff and act as initial contact person at main entrance.

What will I do in this role?

  • Maintains Master nursing schedule, updating as needed with additions to or deletions from the staff as positions change.
  • Answers main switchboard calls and determines nature of call and directs caller to appropriate department.
  • Greets all visitors and responds to phone calls in a pleasant, professional tone.
  • Sends a list of current openings to the DON and Human Resources every Monday to ensure they are aware of openings.
  • Electronically reviews Time Worked Outside of Scheduled Hours forms and Absent/Late Arrival/Leave Early/Vacation forms as they are turned in and accepts or denies the information in the Kronos system.
  • Tracks Vacation requests and approves vacations based on nursing department staffing guidelines.
  • Assists with administrative duties as directed including typing, copying, faxing, and distributing incoming faxes, utilizing the computer, etc.
  • Receives, sorts, and collates mail for distribution to residents and personnel. Forwards mail to responsible parties as directed.

What is required in this position?

  • High School Diploma or equivalent
  • STNA preferred
  • Experience with Windows computer systems

What makes Brethren Care Village unique?

Our Mission here at Brethren Care Village, as a Christian based senior living community, is to provide exceptional individualized care and services. Our employees are committed to exceeding the expectations of our residents and their family members.

Brethren Care Village has served our community since 1972. We consistently offer first-class care through a wide range of services from apartment living, home care, cutting edge physical and aquatic therapy, memory care, assisted living and long-term nursing care.

Why work here?

Our Values at Brethren Care Village impact not only our residents but also our employees. We recognize the success of our Mission relies on the hard work and dedication of our team members. Our inviting atmosphere overflows from mutual respect, a shared purpose, teamwork and opportunities for professional & personal growth. We provide compassionate team members much more than a career

Brethren Care Village puts our employee appreciation into action by offering:

  • Excellent benefit options for part time & full-time employees including PTO and Retirement Savings plans
  • Comprehensive benefits for full time employees including Medical, Dental, Vision, FSA, company paid Life Insurance and more
  • 7 paid holidays
  • Scholarship opportunities for high school & college students
  • Employee promotions (We celebrate employee growth)
  • FREE use of our Pool & Fitness Center
  • 401K with Company Match
  • Discounted meals
  • Family-like, fun and supportive team

Brethren Care Village is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability or veteran status.

This position description contains the major responsibilities required to perform this job. These responsibilities may change at any time to better meet the needs of our clients, residents, or agency.

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