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Payroll Administrator

2 months ago

Ashland, Virginia, United States Randolph-Macon College Full time
Job Summary

Randolph-Macon College seeks a highly skilled and experienced professional to serve as Payroll Administrator. This key position is responsible for ensuring the timely completion of bi-weekly, student and monthly payrolls utilizing ADP Workforce Now, the College's payroll and HRIS system.

Key Responsibilities
  • Ensure the timely completion of bi-weekly, student and monthly payrolls.
  • Prepare and process retirement contributions.
  • Create the monthly student work study report to submit to Financial Aid for updating the Federal Work Study (FWS).
  • Process Health Savings amount, upload each pay period, provide funding details and process the journal entry upon approval.
  • Reconcile payroll and benefit liabilities accounts monthly. Reconcile the 941 on a quarterly basis.
  • Produce payroll and audit reports as required.
  • Answer payroll-related questions for employees and provide verification of employment for outside inquiries.
  • Compile salary information for annual Workers' Compensation audit (annually) as well as the midyear estimate.
  • Responsible for payroll records retention, cancelled/voided checks, W-2s and timesheets.
  • Complete journal entries for monthly, student and bi-weekly payroll, including retirement payments and HSA entries.
  • Process the daily deposits, verify cash, and process the checks through the Truist online check system. Compile a cash deposit bi-monthly or as needed.
  • Perform other duties as assigned by the Assistant VP of Finance.
Requirements
  • High school degree with at least 3 years' experience in payroll preparation required. Bachelor's degree preferred.
  • Knowledge of ADP Workforce Now and accounting principles a plus.
  • Good knowledge of payroll regulations.
  • Experience with payroll preparation software.
  • Experience with Microsoft Word and Excel.
  • Ability to deal with students and coworkers in a courteous manner.
  • Knowledgeable on paying international workers.
  • Experience composing letters to child support agencies and other courts.
About Randolph-Macon College

Randolph-Macon College is a liberal arts institution with a diverse community of students, faculty, and staff. We are committed to academic excellence through diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from members of underrepresented populations.