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Assistant Program Director

2 months ago

New York, United States Roads to Success Inc Part time
Job DescriptionJob Description

OUR MISSION: Our mission is to inspire and empower all young people to take control of their future.  

OUR VISION: ​We envision a world where everyone has access to an equitable path to success. 

PROGRAM DESIGN: RTS facilitates a variety of youth programs including after-school, summer camps, retreats, conferences, and summer employment opportunities reaching thousands of young people throughout NYC each year. RTS emphasizes the youth development practice of the Circle of Courage in all our programs; creating an environment of Belonging, where young people can build their Independence, find, and develop their Mastery skill, and practice Generosity in their communities. At the core of our programs are staff training strategies that enable our young professionals to develop extraordinarily meaningful relationships with the young people in their care who we call Our Future Leaders because that is what they all are.  

PRIMARY FUNCTION: An Assistant Program Director works with the Program Director to ensure the program is being supervised and managed. Assistant Program Directors are expected to assist the Program Director with administrative tasks and other duties and cover all responsibilities in the absence of a Program Director.  

ORGANIZATIONAL ROLE: 

  • Supervisor: Program Director  

  • Max Hours: 25 per week  

  • Days: 5 per week, Monday – Friday 

  • Compensation: $20 – $22 per hour  

RESPONSIBILITIES: 

Administrative Support, Compliance, & Implementation 

  • Responsible for supporting the smooth, effective, and successful functioning of the afterschool program. 

  • Provides direct support and supervision to Program’s staff and participants. 

  • Recruits and registers participants and ensure that all enrollment numbers are met. 

  • Attends required OCFS and DOH/SACC/DYCD meetings, trainings, and conferences. 

  • Works closely with Roads to Success operation team to provide information on any updated OCFS policies, new data, current trends, and program changes. 

  • Ensures that all contract and funder performance targets are met & activities occur in accordance with the funders work plan. 

  • Ensures participant files are completed, regularly updated, and maintained in accordance with DYCD, OCFS and DOH requirements. 

  • Assists the Program Director in the completion of all required reports. 

  • Assists the Program Director in preparing/reviewing timesheets on a bi-weekly basis and submitting them to the payroll department for processing. 

Youth Development 

  • Utilizes principles of positive youth development through use of behavior management and discipline techniques that foster social, emotional, and cognitive growth, and build self-esteem and responsibility in all participants 

  • Builds positive relationships with and among participants and acts as a role model. 

Program Development 

  • Helps create program schedule and enrolls participants in scheduled activities with deference to choose and performance targets. 

  • Utilizes formal program feedback to make improvements to program design 

  • Organizes and implements special projects. 

  • Assists in the planning, coordination, and supervision of special events, projects, and field trips. 

  • Ensures all academic, social, cultural, vocational and recreational components of program are implemented effectively, efficiently and consistently with curriculum. 

Staffing & Program Supervision 

  • Assists the Program Director with the hiring and supervision of all elementary/middle school program staff and activities. 

  • Maintain required logs and program database(s); ensure they are updated at all times. 

  • Supervises and supports program delivery staff around facilitation, health & safety, and principles of youth development. 

  • Ensures proper staff coverage for scheduled and unscheduled time off. 

  • Assists Program Director in scheduling and holding regular meetings with staff, partners, and key stake holders to ensure all services are being delivered in a quality manner at required service levels and support school day learning and overall academic success 

Family Engagement 

  • Meets with parents and assists with planning and conducting staff and program orientation sessions. 

  • Coordinates with Program Director around providing family/caregiver support and resources. 

  • Support Program Director in the organization of special events such as: talent shows, awards, culminating events, and parent meetings. 

Program Procedures and Safety 

  • Complies and enforces all health and safety guidelines and regulations set forth by the Roads to Success Center, the NYS Department of Health, NYC Department of Health, and the Centers for Disease Control. 

  • Works with participants to quickly & appropriately resolve any incidents (medical or behavioral). 

  • Communicates with parents as necessary. Informs the Program Director of any issues and provides written statements when necessary. 

  • Ensures all staff have appropriate training and documentation as outlined in our SACC and NYC DOH license, including Fingerprint / NYS Sex Offender / & State Central Registry (SCR) clearances, Staff Annual Medical Form, Mandated Reporter Training and any other requirement as outlined in our contracts and/or license to operate a school aged program. 

Professional Development 

  • Participates in meetings and workshops that enhance professional skills, as assigned by program director, including a minimum of 15 hours of training per year; 

  • Works with program director, staff developers, and (as applicable) educational specialists to develop professional skills. 

  • Applies skills and knowledge acquired in those trainings to improve program quality. 

  • Assists Program Director in design of a comprehensive professional development curriculum for staff. 

QUALIFICATIONS: 

  • College credits in Education or related field.  

  • At least one year of administrative experience.  

  • At least two years of experience supervising school age programs.   

  • Proficient in MS Word, Excel, Power Point, and Google Docs. 

  • Strong skills in communication, punctuality, and teamwork.  


EQUAL OPPORTUNITY EMPLOYER
We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

We are committed to creating a diverse and inclusive workplace where all employees feel welcome and valued. We believe that diversity and inclusion are essential to our success in serving youth.

DISCLAIMER
This job description is intended to provide a general overview of the position and its essential functions. It is not intended to be an exhaustive list of all the duties and responsibilities that may be assigned to the staff member. The specific duties and responsibilities of the position may change from time to time, as determined by the needs of the organization.

The staff member must be able to perform the essential functions of the position satisfactorily, with or without reasonable accommodations. Reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
 

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